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Vacancy Details

Grade: 05

1 GS-5 Choose the answer that best describes your education and/or  experience. Answer to this question is required
  • I have at least three years of progressive work experience, one year of which is equivalent to the GS-4 level in the Federal service. Examples of this experience may include: writing, editing, proofreading, spreadsheets excel and word processing, formatting reports, mathematical skills, grants and cooperative agreements, financial analysis, business, office work environment.
  • I successfully completed a full 4-year course of study leading to a bachelor's degree, in an accredited college or university.
  • I posses a combination of post high school education and work experience that in combination meet the requirements for this position.
  • I do not meet any of the requirements as described.
2 Regarding your knowledge of an organization for which you provided clerical or administrative support for at least one full year, for which of the following were you responsible? Answer to this question is required
  • Screening official matters coming into the office and determining what action to take.
  • Obtaining information for the supervisor from sources outside the office.
  • Personally answering questions within your purview based on personal knowledge of ongoing operations of the office.
  • Speaking for the supervisor in connection with matters not requiring his/her personal attention using intimate knowledge of the personal views of the supervisor.
  • Using knowledge of the supervisor`s responsibilities and concerns to extract appropriate information from callers and visitors.
  • Advising staff of important matters arising during their absence.
  • None of the above.
3 Indicate your experience communicating orally. Answer to this question is required
  • I have given presentations to small groups (20 persons or less).
  • I have given presentation to large groups (over 20 persons).
  • I have been a member of a debate team.
  • I have taught in a classroom setting.
  • None of the above.
4 I have extensively used spreadsheet software (e.g., Microsoft Excel) for each of the following purposes: (Extensive experience means that you have independently performed a duty numerous times without review or assistance.) If you are contacted for an interview for this position, you may be asked to demonstrate evidence of the skills you have selected below. Answer to this question is required
  • Creating new spreadsheets.
  • Entering and editing the same data into multiple worksheets.
  • Creating and editing formulas in worksheets.
  • Converting files to and from different spreadsheet software packages.
  • Using functions and formulas to perform calculations.
  • None of the above.
5 Of the following tasks associated with correspondence, grammar, punctuation, and spelling, which have you done on a regular and recurring basis for at least one full year? Select only those for which you have been fully and independently responsible. Answer to this question is required
  • Proofread and edited a variety of written materials.
  • Typed a variety of documents containing legal or scientific terminology, including reports, memoranda, and letters.
  • Edited office correspondence for uniformity, punctuation, correct spelling, proper grammar usage, and adherence to established formats, conventions, and policies.
  • Prepared reports from rough draft to final form that are clear, concise, and completed in a timely manner.
  • Prepared, in final form, a variety of important or technical correspondence for the signature of the supervisor or other high level official.
  • Independently composed routine, non-technical correspondence while utilizing proper grammar, punctuation, and spelling.
  • None of the above.
6 Regarding the above software packages with which you have experience, what were these packages used for? Answer to this question is required
  • Enter information into an automated database.
  • Query databases for information.
  • Develop reports of information contained in an automated database.
  • Compile and summarize information from an automated database.
  • Develop tables to organize data.
  • Utilize spreadsheets in daily work assignments to track data.
  • Edit and merge documents in a personal computer.
  • Use advanced features such as redlines, strikeouts, macros, and columns.
  • Utilize graphics in preparing automated forms and documents.
  • Troubleshoot minor computer problems.
  • Import and export files.
  • Insert tables or charts into documents.
  • None of the above.
7 Choose the answer(s) that best describes your skills preparing written communications to internal or external audiences regarding program or business activities. Answer to this question is required
  • I have not performed this job function.
  • I have used existing templates or form letters/emails to respond to internal and external inquiries.
  • I have independently developed short memoranda or letters responding to internal or external customer inquiries.
  • I have developed standard operating procedures on business or program processes for office staff to use.
  • I have prepared instructional or informational materials directed to external customers.
  • I have developed business reports or academic papers on topics that were subject to external (customer, professor, etc.) review and use.
8 Receive and control all correspondence and documents and determine where actions should be assigned. Answer to this question is required
  • I have not had education, training or experience performing this task.
  • I attended a class or received on the job training from a co-worker on how to use my office`s correspondence control system, but have not used the system in my current position.
  • I have sometimes filled in for the person responsible for correspondence control and routing.
  • I have run the correspondence control and routing processes for a small office setting that receives a few new documents or actions a day.
  • I have independently set the correspondence control and routing policies for a medium to large office and oversaw the running of this system.
9 Based on my comprehensive knowledge of my supervisor`s policies and views on all significant matters affecting the organization, I: Answer to this question is required
  • Ascertain subject matter, develop background information, and prepare outlines for supervisor`s speeches.
  • Develop material for supervisor`s use in public speaking engagements.
  • Independently schedule appointments and meetings without prior approval and adjust supervisor`s calendar to ensure quality scheduling.
  • None of the above.

