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Vacancy Details

Grade: 07

1 GS-7 Choose the answer that best describes your education and/or experience. Answer to this question is required
  • I have at least one year of specialized experience equivalent to the GS-5 level in the Federal service. Specialized experience may include: performing admin. or specialized functions involving the analysis of problems to identify key elements & causes; researching to gather pertinent data; using judgment to recognize solutions; planning to organize work; coordinating logistical arrangements; and communicating orally and in writing to answer inquiries, develop reports, or deliver presentations.
  • I have one full year of graduate level education or Superior Academic Achievement (SAA). SAA is the completion of all the requirements for a bachelor's degree from an accredited college or university, which is based on (1) class standing, (2) grade-point average (3.0 or higher as recorded on an official transcript, or as based on courses completed during the final 2 years of the curriculum) or (3) honor society membership. Qualifying education may have been gained in any field. All degrees must be from an accredited college or university.
  • I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
  • I do not meet the requirement(s) as described above.
2 Have you managed the schedule of meetings, events, and other obligations for a senior executive with multiple, changing, and often conflicting demands? Answer to this question is required
  • Yes
  • No
3 Do you have experience researching and/or analyzing administrative problems and developing recommendations? Answer to this question is required
  • Yes
  • No
4 Do you have experience performing management planning, meeting planning, and coordinating and organizing schedules and activities while working directly for a senior agency official? Answer to this question is required
  • Yes
  • No
5 Do you have experience using discretion and maintaining the confidentiality of sensitive or controversial issues? Answer to this question is required
  • Yes
  • No
6 Indicate your knowledge of correspondence practices to prepare, respond to, and review Executive level documents. Answer to this question is required
  • I have routinely and independently reviewed correspondence documents or reports that were prepared by others and ensured proper format, spelling, grammar, and punctuation.
  • I have routinely and independently prepared correspondence documents or reports for Executive level signature while adhering to proper format, spelling, grammar, and punctuation.
  • I have prepared memoranda, letters or other similar documents for my own signature that adhered to proper format, spelling, grammar, and punctuation.
  • I have assembled background materials for Executive level reports or correspondence.
  • I have independently prepared office guidance or instructions on correspondence practices that covered items such as acceptable format, spelling, grammar, or punctuation.
  • I have routinely screened correspondence and documents leaving the office to determine if replies to correspondence conformed to the general policies and viewpoints held by the Executive or the organization.
  • I have prepared memoranda, letters, or other similar documents for signature by others.
  • I do not have this kind of experience.
7 Have you prepared documents in response to Freedom of Information Act (FOIA) requests? Answer to this question is required
  • Yes
  • No
8 Which of the following tasks have you completed on a regular basis? Answer to this question is required
  • I have taken, summarized and distributed meeting minutes.
  • I have composed executive correspondence.
  • I have researched and composed responses to public inquiries.
  • I have collected and assembled information into a variety of reports.
  • I have developed background information into talking points.
  • I have not performed any of the above tasks.
9 Choose the statement that best describes your ability to maintain composure in stressful situations when dealing with a variety of people. Answer to this question is required
  • My previous positions have not required me to deal with a variety of people in stressful situations.
  • I have had limited experience handling stressful situations which dealt with a variety of people. When I did, my supervisor or a senior employee was there to assist me in these situations.
  • I have served in positions where I had to maintain composure in stressful situations dealing with a variety of people. I was usually able to do this without the review or intervention of my supervisor.
  • I have served in a variety of positions where I maintained composure in stressful situations dealing with a variety of people. I was able to do this independently without the intervention of my supervisor or a senior level person.
10 Select the response representing your highest level of experience organizing work that required coordination and follow up with others. Answer to this question is required
  • I do not have experience organizing work that required coordination and follow up with others.
  • I have organized my own priorities to ensure that responses to action items are timely. I organized my work using a day planner or calendar to regularly ensure that documents and action items are completed timely by the responsible party or parties.
  • I kept actively aware of requests for special action or information and followed up with the appropriate personnel to ensure timely and appropriate response.
  • I regularly coordinated and collected responses from other work units or team members in response to specific tasks. I summarized responses received and ensured that the supervisor had necessary and relevant background information and materials.
  • I regularly anticipated upcoming tasks that could result from meetings or electronic mail traffic. I notified the relevant parties or offices that may be tasked with action. I coordinated the receipt of information, followed up to ensure information was received timely, and informed the supervisor of my actions.
11 Have you worked in a position where you served as a senior manager`s confidential assistant? Answer to this question is required
  • Yes
  • No
