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Vacancy Details


Announcement Number:
Hiring Agency:
Position Title:
Student Trainee (Grants Management Specialist) GS-1199-5/7-Intern
Open Period:
03/11/2019 - 04/10/2019


GS - 1199 05/07
USD $37,113 - USD $59,762
Work Schedule:
Part-time - Full-time/Part-time
Promotion Potential:
Duty Location(s):
Alexandria, VA, US
Telework Eligible:
For More Info:
Tierney Datcher


Hiring Path:
• Open to the public
• Students
Who May Apply/Clarification From the Agency:
Open to any U.S. citizen, at least 16 years old, who is a student currently enrolled for the Spring 2019 academic term in a degree or certificate seeking program, taking at least a half-time course load. You also must have a GPA of at least 2.5 on a 4.0 scale.  Applicants must have at least one year remaining in their required coursework for completion of their degree or certificate.  Non-citizens may apply but must complete a citizenship affidavit (**See Other Information section**).
Security Clearance Required:
Appointment Type
Internships (Student)
Appointment Type Details:
This is an Internship position under the Pathways Programs.
Marketing Statement:
NSF has the advantages of a small agency environment that fosters collaboration, creativity and opportunities to contribute to major agency-wide projects. NSF maintains a creative, flexible, and collegial atmosphere and is respected in both the federal and scientific arenas for its work in promoting science, technology, education and management best practices. Join our team and use your knowledge and imagination to keep NSF at the frontier of discovery! More about NSF

This is an opportunity under the Internship Program component of the Pathways Programs. The Internship Program provides students enrolled in high schools, colleges, trade schools and other qualifying educational institutions with paid opportunities to work in agencies and explore Federal careers while completing their education. Veteran's Preference will be applied in filling positions under the Pathways Programs.

This announcement is for a Student Trainee (Grants Mgmt. Spec.) GS-1199-5/7.


Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Not Required


This position is located in the Directorate for Budget, Finance and Award Management (BFA), Division of Institution and Award Support (DIAS).  DIAS has broad responsibilities related to oversight of NSF investments (financial analysis, advanced monitoring, audit resolution) of institutions receiving NSF funds; development of NSF policies and procedures; outreach; as well as design and development of electronic systems that impact award management and facilitate implementation of NSF policies and business practices facilitating the work of NSF staff and the STEM research community.


Writing, Proofreading, and Editing.  Assists CAP staff in drafting and improving the quality of final work products, including final analyses, formal correspondence, memoranda, and presentations. The student will be initially tasked with reading, reviewing and editing/improving standard written work assignments and associated work paper documentation completed by the Cost Analysts. This will provide an outline and initial understanding of the work performed within the CAP Branch and by DIAS generally and the expectations concerning a completed assignment and the associated work paper files. Eventually with adequate training and close supervision/mentoring they will develop or assist in the development of final work products, including final analyses, formal correspondence, memoranda, and presentations.

Indirect Cost Rate (ICR) Negotiation. Working directly under the mentorship of the Lead Analyst- Indirect Cost Rate Negotiation, assists and participates in the analysis of ICR proposals, supporting financial statements, and cost data submitted by organizations/institutions over which NSF has rate cognizance. Contacts institutions to obtain and clarify supporting information. Disseminates ICRs negotiated by NSF as requested by other federal agencies. Assists NSF Program Officers (POs) and other NSF staff in the understanding and use of ICR-related information; assists awarding officials in clarifying various aspects of institutions’ financial statements, accounting, and administrative matters related to ICRs.

Advisory Services for New Performing Organizations - Pre-award Budget and Financial Reviews. Working directly under the mentorship of the Lead Analyst-New Performers, assists and participates in cost analysis and the review of accounting and internal control systems of potential new NSF awardees. Participates in the evaluation of potential awardees’ business, financial, management and administrative policies and procedures to assess their ability to carry out the terms of potential awards. Assists in the analysis of direct and indirect costs proposed on NSF awards, and provides advice to grant and contract specialists in determining allowability, allocability, and reasonableness of proposed costs in accordance with applicable federal cost principles. 

Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR) Phase II.  Working directly under the mentorship of the Lead Analyst-SBIR/STTR, assists in the pre-award review process for budget, financial capability, and accounting systems for potential SBIR/STTR Phase II awards. Receives cost information and new awardee packages; transmits NSF award system (eJacket) information to Certified Public Accounting (CPA) firm(s); reviews and tracks status of CPA work; prepares and transmits DIAS analysis and final recommendation to DGA, DACS, and program offices. Prepares electronic files or paper files, as appropriate. Coordinates information flow between DIAS and SBIR program staff. Provides support for SBIR/STTR conferences and other outreach events.                                                                           

Advisory Services for Large-scale Budgets. Working directly under the mentorship of the Lead Analyst-Large Budgets, assists and/or participates in budget analysis for proposals exceeding established thresholds (currently $20M), including financial capability, accounting system, and budget reviews as requested by DACS and DGA Grants Officers. Organizes and maintains electronic records of assignments and summaries. Maintains electronic and/or paper files and other documentation supporting CAP recommendations.  As requested, participates in analyses of supporting information, work papers, and summaries of assignment.

Administrative Assistance to DIAS Senior Management. Provides administrative support for division operations such as travel preparation; scheduling, logistics, and set-up of large meetings; and telephone coverage. As requested, works with DIAS Senior Management on special projects such as development of PowerPoint presentations, spreadsheets, briefing books, and communications within and external to NSF.

Performs other related duties as assigned.



Written Communication  


Attention to Detail


Planning and Evaluating











Qualifications and Evaluations


• Eligible students must be enrolled at least half-time in an accredited academic institution and maintain a 2.5 GPA or higher.
• Students can be hired for Internship positions at any time during the year.
• Students typically work part-time during the school year and full-time during the summer, winter, and spring vacations.
• Students will be on indefinite appointments during their period of eligibility under the Internship Program.
• Interns will be required to sign an agreement that outlines the parameters of the Internship Program during employment with NSF.
• The Internship Program allows students an opportunity to be converted non-competitively to a career-conditional or term position once the student completes all requirements of the Internship Program.
• Noncompetitive conversion to a permanent or term position is not guaranteed. The Intern’s eligibility for conversion does not guarantee that the agency will opt for conversion.
• Interns may be required to submit updated transcripts and proof of enrollment upon selection.  

From the closing date of this vacancy announcement, applicants MUST have at least one year remaining in their required coursework for completion of their degree.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).  Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.

All qualification requirements must be met by the closing date of the announcement.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This position is in the bargaining unit.






Key Requirements:
  • You must have a grade point average of 2.5 or higher on a 4.0 scale.
  • You must be taking at least a half-time course load.
  • Background investigation.
  • Selective Service registration required for male applicants, unless exempt.
  • US citizenship.
  • Education Requirements:

    All education must be accredited by an institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from accredited schools and institutions.

    Applicants may verify accreditation at the following website: Accreditation

    Note:  Certificate program is defined as post-secondary education in a qualifying educational institution equal to at least one academic year of full-time study that's part of an accredited college-level, technical, trade, vocational, or business school curriculum. 

    Education may be substituted for experience as described in "Qualifications."




    Category rating procedures will be used to rank and select eligibles.  Based on your responses to the occupational questionnaire, you will be assigned a score.  Your score will determine in which of three categories you will be placed:  Excellent, Very Good, or Good.  Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.  

    Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.

    The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration. In some cases, additional assessment processes may be used.

    Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least “Very Good.”




