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Vacancy Details

Grade: 07

1 Choose the statement that best describes your experience as it relates to this position. Answer to this question is required
  • I have 1 year of specialized experience at or at least equivalent to Grade 5 level in the Federal service which is in or directly related to the work of this position that provided the specific knowledge, skills and abilities to perform successfully the duties of this position. This experience could have been obtained in the public, private, or non-profit sectors.
  • I have one full year of graduate level education in an accredited college or university meets the requirements for positions at GS-7.
  • I meet the superior academic achievement provision described in the vacancy announcement.
  • I have a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meet the qualification requirements for this position.
  • I do NOT meet the requirements as described.
2 Choose the one statement that best describes your experience/education as it relates to this position. Answer to this question is required
  • I have one year of specialized experience equivalent to at least the GS-5 level in the Federal service or comparable pay band system. For this position specialized experience is defined as responding to inquiries verbally/writing; arranging meetings; reviewing correspondence for grammar, establishing and maintaining files/records; use of different office automation software, i.e., word processing, spreadsheets, and electronic mail; conducting inventory of supplies; initiating purchase documents; keeping time and attendance records; data entry into electronic databases; and completing travel arrangements in an office setting.
  • I have qualifying education as described in the vacancy announcement.
  • I have a qualifying combination of experience and education as described in the vacancy announcement.
  • I do not have the experience or education described above.
3 Which of the following financial activities have you carried out? (Check all that apply) Answer to this question is required
  • Entered financial transactions and data into a database or spreadsheet.
  • Created basic arithmetic formulas for compiling and analyzing spreadsheet data.
  • Created database queries and reports.
  • Created relational databases using an application such as Microsoft Access.
  • Analyzed and reported on financial or numerical data.
  • Tracked expenditures relative to budgets and informed staff of potential over-expenditures.
  • None of the above.
4 Which of the following funds management duties do you have experience performing? (Check all that apply) Answer to this question is required
  • Tracking income and expenditures for funds
  • Entering financial transactions into an automated tracking system
  • Reconciling financial reports
  • Ensuring accurate financial communication with program managers
  • Ensuring that expenditures do not exceed authorizations in accounts
  • Determining and verifying financial and other codes to be used based on transaction, source, purpose and program.
  • Compiling and extracting information used to prepare internal reports
  • Preparing and tracking forms for billing, receiving, disbursing and/or transferring funds
  • I have education and/or training in funds management, but I do not have experience performing these duties
  • I do not have experience, education or training in funds management
5 Which of the following statements below describes administrative activities that you have carried out? (Check all that apply) Answer to this question is required
  • Composed letters, memoranda, and reports.
  • Created purchase requisitions using a system such as PeopleSoft and tracked procurement process.
  • Notified or reminded others of pending actions.
  • Arranged travel including plane, car, and hotel reservations.
  • Created travel authorizations in a system such as Govtrip.
  • Used a word processing application to create documents and reports.
  • Acted as a timekeeper and entered time and attendance data into a system such as WebTA.
  • Responded to customer inquiries in a professional environment.
  • Independently managed my tasks in an office environment with multiple staff and priorities.
  • None of the above.
6 Which of the following describe your experience in procurement and/or contract services and/or functions have you provided? (Check all the apply) Answer to this question is required
  • I have purchased or contracted for property, services, supplies, equipment or other items.
  • I have developed or reviewed specifications for use in solicitations for goods or services.
  • I have developed or reviewed statements of work.
  • I have conducted market surveys.
  • I have evaluated the qualifications for vendors.
  • I have developed independent government cost estimates.
  • I have monitored performance and compliance with terms and conditions of contracts and/or purchases orders.
  • I have developd acquisition plans.
  • I have executed simplified acquisition techniques and basic Federal acquisition.
  • I have performed contract administration and negotiation in the context of acquisition management using a variety of tools.
  • I have maintained contract signatory authority of at least $10,000.00.
  • I have overseen or supervised procurement activity within an organization establishing and maintaining controls to ensure purchasing methods met all legal and organizational requirements.
  • I have NOT performed these job functions.
7 Which of the following best describes your experience utilizing knowledge of government contracting rules and procedures to acquire supplies and services? Answer to this question is required
  • I have negotiated and/or awarded contracts for non-standard items or services such as a professional studies or the exclusive manufacturing of equipment.
