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"DOB-2020-0002" Vacancy Details

About

Announcement Number:
DOB-2020-0002
Hiring Agency:
NATIONAL SCIENCE FOUNDATION
Position Title:
Student Trainee (Management Analyst), GS-0399-9/11
Open Period:
12/05/2019 - 12/26/2019

Format MM/DD/YYYY

Series/Grade:
GS - 0343 W 09/11
Salary:
USD $57,510 - USD $90,461
Work Schedule:
Full-time -
Promotion Potential:
GS-11
Duty Location(s):
FEW
in
Alexandria, VA, US
Telework Eligible:
Yes
For More Info:
Carolyn St.Hill
703-292-2148
csthill@associates.nsf.gov

Overview

Hiring Path:
• Students
Who May Apply/Clarification From the Agency:
Open to any U.S. citizen, at least 16 years old, who is a student currently enrolled for the Fall 2019/Spring 2020 academic term in a degree or certificate seeking program, taking at least a half-time course load. You also must have a GPA of at least 2.5 on a 4.0 scale. Applicants must have at least one year remaining in their required coursework for completion of their degree or certificate. Non-citizens may apply, but must complete a citizenship affidavit.
Security Clearance Required:
Other
Appointment Type
Internships (Student)
Appointment Type Details:
This is an indefinite appointment.
Marketing Statement:

Are you looking for a job where you can make a difference? Interested in working in a dynamic, small-agency environment? At NSF, every member of the team contributes to success! That's just one of the reasons why NSF, conveniently located in Alexandria, VA, is one of the best places to work in the federal government. Due to its relatively small number of employees, NSF has a unique feeling of collegiality. It is not uncommon to hear colleagues discuss a wide variety of subjects from our newest work-life initiatives to the latest scientific, engineering, and education developments.

At NSF, you will use your administrative support expertise in an exciting, challenging, and team-oriented environment. You will have the opportunity to use your current skills to help make NSF's vision of the future become reality. NSF also offers a variety of formal and informal learning and development opportunities that you can use to build new skills and advance your career. If you’re seeking variety and challenge in a collegial atmosphere, look no further than NSF!
More about NSF.

Summary:

This is an opportunity under the Internship Program component of the Pathways Programs. The Internship Program provides students enrolled in high schools, colleges, trade schools and other qualifying educational institutions with paid opportunities to work in agencies and explore Federal careers while completing their education. Veteran's Preference will be applied in filling positions under the Pathways Programs.

This announcement is for a Student Trainee (Management Analyst), GS-0399-9/11.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

The primary purposes of this position are to serve as confidential personal assistant to the Division Director, to support the BD senior management staff by conducting research and analysis on various subjects, to provide administrative and logistical support for management and business activities of the division, and to manage the day-to-day operations and activities of the division.  Specific duties include:


Research and Analytical Support (45%)



  • Conducts research and analyzes information in the NSF Strategic Plan and BFA planning material as they pertain to BD business activities and develops summaries and recommendations for the division director and senior staff regarding changes in business practices. Produces reports and analytical products to support BD management decision making.

  • Assists with solicitations and Dear Colleague Letters reviews to determine budgetary impact in support of Branch activities.

  • Identifies and implements technology solutions to improve efficiencies and support the work of the Division.

  • Reviews division administrative processes, practices, and procedures for consistency with BFA and NSF guidelines, and recommends or takes action on changes that may be required.

  • Participates with BD staff in conducting periodic studies and reviews to evaluate BD internal policies and operating procedures for efficiency and consistency with BFA and NSF's administrative polices and office procedures; develops recommendations to ensure compliance with BFA and NSF guidance; and develops, implements, and reviews revised policies and operational procedures to evaluate effectiveness in supporting substantive BD administrative objectives and support functions.

  • Reviews/Prepares responses and documents that sensitive or of high priority (e.g., for the National Science Board, OMB, Congress, BFA's Advisory Committee (AC/B&O), and other high-level briefings).

  • Logs and tracks all incoming and outgoing clearance actions. Ensures proper assembly of material, formatting, routing, and filing of actions. 


Administrative and Logistical Support (55%) 


Serves as a confidential assistant to the division/deputy directors and handles confidential and sensitive information with discretion.



