Skip to main content

Vacancy Details


About

Announcement Number:
EHR-2019-0005
Hiring Agency:
NATIONAL SCIENCE FOUNDATION
Position Title:
Management Operations Assistant (OA), GS-303-08 MP
Open Period:
02/15/2019 - 03/29/2019

Format MM/DD/YYYY

Series/Grade:
GS - 0303 D 08
Salary:
USD $50,912 - USD $66,191
Work Schedule:
Full-time - Mandatory work schedule of 8:30 AM to 5:00 PM.
Promotion Potential:
GS-08
Duty Location(s):
Few
in
Alexandria, VA, US
Telework Eligible:
Yes
For More Info:
Tierney Datcher
703-292-4343
tdatcher@associates.nsf.gov

Overview

Hiring Path:
• Individuals with disabilities
• Competitive service
• Internal to an agency (searchable on USAJOBS)
• Career transition (CTAP, ICTAP, RPL)
• Military spouses
• Peace Corps & AmeriCorps Vista
• Special authorities
• Veterans
Who May Apply/Clarification From the Agency:
Current or former Federal employees with competitive status obtained through a permanent Federal competitive service appointment OR individuals with eligibility for noncompetitive special appointing authority OR ICTAP/CTAP eligibles OR veterans eligible under the Veterans Employment Opportunities Act.

Security Clearance Required:
Other
Appointment Type
Permanent
Marketing Statement:

NSF is on the leading edge of discovery in areas from astronomy to geology to zoology. In addition to funding research in traditional academic areas, the agency also supports innovative ideas, novel collaborations and numerous projects that may seem like science fiction today, but become the reality of tomorrow.

NSF ensures that research is fully integrated with education so that today's revolutionary work will also be training future scientists and engineers.

We are also at the forefront of federal business and operations best practices, ensuring accountability and efficacy of the work we do.
More about NSF.

Summary:

This position is in the Directorate for Education and Human Resources (EHR), Human Resource Development (HRD) division. EHR mission is to achieve excellence in U. S. science, technology, engineering and mathematics (STEM) education at all levels and all settings to support the development of a diverse and well-prepared workforce of scientist, technicians, engineers, mathematicians and educators, and a well-informed citizenry that have access to the ideas and tools of science and engineering.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

As a Management Operations Assistant you will function as a personal assistant to the Division Director (DD), Deputy Division Director (DDD), and Program Support Manager (PSM). As such you will:



  • Screen telephone calls and visitors, personally handling matters of a non-technical or general nature and maintain the Division/Deputy Director's calendar, cancelling and rescheduling appointments when necessary.

  • Respond to requests for information on a wide variety of topics from within NSF, other Federal agencies and members of the general public.

  • Be the focal point for and provide logistical support to, interagency working groups, external panels, committees and consultants including COVs.

  • Develop and monitor a tracking and reporting systems for a wide variety of items requiring action, approval and/or oversight by the Division Director, Deputy Division Director, and Program Support Manager.

  • Develop standard office procedures covering the preparation of documents, filing of records, and handling of correspondence.

  • Administer the publication clearance process.

  • Maintain time and attendance records. 

  • Prepare proposal jackets for a variety of actions: award, declination, withdrawal, inappropriate for NSF, automated incremental actions, supplements, and no-cost extensions.

  • Review funding and maintain financial records of program commitments on automated databases for assigned program areas.

  • Prepare staff, invitational, and guest travel documents.


Competencies:



  • Calendar maintenance

  • Prioritization and Time Management

  • Travel Planning

  • Teamwork

  • Oral Communication

  • Written Communication

Qualifications and Evaluations

Requirements:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).  Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent.

You must meet eligibility and qualification requirements within 30 days of the closing date.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This position is in the bargaining unit.

Key Requirements:
  • Background investigation.
  • Selective Service registration required for male applicants, unless exempt.
  • US citizenship.
  • Education Requirements:
    Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.
    Evaluations:

    Ratings will be assigned based on your responses to the occupational questionnaire.  In some cases, additional assessment processes may be used.

    Review your resume and responses carefully.  Responses that are not fully supported by the information in your application package may result in adjustments to your score.  A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.

    Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.

    In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.