12 Select the response(s) that reflect your experience with written communications. Answer to this question is required
  • I attend meetings to take notes and compose summaries.
  • I compose a variety of correspondence and ensure correct punctuation, capitalization, spelling, grammar, and conformance to style.
  • I utilize a variety of software applications to develop reports, summaries, charts, presentations, and graphs.
  • None of the above.
13 Select the response(s) that best reflects your experience writing and/or editing. Answer to this question is required
  • I review correspondence for clarity, coherence, spelling and return it to the originator for correction and/or formatting.
  • I prepare responses to both routine and complex requests.
  • I write instructions on routing slips.
  • I prepare minutes of teleconferences and staff meetings.
  • I write and edit routine and unusual correspondence.
  • None of the above.
14 Regarding your ability to communicate in writing, please identify each task that you performed on a regular basis: Answer to this question is required
  • Provided information to other specialists for use in preparation of responses and reports.
  • Prepared memos and letters in response to a variety of non-scientific issues.
  • Prepared narrative responses and reports to present analysis and evaluations of program data.
  • Prepared statistical reports on program activities.
  • None of the above.
15 Do you have experience or training using fact-finding and analytical techniques to evaluate established procedures and identify problems in administrative systems? Answer to this question is required
  • Yes
  • No
16 Select the areas in which you have experience. Answer to this question is required
  • Collecting, reviewing, analyzing, and producing a summary of material in areas where precedents may be lacking.
  • Dealing on a priority basis with a variety of material and tasks under tight deadlines.
  • Working independently.
  • Working interdependently with a varied group of people from all levels within the agency.
  • Working as a COTR - including developing a Statement of Work and serving on the technical review panel.
  • None of the above.
17 Regarding your ability to communicate (other than in writing), please identify each task that you performed on a regular basis: Answer to this question is required
  • Communicated and worked with higher level individuals and peers with common purposes and goals.
  • Conveyed, presented, or exchanged factual information with other personnel.
  • Participated in oral discussion with varying sources inside and outside the organizational unit to obtain, clarify, or convey facts or information.
  • Influenced managers or others to accept and implement findings and recommendations on organizational improvement or program effectiveness.
  • None of the above.
18 Which of the following tasks have you completed in order to manage travel arrangements to include making reservations and completing documentation to facilitate the travel of staff and executives? Answer to this question is required
  • I have not had an opportunity to make travel arrangements for others.
  • I have made domestic travel reservations including airline, hotel, or rental car reservations for other staff by following organizational travel procedures.
  • I have made international travel reservations including airline, hotel, or rental car reservations for other staff by following organizational travel procedures.
  • I have prepared supporting documentation for domestic or international travel (e.g. travel authorizations, travel vouchers, clearance) in accordance with organizational travel procedures.
  • I have reviewed and verified documentation prepared by others for domestic or international travel (e.g. travel authorizations, travel vouchers, clearance) in accordance with organizational travel procedures.
  • I have prepared travel itineraries for others.
  • I have used automated systems to make travel plans.
  • I have independently resolved problems with the reservations or travel arrangements I have made for others.
  • Based on my understanding of scheduling and preferences, I have routinely and independently committed a supervisor to travel reservations without advance approval.
19 Indicate your knowledge of filing and document organization techniques to maintain and retrieve files. Answer to this question is required
  • I have filed documents in an established filing system and quickly retrieved documents when requested.
  • I have created a filing system for documents and re-organized material for easy retrieval.
  • I have safeguarded classified material and documents for an office.
  • I have created a general office filing system and supervised its maintenance.
  • I used an automated database or word processing index to manage file content and cross-reference filing information.
  • I archived files in accordance with established document retirement and disposition schedules.
  • I converted paper files into indexed electronic files.
  • I do not have this type of experience.
20 I have significant experience performing the following administrative duties: Answer to this question is required
  • Maintaining a supervisor`s calendar.
  • Making appointments for a supervisor by coordinating schedules with other meeting participants.
  • Completing employee time and attendance records.
  • Making transportation and hotel arrangements for staff members.
  • Booking conference space and obtaining catering services.
  • Assuring timely payment of office bills.
  • Preparing travel expense reports for staff members.
  • Ordering and purchasing office supplies.
  • None of the above.
21 Select the response reflecting your highest level of experience maintaining a supervisor`s calendar. Answer to this question is required
  • I have scheduled appointments on the calendar when told to do so by my supervisor.
  • I received requests for appointments from a variety of sources and obtained approval to schedule them from my supervisor prior to placing them on the calendar.
  • I scheduled appointments and conferences for my supervisor based on my knowledge of the supervisor`s schedule and without obtaining prior clearance.
  • None of the above.

Grade: All Grades

No questions specified.