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Grade: 09

1 Choose the one statement that best describes your education, experience or combination of education and experience as related to the basic qualification requirements for this position (Be prepared to submit a transcript on request for proof of education): Answer to this question is required
  • I have successfully completed the requirements for a master's or equivalent degree in or directly related to the duties of this position.
  • I have successfully completed two full years of progressively higher level graduate education leading to a master's or equivalent graduate degree in or directly related to the duties of the position.
  • I have an LL.B. or J.D., in or related to the position.
  • I have 1 year of specialized experience at or at least equivalent to Grade 7 level in the Federal service which is in or directly related to the work of this position that provided the specific knowledge, skills and abilities to perform successfully the duties of this position. This experience could have been obtained in the public, private, or non-profit sectors.
  • I have a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meet the qualification requirements for this position.
  • I do NOT meet the requirements as described.
2

Choose the one statement that best describes your experience/education as it relates to this position.

Answer to this question is required
  • I have one year of specialized experience equivalent to at least the GS-7 level in the Federal service or comparable pay band system related to the work of this position. For this position specialized experience is defined as coordinating the safe movement and storage of works of art, coordinating logistics for, reviewing, and documenting loans; receiving shipments for incoming loans and acquisitions deposits, and assisting with the installation and deinstallation of museum exhibitions.
  • I have qualifying education as described in the vacancy announcement.
  • I have a qualifying combination of experience and education as described in the vacancy announcement.
  • I do not have the experience or education described above.
3

What percentage of your previous museum experience has involved active collections management, including managing object storage spaces, maintaining primary responsibility for day-to-day object movement, and ensuring the safe and proper storage of the collection in accordance with best practices? (Check all that all apply)

Answer to this question is required
  • It comprised over half of my previous museum collections experience, primarily working with 3D works of art.
  • It comprised over half of my previous museum collections experience, primarily working with 2D or other works of art.
  • It comprised less than half of my previous museum collections experience, primarily working with 3D works of art.
  • It comprised less than half of my previous museum collections experience, primarily working with 2D or other works of art.
  • I have no experience in this area.
4

Which of the following best represents your previous museum experience?

Answer to this question is required
  • I have managed all registration logistics and tasks associated with a previous museum collections move.
  • I have extensive experience participating in (but not managing) a museum collections move.
  • I have moderate experience participating in a museum collections move.
  • I have minimal or no experience participating in a museum collections move.
5

Which of the following best reflects your previous experience working with the inventory of museum collections?

Answer to this question is required
  • I have managed a comprehensive (100%) inventory of a museum’s accessioned collection including processing found in collection items, researching records, and completing the reconciliation.
  • I have managed a spot or random inventory of a museum’s accessioned collection and oversaw reconciliation.
  • I have aided with (but not managed) a spot or random inventory of a museum’s accessioned collection.
  • I have not participated in any inventory activities of a museum’s accessioned collection.
6

Which scenario best describes your experience coordinating collections deposits while working in a museum environment?

Answer to this question is required
  • I have 12 months or more experience coordinating museum collections deposits from national and international depositors.
  • I have 6-12 months experience coordinating museum collections deposits from national and international depositors.
  • I have 6-12 months experience coordinating museum collections deposits from national depositors only.
  • I have less than 6 months experience coordinating museum collections deposits.
  • I have assisted colleagues with making shipping and crating arrangements, receiving shipments or processing objects.
  • I do not have any experience coordinating or assisting with the coordination of museum collections deposits.
7

Which of the following accession related responsibilities have you completed? (Check all that apply)

Answer to this question is required
  • Researched national and international laws governing the movement of cultural property.
  • Vetted provenance to ensure the museum could acquire clear title.
  • Drafted and assembled Board paperwork in accordance with museum policy.
  • Drafted and distributed deeds of gift, letters, purchase paperwork, or other documentation associated with the transfer of ownership.
  • Issued and processed copyright paperwork.
  • Ensured that paper and electronic files comprising the accession records were complete.
  • Initiated or participated in digitization efforts of accession records.
  • None of the above.
8

With which of the following activities do you have experience? (Check all that apply)

Answer to this question is required
  • I have overseen the transfer and accession of Time Based Media Artwork (TBMA) or complex Variable Installation works of art.
  • I have worked on incoming or outgoing loans of TBMA or Variable Installation works of art.
  • Alone or with colleagues, I have consulted with artists and participated in documenting detailed aspects of TBMA or Variable Installation works of art (i.e. artist’s intent, designated means or methods of display, classification of equipment, etc).
  • I have catalogued complex, multi-component TBMA or Variable Installation works of art in a collections management database.
  • I have managed or participated in a program to digitize TBMA collections.
  • I have overseen or participated in the transfer of TBMA collections to a Digital Asset Management System.
  • I have drafted procedures governing accessioning, processing, borrowing, lending, or exhibiting TBMA or Variable Installation works of art.
  • None of the above.
9

Which of the following best describes your experience documenting incoming and outgoing loans in a database?