  • Works closely with the division/deputy directors and division management in planning and coordinating complex business activities.

  • Drafts and sends BD data calls to Directorates/Offices as requested, tracks receipt and ensures all data is formatted and prepared correctly for BD submission.

  • Schedules meetings, prepares and distributes meeting materials, e.g. notices, agendas and other supporting documentation, for meetings called by the division/deputy directors and division management.

  • Assists with solicitations and Dear Colleague Letters reviews to determine budgetary impact in support of Branch activities.

  • Identifies and implements technology solutions to improve efficiencies and support the work of the Division.

  • Drafts and sends BD data calls to Directorates/Offices as requested, tracks receipt and ensures all data is formatted and prepared correctly for BD submission.

  • Maintains division-sponsored e-mail lists and drive access requests/permissions.

  • Relieves division director of routine administrative matters.

  • Plans, monitors, and coordinates the calendar for the division/deputy directors, providing pre-meeting updates and briefings as necessary.

  • Maintains division-sponsored e-mail lists and drive access requests/permissions.

  • Reviews, prepares, and provides guidance to division staff on administrative and logistical support matters, including correspondence.

  • Prepares all travel arrangements for division director and senior staff.

  • Establishes and maintains a variety of files and records that are necessary for the operation of the division.


Competencies


Project Management


Oral Communication


Written Communication


Team Work


Administrative


 


 

Qualifications and Evaluations

Requirements:

It is NSF policy that NSF personnel employed at or IPAs detailed to NSF are not permitted to participate in foreign government talent recruitment programs.  Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. Foreign Talent Definitions

• Eligible students must be enrolled at least half-time in an accredited academic institution & maintain a cumulative 2.5 GPA or higher.
• Students may be hired for Internship positions at any time during the year, & may work full-time or part-time based on office needs.
• Students will be on indefinite appointments during their period of eligibility under the Internship Program.
• Interns will be required to sign an agreement that outlines the parameters of the Internship Program.
• The Internship Program allows students an opportunity to be converted non-competitively to a career-conditional or term position once the student completes all requirements of the Internship Program.
• Noncompetitive conversion to a permanent or term position is NOT guaranteed. The Intern’s eligibility for conversion does not guarantee that the agency will opt for conversion.
• Interns may be required to submit updated transcripts and proof of enrollment upon selection.  

From the closing date of this vacancy announcement, applicants MUST have at least one year remaining in their required coursework for completion of their degree.

Experience refers to paid & unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) & other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).  Volunteer work helps build critical competencies, knowledge, and skills & can provide valuable training & experience that translates to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.

All qualification requirements must be met by the closing date of the announcement.

You must answer all job-related questions in the eRecruit questionnaire.

All online applicants must provide a valid email address.  If your email address is inaccurate or your mailbox is full /blocked, you may not receive important communication that could affect your consideration for this position.

This position is in the bargaining unit.

Key Requirements:
  • You must be taking at least a half-time course load.
  • You must have a cumulative GPA of 2.5 or higher on a 4.0 scale.
  • Background investigation.

  • Selective Service registration required for male applicants, unless exempt.
  • Education Requirements:

    Education may be substituted for experience as described in “Qualifications."


    All Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accredited institutions recognized by the U.S. Department of Education. 


    Applicants may verify accreditation at the following website: Accreditation


    Note: Certificate program is defined as post-secondary education in a qualifying educational institution equal to at least one academic year of full-time study that's part of an accredited college-level, technical, trade, vocational, or business school curriculum.

    Evaluations:

    Applicant qualifications will be assessed based on the level of completed education and relevant work experience at the closing date of the announcement. Category rating procedures will be used to rank and select eligibles.  Based on your responses to the occupational questionnaire, you will be assigned a score.  Your score will determine in which of three categories you will be placed:  Excellent, Very Good, or Good.  Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.  

    Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.

    The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration.

    Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least “Very Good.”


     

    Qualifications:

    You must have a cumulative GPA of 2.5 or higher on a 4.0 scale.


    You must be taking at least a half-time course load.