  • I have used conventional practices to resolve a variety of contracting problems such as restrictive specification, urgent need, or insufficient price.
  • I have applied specialized technical knowledge of contracting procedures to determine the most economical means of acquiring materials or services.
  • I have not had experience, education, or training utilizing knowledge of government contracting rules and procedures to acquire supplies and services.
8 Which of the following describes your experience in the performance of procurement activities? (Check all that apply) Answer to this question is required
  • I have ordered a wide variety of goods and services and tracking delivery of said goods.
  • I completed training, was issued a government purchase card and used said card for approved purchases.
  • I have conducted market research for product options, availability and pricing.
  • I have education and/or training in procurement but do not have experience performing these duties.
  • I have extensive knowledge of Federal procurement regulations and procedures, including funds management.
  • None of the above.
9 Which of the following best describes your experience in administrative functions such as developing work schedules, reviewing time and attendance, preparing memorandums and reports, tracking supplies and inventories and coordinating training? Answer to this question is required
  • I have experience performing supervisory administrative functions such as assigning shifts and developing work schedules for subordinate employees; preparing incident reports, overtime logs, time cards, audits, property inventories; and reviewing daily work logs.
  • I have experience performing various administrative duties such as preparing various reports, memorandums and spreadsheets; maintaining case files; conducting inventory; and ordering supplies.
  • I have had education or training in performing this task, but have not yet performed this task on the job.
  • I have not had education, training or experience performing this task.
10 Which of the following time and attendance duties do you have experience performing? (Check all that apply) Answer to this question is required
  • Entering time and attendance codes into an automated system
  • Filing time and attendence sheets
  • Tracking time and attendance and leave for assigned staff
  • Ensuring that time and attendance sheets are coded properly
  • Using knowledge of time and attendance rules and regulations to provide guidance to employees on time and attendance
  • I have education and/or training related to time and attendance, but I do not have experience performing these duties
  • I do not have experience, education or training related to time and attendance
11 Which of the following administrative and/or clerical duties do you have experience performing? (Check all that apply) Answer to this question is required
  • Answering telephones
  • Tracking time and attendance
  • Faxing documents
  • Using a computer to prepare documents, forms and other written material
  • Duplicating documents using a photocopy machine
  • Filing documents
  • Greeting and directing visitors in a professional manner
  • Maintaining and organizing office filing systems
  • Arranging and coordinating conferences, lectures and similar meetings
  • Reviewing correspondence for grammar, format and correctness
  • Responding to customer inquiries in a professional environment
  • Receiving, opening and distributing mail
  • Maintaining a suspense system to ensure that work is accomplished in a timely manner
  • I do not have experience, education or training in this field
12 Which of the following describe your experience in developing and maintaining filing systems? (Check all that apply) Answer to this question is required
  • I have filed documents in an established filing system.
  • I have reorganized filing systems to make information more easily accessible.
  • I have established and maintained one or more new filing systems.
  • I have developed and organized filing systems to ensure easy access and maintenance of office documents.
  • I have developed and implemented standard operating procedures on establishment and maintenance of filing systems to assure easy access to and maintenance of office documents.
  • I have trained others on developing and maintaining filing systems.
  • I have filed documents using an automated filing system.
  • I have not performed any of the above tasks
13 Which of the following statements best describes your experience in developing and editing reports and drafting other written documents? Answer to this question is required
  • I have not had experience, education or training proofreading in developing and editing reports and drafting other written documents.
  • I have completed formal education or training in developing and editing reports and drafting other written documents, but have not yet performed this task on the job.
  • I have developed and edited reports and drafted other written documents under close supervision by a supervisor, manager, or senior employee to ensure compliance with established procedures.
  • I have developed and edited reports and drafted other written documents as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • I have developed and edited reports and drafted other written documents as a central or major part of my work. I have performed it myself routinely, I have trained others in performance of this task, and/or others have consulted me for assistance in performing this task.
14 Which of the following tasks have you performed to proofread and verify information? (Check all that apply) Answer to this question is required
  • I have reviewed correspondence for spelling and proper grammar.
  • I have proofread narrative text for spelling and proper grammar.
  • I have proofread credit lines or labels for spelling and accuracy.
  • I have compared two versions of documents in order to identify typographical errors.
  • I have compared a draft document against source material to identify errors.
  • I have identified factual errors or inconsistencies and brought them to the attention of other staff for resolution.