Grade: 07

Superior academic achievement is based on any one of the following: 1. Class standing: applicants must be in the upper third of the graduating class in the college, university, or major subdivision (e.g., School of Business Administration), based on completed courses. 2. Grade-point average (GPA): applicants must have either A. Grade-point average of 3.0 or higher out of a possible 4.0 as recorded on their official transcript or as computed based on 4 years of education or as computed based on courses completed during the final 2 years of the curriculum; or B. GPA of 3.5 or higher out of a possible 4.0 based on the average of the rquired courses completed in the major field or the required courses in major field completed during the final 2 years of the curriculum. 3. Class standing: applicants must be elected to membership in one of the national scholastic honor societies.
1 GS-7 Choose the answer that best describes your education or experience. Answer to this question is required
  • I have at least one year of specialized experience equivalent to the GS-5 in the Federal service. Examples of specialized experience includes: participating in the grant award process; screening grants for completeness; conducting analysis of data and preparing reports.
  • I possess at least one full year of graduate level education.
  • I meet the Superior Academic Achievement eligibility after completing my Bachelor's degree - specifically I meet 1 of the following: In the upper one-third of my graduating class; OR a GPA of 3.0 or higher out of 4.0 as recorded on my official transcript, or based on courses completed during my final 2 years.
  • I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
  • I do not possess the experience described above.
2 Regarding your knowledge of an organization for which you provided clerical or administrative support for at least one full year, for which of the following were you responsible? Answer to this question is required
  • Screening official matters coming into the office and determining what action to take.
  • Obtaining information for the supervisor from sources outside the office.
  • Personally answering questions within your purview based on personal knowledge of ongoing operations of the office.
  • Speaking for the supervisor in connection with matters not requiring his/her personal attention using intimate knowledge of the personal views of the supervisor.
  • Using knowledge of the supervisor`s responsibilities and concerns to extract appropriate information from callers and visitors.
  • Advising staff of important matters arising during their absence.
  • None of the above.
3 Indicate your experience communicating orally. Answer to this question is required
  • I have given presentations to small groups (20 persons or less).
  • I have given presentation to large groups (over 20 persons).
  • I have been a member of a debate team.
  • I have taught in a classroom setting.
  • None of the above.
4 I have extensively used spreadsheet software (e.g., Microsoft Excel) for each of the following purposes: (Extensive experience means that you have independently performed a duty numerous times without review or assistance.) If you are contacted for an interview for this position, you may be asked to demonstrate evidence of the skills you have selected below. Answer to this question is required
  • Creating new spreadsheets.
  • Entering and editing the same data into multiple worksheets.
  • Creating and editing formulas in worksheets.
  • Converting files to and from different spreadsheet software packages.
  • Using functions and formulas to perform calculations.
  • None of the above.
5 Of the following tasks associated with correspondence, grammar, punctuation, and spelling, which have you done on a regular and recurring basis for at least one full year? Select only those for which you have been fully and independently responsible. Answer to this question is required
  • Proofread and edited a variety of written materials.
  • Typed a variety of documents containing legal or scientific terminology, including reports, memoranda, and letters.
  • Edited office correspondence for uniformity, punctuation, correct spelling, proper grammar usage, and adherence to established formats, conventions, and policies.
  • Prepared reports from rough draft to final form that are clear, concise, and completed in a timely manner.
  • Prepared, in final form, a variety of important or technical correspondence for the signature of the supervisor or other high level official.
  • Independently composed routine, non-technical correspondence while utilizing proper grammar, punctuation, and spelling.
  • None of the above.
6 Regarding the above software packages with which you have experience, what were these packages used for? Answer to this question is required
  • Enter information into an automated database.
  • Query databases for information.
  • Develop reports of information contained in an automated database.
  • Compile and summarize information from an automated database.
  • Develop tables to organize data.
  • Utilize spreadsheets in daily work assignments to track data.
  • Edit and merge documents in a personal computer.
  • Use advanced features such as redlines, strikeouts, macros, and columns.
  • Utilize graphics in preparing automated forms and documents.
  • Troubleshoot minor computer problems.
  • Import and export files.
  • Insert tables or charts into documents.
  • None of the above.
7 Choose the answer(s) that best describes your skills preparing written communications to internal or external audiences regarding program or business activities. Answer to this question is required
  • I have not performed this job function.
  • I have used existing templates or form letters/emails to respond to internal and external inquiries.
  • I have independently developed short memoranda or letters responding to internal or external customer inquiries.
  • I have developed standard operating procedures on business or program processes for office staff to use.
  • I have prepared instructional or informational materials directed to external customers.
  • I have developed business reports or academic papers on topics that were subject to external (customer, professor, etc.) review and use.
8 Receive and control all correspondence and documents and determine where actions should be assigned. Answer to this question is required
  • I have not had education, training or experience performing this task.
  • I attended a class or received on the job training from a co-worker on how to use my office`s correspondence control system, but have not used the system in my current position.
  • I have sometimes filled in for the person responsible for correspondence control and routing.
  • I have run the correspondence control and routing processes for a small office setting that receives a few new documents or actions a day.
  • I have independently set the correspondence control and routing policies for a medium to large office and oversaw the running of this system.
9 Based on my comprehensive knowledge of my supervisor`s policies and views on all significant matters affecting the organization, I: Answer to this question is required
  • Ascertain subject matter, develop background information, and prepare outlines for supervisor`s speeches.
  • Develop material for supervisor`s use in public speaking engagements.
  • Independently schedule appointments and meetings without prior approval and adjust supervisor`s calendar to ensure quality scheduling.
  • None of the above.

Grade: All Grades

No questions specified.