Answer to this question is required
  • I have used The Museum System (TMS) to document incoming and/or outgoing loans, including updating object, loan, media and exhibition records in accordance with the proper status, location, etc.
  • I have used a museum collections management database (but not TMS) to document incoming and/or outgoing loans, including updating object, loan, media and exhibition records in accordance with the proper status, location, etc.
  • I have used custom-built databases (FileMaker Pro, MS Access) to document incoming and/or outgoing loans including updating object, loan, media and exhibition records in accordance with the proper status, location, etc.
  • I have no experience using a database to document incoming or outgoing loans.
10 Which of the following functions for managing the loan process do you have experience with? (Check all that apply) Answer to this question is required
  • Arranging insurance for loans.
  • Managing outgoing loans.
  • Preparing and evaluating facility reports for loan requests.
  • Managing incoming loans.
  • Requesting CITES permits.
  • Packing items for loans.
  • Developing specifications for crates for museum items.
  • Arranging for the international shipment of collections items.
  • Assessing collections security requirements for a middle-to-large size museum.
  • None of the above.
11

Which one of the following best describes your experience with temporary (canned) exhibitions?

Answer to this question is required
  • I have managed all registration duties associated with accepting a temporary (canned) exhibition such as reviewing contracts, accepting crate delivery, scheduling couriers, overseeing uncrating and condition reporting, assembling complete hard copy and digital files, and ensuring all work is conducted in accordance with lender and/or exhibition requirements.
  • I have assisted another registrar in performing all of the registration duties associated with accepting a temporary exhibition.
  • I have participated in one or two of the registration duties associated with a temporary exhibition.
  • I have not participated in any registration duties associated with a temporary exhibition.
12

Which of the following tasks have you performed as a registrar for an exhibition curated in-house that did not travel? (Check all that apply)

Answer to this question is required
  • I have been the managing registrar for an in-house exhibition of accessioned collection objects.
  • I have been the managing registrar for an in-house exhibition of accessioned collection objects and domestic loans.
  • I have been the managing registrar for an in-house exhibition of accessioned collection objects and domestic and international loans.
  • I have assembled and distributed lender exhibition requirements and ensured the museum’s full compliance therewith.
  • I have scheduled couriers in accordance with exhibition needs.
  • I have assisted the managing registrar with tasks for an in-house exhibition.
  • I have overseen contract or staff art handlers during an installation.
  • None of the above.
13

Which of the following tasks have you have performed as a registrar managing multi-venue traveling exhibitions? (Check all that apply)

Answer to this question is required
  • I have negotiated incoming domestic loans for a traveling exhibition.
  • I have negotiated incoming international loans for a traveling exhibition.
  • I have applied for Immunity from Seizure.
  • I have overseen crating for a traveling exhibition, including seeking estimates and crate plans for the fabrication of new crates.
  • I have reviewed facility reports from prospective venues.
  • I have negotiated the terms of an exhibitions contract.
  • I have distributed exhibition requirements to venues and, through conversation with their staff, ensured their compliance therewith.
  • I have arranged for the shipment of a traveling exhibition to domestic venue(s).
  • I have arranged for the shipment of a traveling exhibition to international venue(s).
  • None of the above.
14

Which of the following best characterizes your previous experience working with accessioned collections in a museum or gallery environment?

Answer to this question is required
  • I have one year or more experience working in a registration or collections management department in a museum or gallery.
  • I have 6-12 months experience working in a registration or collections management department in a museum or gallery.
  • I have completed graduate level work with a focus on registration or collections management and have experience interning in the field.
  • I have no experience working in a registration or collections management department in a museum or gallery.

Grade: All Grades

Due to the high volume of applications received for Smithsonian vacancies, we are unable to confirm receipt of online application packages including faxed documentation and may not be able to respond to your inquiry on the status of your application. After you complete the online application process, you will receive an automated email message as proof of receipt of application. You may view the status of any faxed supporting documentation by following the steps in the "How to Apply" section of the announcement. We appreciate your patience, as the staffing process to identify highly qualified candidates may take up to four weeks or more to complete. After the announcement closes and application reviews are done, you may be contacted by the hiring office if further evaluation or interviews are required. You will receive an e-mail notification on the final status of the vacancy.
1 Select the response that best reflects how you learned about this position. Answer to this question is required
  • Individual referral (friend, relative, Smithsonian employee, school counselor, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Job fair or informational session
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  • Social networking site (Facebook, Twitter, YouTube, or other)
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  • Other online source (USAJobs, Smithsonian website, Internet employment search)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Community or professional organization
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  • Mass media (magazine, newspaper, radio, television, poster, telephone job hot line)
    1.1 Please indicate the source. Maximum length of 250 characters.