    Qualifications:

    To qualify at the GS-8 level, you must have one year of specialized experience at or equivalent to the GS-7 level in the Federal government. Examples of specialized experience for this position are: screening telephone calls and visitors, and personally handling matters of an non-technical or general nature; responding to requests for information on a wide variety of topics from within an agency, other Federal agencies and members of the general public; developing and monitoring a tracking and reporting systems for a wide variety of items; developing standard office procedures covering the preparation of documents, filing of records, and handling of correspondence; and maintaining time and attendance records.


    Typing Certification: You must be able to type at least 40 words per minute with 3 or less errors.

    Benefits and Other Info

    Benefits:
    Agency Benefits:

    A GREAT LOCATION! The National Science Foundation Headquarters is conveniently located across the street from the Eisenhower Avenue Metro Station, right in Alexandria, VA, a few miles from downtown Washington, DC. There are shops and restaurants within walking distance, as well as historic Old Town Alexandria a short trip away.   Employees receive the Federal benefits package and NSF offers:

       Pre-tax parking
       Public transportation subsidy
       Child care subsidy
       Flexible working hours
       Telecommuting
       Physical Fitness Facility on site
       Health Services Unit on site
       Employee Assistance Program

    Other Information:

    Relocation Expenses Reimbursed may be paid, contingent upon availability of funds.

    Interagency Career Transition Assistance Program (ICTAP):
    ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire.  You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
    Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

    Veteran's Preference:
    If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

    NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

    For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.

    This announcement may be used to fill like positions in other organizations within the National Science Foundation.


    Selected Candidate(s) may be subject to a T1 background investigation.

    How to Apply

    How to Apply:

    Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

    If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

    WARNING!  Applications submitted online must have a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

    Required Documents:

    If you are an NSF employee on or eligible for a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.

    If you are not an NSF employee as described above, but you are eligible under merit promotion, under an Interchange Agreements, under a non-competitive authority, or under a similar authority, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:

    1. Notification of Personnel Action (SF-50s) or comparable federal agency forms to verify your eligibility for reinstatement and/or grade/step/salary if you are a current or former permanent federal civil service employee.
    • SF-50 must indicate that appointment is/was to a competitive service position with permanent tenure or conditional tenure within the last three years; OR, to a similar position in the excepted service at an agency that has an Interchange Agreement.
    • An example of a comparable agency form is a personnel action from a DOD Non-appropriated Fund organization or from the US Postal Service for a current and continuing appointment without a break in service.
    • Documents that are NOT comparable and NOT acceptable substitutes for a SF-50 include a SF-52, a Performance Appraisal form, a Personnel Action Request (PAR), or a Request for Personnel Action (RPA).

    2. Performance appraisals and awards. If you do  not possess or are unable to submit a performance appraisal at the time of application submission, further requests will be made during the interview and selection process.

    3. DD-214 (Member-4 copy); and if applicable, the Department of Veterans Affairs Notice of Compensable Disability Rating from applicants requesting consideration under the Veterans Employment Opportunity Act (VEOA), Veteran Recruitment Act (VRA), or the disabled veterans appointing authority.

    4. Schedule A Certification – from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.

    5. Other – Documentation which verifies you are eligible to be appointed to a permanent position in the federal competitive civil service.

    If you are requesting consideration under a Special Hiring Authority listed below, you must submit the required documentation as outlined in the regulation or Executive Order. Please also annotate your application to reflect that you are applying under a special hiring authority. If you are requesting consideration under a Special Hiring Authority not listed below, please email eRecruit@nsf.gov or reach out to the point of contact listed on the vacancy announcement.

    • Pathways Interns who have completed their educational program, and are eligible for conversion.   
    • Returned Peace Corp Volunteers   
    • Certain Military Spouses (Executive Order 13473)   
    • Former Overseas Employees   
    • Foreign Service Employees   
    • Career Service Employees   
    • Postal Rate Commission Employees   
    • Government Accountability Office (GAO) Employees   
    • Administrative Office of the U.S. Courts Employees   

    If you are requesting special employment consideration under the Interagency Career Transition Assistance Program (ICTAP) or
    CTAP, you must submit documentation provided by your current or former employing agency verifying your eligibility for that program. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

    We also ask that you complete and submit the Applicant Survey.  This will help NSF to ensure that our recruiting efforts are attracting a diverse candidate pool; it will be used for statistical purposes only.

    All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.  
    If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information.
     You will receive an email confirmation of receipt of your faxed/uploaded document(s).

    Next Steps:

    You may check the status of your application at any time on the USAJOBS website

    We highly recommend that all candidates opt to receive email notifications for job status updates.