  • I have identified factual errors or inconsistencies and resolved them myself through research.
  • I have identified factual errors or inconsistencies and resolved them myself through contact with individuals within my organization.
  • I have identified factual errors or inconsistencies and resolved them myself through contact with individuals outside of my organization.
  • I have proofread items where errors would create legal ramifications or financial penalties.
  • I have not performed any of the above tasks.
15 Which of the following types of written communication have you created in a professional setting? (Check all that apply) Answer to this question is required
  • Professional e-mails, formal letters, and/or memos.
  • Documentation or instructions.
  • Reports or presentations.
  • Product or service evaluations.
  • None of the above.
16 Which of the following statements best describes your experience contacting others to obtain information? Answer to this question is required
  • I have not had experience or training in contacting others to obtain information.
  • I have contacted others to obtain information on the job under close supervision by a supervisor, manager, or senior employee.
  • I have contacted others to obtain information as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • I have contacted others to obtain information as a central or major part of my work. I have performed it myself routinely, I have trained others in performance of this task, and/or others have consulted me for assistance in performing this task.
17 Which of the following best describes your experience presenting ideas clearly and concisely in writing? Answer to this question is required
  • I have presented ideas clearly and concisely in writing on the job under close supervision by a supervisor or senior employee.
  • I have not had experience, education or training in written communication.
  • I have presented ideas clearly and concisely in writing as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • I have completed formal education or training in written communication, but have not yet performed this task on the job.
  • I have presented ideas clearly and concisely in writing as a central or major part of my work and/or I have trained others in performance of this task, and/or I am normally consulted as an expert for assistance in performing this task.
18 Which of the following statements best describes your experience greeting and referring or providing assistance to office visitors? Answer to this question is required
  • I have not had experience or training in greeting and referring or providing assistance to office visitors.
  • I have greeted and referred or provided assistance to office visitors on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with established correct procedures.
  • I have greeted and referred or provided assistance to office visitors as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • I have greeted and referred or provided assistance to office visitors as a central or major part of my work. I have performed it myself routinely, I have trained others in performance of this task, and/or others have consulted me for assistance in performing this task.
19 Which of the following have you verbally communicated with professionally? (Check all that apply) Answer to this question is required
  • Customers.
  • In-house staff.
  • Contractors.
  • Vendors.
  • Management.
  • None of the above.
20 Which of the following describe your experience communicating orally? (Check all that apply) Answer to this question is required
  • I have developed briefings that were used to justify budgets, programs or strategies.
  • I have contacted other agency personnel in order to resolve, obtain, and provide information regarding budgetary matters.
  • I have conducted briefings to upper management under challenging circumstances. (Communication involved answering difficult questions, debating an issue, and providing a point of view. Communication was clear and concise.)
  • I have prepared and exchanged information to management that was fairly demanding. (Communication involved interaction with the audience. Audience was responsive to information presented.)
  • I have prepared and exchanged information that was routine in nature. (Communication involved little or no interaction with the audience.)
  • I have communicated with a variety of individuals which may involve explanation of involved procedures.
  • I have communicated budgetary information to internal audiences.
  • I have taught less experienced personnel.
  • I have pre-briefed senior staff in preparation for decision meetings on programs under my purview.
  • I have not performed any of the tasks above.

Grade: All Grades

Due to the high volume of applications received for Smithsonian vacancies, we are unable to confirm receipt of online application packages including faxed documentation and may not be able to respond to your inquiry on the status of your application. After you complete the online application process, you will receive an automated email message as proof of receipt of application. You may view the status of any faxed supporting documentation by following the steps in the "How to Apply" section of the announcement. We appreciate your patience, as the staffing process to identify highly qualified candidates may take up to four weeks or more to complete. After the announcement closes and application reviews are done, you may be contacted by the hiring office if further evaluation or interviews are required. You will receive an e-mail notification on the final status of the vacancy.
1 Select the response that best reflects how you learned about this position. Answer to this question is required
  • Individual referral (friend, relative, Smithsonian employee, school counselor, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Job fair or informational session
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Social networking site (Facebook, Twitter, YouTube, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Other online source (USAJobs, Smithsonian website, Internet employment search)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Community or professional organization
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Mass media (magazine, newspaper, radio, television, poster, telephone job hot line)
    1.1 Please indicate the source. Maximum length of 250 characters.