    To qualify at the GS-9 level, you must have one year of specialized experience at or equivalent to the GS-7 level in the Federal service. Examples of specialized experience for this position are: engaging in ongoing analysis of business processes to continually identify and recommend solutions to problems; and have established organizational and time management skills with the ability to handle multiple tasks simultaneously; and have knowledge of administrative management and support;


    OR A master`s or equivalent graduate degree;


    OR 2 full years of progressively higher level graduate education leading to such a degree


    OR possess a combination of post high school education and experience that together meet the qualification requirements for this position.


    To qualify at the GS-11 level, you must have one year of specialized experience at or equivalent to the GS-9 level in the Federal service. Examples of specialized experience for this position are: conduct research and analysis on various subjects; and provide administrative and logistical support for management and business activities of the division; and identify and implement technology solutions to improve efficiencies; and conduct periodic studies and reviews to evaluate internal policies and operating procedures;


    OR possess a Ph.D. or equivalent doctoral degree;


    OR possess 3 full years of progressively higher level graduate education leading to such a degree;


    OR possess a combination of post-high school education and experience that together meet the qualification requirements for this position.

    Benefits and Other Info

    Benefits:
    Agency Benefits:

    A GREAT LOCATION! The National Science Foundation Headquarters is conveniently located across the street from the Eisenhower Avenue Metro Station, right in Alexandria, VA, a few miles from downtown Washington, DC. There are shops and restaurants within walking distance, as well as historic Old Town Alexandria a short trip away.   Employees receive the

    Federal benefits package and NSF offers:

       Pre-tax parking
       Public transportation subsidy
       Child care subsidy
       Flexible working hours
       Telecommuting
       Physical Fitness Facility on site
       Health Services Unit on site
       Employee Assistance Program


     

    Other Information:

    Relocation expenses will NOT be paid.

    Federal Appropriations Law requires that Non-Citizens meet certain eligibility criteria to be considered. Therefore, Non-Citizens must certify eligibility by signing and attaching this Citizenship Affidavit to their application. Non-citizens who do not provide the affidavit at the time of application will not be considered. Non-citizens may NOT be converted to competitive service appointments.

    This announcement may be used to fill like positions in other organizations within the National Science Foundation.

    NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

    The Selected Candidate(s) may be subject to a background investigation.

    Interagency Career Transition Assistance Program (ICTAP):
    ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire.  You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
    Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

    Veteran's Preference:
    If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.


     


     

    How to Apply

    How to Apply:

    Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

    If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

    WARNING!  Applications submitted online must have a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

    Required Documents:

    You are strongly encouraged to submit all required documents at the time you submit your resume. Cover letters are optional.

    •  You MUST submit your official or unofficial college transcripts, including your cumulative GPA, with your application. This office will be unable to determine qualification eligibility without transcripts.  Applications without transcripts are incomplete applications and will be rated "INELIGIBLE".  Transcripts will NOT be accepted after the closing date of this announcement.
    • You MUST provide proof of enrollment for the current Fall 2019/Spring 2020 academic term (i.e., course schedule, acceptance letter, letter from the registrar). Applications without proof of enrollment are incomplete applications and will be rated "INELIGIBLE".  Proof of Enrollment will NOT be accepted after the closing date of this announcement.

    If you are entitled to veterans' preference:

    You must submit all required documents at the time you complete your application or it will not receive further consideration.

    You must provide a copy of your DD-214, CERTIFICATE OF RELEASE FROM ACTIVE DUTY, and you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.

    For 5-point veterans' preference, submit a copy of your DD-214 (Member 4 Copy), or an official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

    For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation requested by this form.

    For information on veteran's eligibility visit: http://www.opm.gov/veterans/html/vetguide.asp.

    Non-Citizens may apply, but must certify eligibility by signing and attaching this Citizenship Affidavit to their application. However, non-citizens may NOT be converted to competitive service appointments.

    At the time of application, if you choose not to upload the documents, you will be directed to a webpage which lists the available fax coversheets for any documents we require. (Veterans note: documents related to veteran's preference are requested only when you first register in NSF's eRecruit system.) Please print out the appropriate fax coversheet(s) and follow the instructions carefully.

    All faxing/uploading must be completed before 11:59 PM Eastern Time on the vacancy closing date. If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed and/or uploaded document(s).

    Next Steps:

    You may check the status of your application at any time on the USAJOBS website

    We highly recommend that all candidates opt to receive email notifications for job status update