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"VAR001610" Vacancy Details


Announcement Number:
Hiring Agency:
Position Title:
Grants Management Specialist
Open Period:
06/24/2021 - 07/08/2021


GS - 1109 12
USD $87,198 - USD $113,362
Work Schedule:
Full-time - Flexitime.
Promotion Potential:
Duty Location(s):
Washington, DC, US
Telework Eligible:
For More Info:
Job Help Desk


Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
Security Clearance Required:
Not Required
Appointment Type
Appointment Type Details:
Marketing Statement:
The Library of Congress serves the Congress in fulfilling its duties and preserves and promotes knowledge and creativity for the benefit of the American people. It is the nation's oldest federal cultural institution and the world's largest library, with more than 158 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and over 37 million items online. Located primarily on Capitol Hill in Washington, D.C., the Library is the home of the U.S. Copyright Office, the Congressional Research Service (CRS), the Law Library of Congress, and the National Library Service for the Blind and Physically Handicapped.

This position is located in the Contracts and Grants Directorate, Chief Operating Officer.

The position description number for this position is 013223.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Not Required


This position is located in the Contracts and Grants Directorate, Office of the Chief Operating Officer. The function of the Contracts and Grants Directorate is to provide administrative and technical directions, management and policy guidance for the Library's grants, fellowships and awards programs in accordance with LCR 7-310.

The Library awards and/or administers various grants, fellowships, awards and prizes for scholarly, research, and other purposes relating to missions assigned to the Library by Congress. Such various awards to recipients whether by grants, cooperative agreements or other agreements shall hereinafter be referred to as grants. Grant funding may be from Congressional appropriations or from various donations from foundations or other sources of gifts to the Library. Awards and fellowships are made to foreign recipients and the Contracts and Grants Directorate coordinates and provides policy guidance and oversight of compliance with visa and tax matters regarding these foreign recipients. Award and administration of grants involves active interaction or negotiations with officials at the highest levels throughout the Library as well as prominent persons in the professional, academic and philanthropic communities.

The incumbent serves as a Grants Management Specialists responsible for processing different types of grant awards, contracting with the recipients and the management and oversight of the recipients' compliance with the terms of the award. The incumbent also serves as the primary contact for visa and tax matters for foreign recipients.

In coordination with the Office of General Counsel and the appropriate Program Office, provides management and oversight for the full range of activities leading up to the awarding of grants, the determinations that the award and the type of award instrument are consistent with the Congressional appropriation or the gift instrument.

Cooperates with other offices such as the Chief Financial Officer to assure the grant has been properly funded and disbursement of funds to the recipient will be done in accordance with Library of Congress procedures and as specified in the agreement with the recipient.

Assures that the grants tracking system has recorded the deadlines for the various deliverables and reports required by the agreement.

Communicates and coordinates with the Program Offices and recipients to obtain timely and appropriate submissions.

Notifies the Chief of Grants about any problems of noncompliance by the recipient with any applicable law, regulation, Office of Management and Budget Circular or other term or condition as required in the agreement.

Review reports submitted by the recipient, audits and other materials regarding the performance by the recipients.

Conducts oversight or monitoring visits to the recipients and conducts studies and analysis to ascertain compliance with grant terms and conditions.

When appropriate, assist in the coordination of audit by the LOC Inspector General and responding to audit findings.

Provides authoritative advice to Library personnel and grant recipients on a range of grants management issues, including grant requirements, grant selection procedures, execution of agreements, and financial and other reporting obligations.

Independently answers questions and resolves problems requiring judgment and knowledge of Library of Congress procedures and policies as well as the various OMB Circular requirements which are made applicable to the particular grant.

Provides advice and guidance to minimize risk of waste, fraud and abuse and to assure that grants are administered in a professional business-like manner to achieve the goals and objectives as established for that particular award.

Recommends to the Chief of Grants opportunities for new policy and modifications to existing policy for the administration and management of grants, visa and tax matters.

Develops oversight a management directives and procedures including financial management systems and identifies areas in which there may be weaknesses and recommends corrective actions for unusual or unresolved problems. Provides oversight of grant programs of Library Program Offices and makes recommendations for policy changes to assure Library's administrative records assure the Library is carrying out all fiduciary responsibilities for the administration of congressionally appropriated and gift funded grant activities. Participates in meetings and conferences to discuss grants issues.

Performs other duties as assigned.



Qualifications and Evaluations

No additional requirements to those listed above.
Education Requirements:

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at:


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of the laws, regulations, and administrative rules, policies and procedures that affect grants program administration.**

Ability to manage awards, fellowships and grants.**

Ability to perform pre-award grants management duties.**

Ability to provide technical advice and guidance on grant program matters and activities.

Ability to exercise judgement and discretion.

Ability to resolve grant management issues or problems.

Ability to communicate effectively other than in writing.

Benefits and Other Info

Benefits URL:
Review our Benefits
Other Information:

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application.  Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.
The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. 

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A “Not to Exceed“ (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran?  Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim.  Those applying for 5-point preference must submit Member Copy 4 of your DD 214.  Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form.  If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.


How to Apply

How to Apply:

Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.
Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly. Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.
Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.

Required Documents:

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application.  The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.


Next Steps:
Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.