    To qualify at the GS-5, you must have at least three years of progressive work experience, one year of which is equivalent to the GS-4 level in the Federal service. Examples of this experience may include: writing, editing, proofreading, spreadsheets excel and word processing, formatting reports, mathematical skills, grants and cooperative agreements, financial analysis, business, office work environment; OR successfully completed a full 4-year course of study leading to a bachelor's degree, in an accredited college or university.

    To qualify at the GS-7, you must have at least one year of specialized experience equivalent to the GS-05 level in the Federal service. Examples of specialized experience may include: maintaining tracking/filling system; assisting staff in preparing presentation materials; using software packages to prepare spreadsheets and word processing documents; reviewing correspondence and documents to ensure proper format; assisting with making travel arrangements; and maintaining supervisor's daily calendar of appointments; OR Completion of one full academic year of graduate level (18 semester hours) education; OR Eligibility under the Superior Academic Achievement Provision (Achievement of Bachelor's degree and in the upper one-third of your graduating class, or a GPA of 3.0 or higher out of 4.0 as recorded on your official transcript, or honor society membership.

    A combination of education and experience can also be used to qualify for all levels.



    Benefits and Other Info

    Agency Benefits:

    A GREAT LOCATION! The National Science Foundation Headquarters is conveniently located across the street from the Eisenhower Avenue Metro Station, right in Alexandria, VA, a few miles from downtown Washington, DC. There are shops and restaurants within walking distance, as well as historic Old Town Alexandria a short trip away.   Employees receive the

    Federal benefits package and NSF offers:

       Pre-tax parking
       Public transportation subsidy
       Child care subsidy
       Flexible working hours
       Physical Fitness Facility on site
       Health Services Unit on site
       Employee Assistance Program

    Other Information:

    Relocation expenses will NOT be paid.

    This announcement is open to (All US Citizens OR current NSF employees) who meet citizenship and eligibility requirements.

    Federal Appropriations Law requires that Non-Citizens meet certain eligibility criteria to be considered. Therefore, Non-Citizens must certify eligibility by signing and attaching this Citizenship Affidavit to their application. Non-citizens who do not provide the affidavit at the time of application will not be considered.

    This announcement may be used to fill like positions in other organizations within the National Science Foundation.

    NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

    The Selected Candidate(s) may be subject to a background investigation.

    How to Apply

    How to Apply:

    Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

    If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

    WARNING!  Applications submitted online must have a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

    Required Documents:

    You are strongly encouraged to submit all required documents at the time you submit your resume. Cover letters are optional.

    •  You MUST submit your official or unofficial college transcripts, including your GPA, with your application. This office will be unable to determine qualification eligibility without transcripts.  Applications without transcripts are incomplete applications and will be rated "INELIGIBLE".  Transcripts will NOT be accepted after the closing date of this announcement.

    • You MUST provide proof of enrollment for the current Spring 2019 academic term (i.e., course schedule, acceptance letter, letter from the registrar). Applications without proof of enrollment are incomplete applications and will be rated "INELIGIBLE".  Proof of Enrollment will NOT be accepted after the closing date of this announcement.

    If you are entitled to veterans' preference: You must submit all required documents at the time you complete your application or it will not receive further consideration.

    You must provide a copy of your DD-214, CERTIFICATE OF RELEASE FROM ACTIVE DUTY, and you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.

    For 5-point veterans' preference, submit a copy of your DD-214 (Member 4 Copy), or an official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

    For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation requested by this form.

    For information on veteran's eligibility visit:

    At the time of application, if you choose not to upload the documents, you will be directed to a webpage which lists the available fax coversheets for any documents we require. (Veterans note: documents related to veteran's preference are requested only when you first register in NSF's eRecruit system.) Please print out the appropriate fax coversheet(s) and follow the instructions carefully.

    All faxing/uploading must be completed before 11:59 PM Eastern Time on the vacancy closing date. If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed and/or uploaded document(s).

    Next Steps:

    You may check the status of your application at any time on the USAJOBS website

    We highly recommend that all candidates opt to receive email notifications for job status updates.