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Grade: 11

1 Choose the one response that best describes your education and/or experience as it pertains to requirements of the position. Answer to this question is required
  • I have completed 3 full academic years of progressively higher level graduate education leading to Ph.D. degree or Ph.D. or equivalent doctoral degree.
  • I have 1 year of specialized experience at or least equivalent to Grade 09 in the Federal service.
  • I possess a combination of graduate level education as described in "1." above, and appropriate specialized experience as described in "2." above that together meet the qualification requirements for this position.
  • I do not meet any of the requirements as described above.
2 This series has a basic education requirement that must be met by all applicants. Which of the following best describes how you meet that requirement? Answer to this question is required
  • I have completed a course of study leading to a bachelor's degree (or higher) with a major in archival science or bachelor's degree (or higher) with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.
  • I have a combination of education and experience that includes at least 30 semester hours of courses as shown above, plus appropriate experience or additional education.
  • I do not meet the basic education requirement as described above.
3

Which of the following best reflects your experience in the appraisal, arrangement, description, and cataloging of materials in archival collections?

Answer to this question is required
  • I have processed archival materials as a regular part of my job, independently and usually without review by a supervisor or senior employee.
  • I have processed archival materials under close supervision by a supervisor, manager, or senior employee to ensure compliance with established correct procedures.
  • I have processed archival materials as part of an internship, fellowship, or volunteer position, but have not performed this task in a full-time permanent position.
  • I have completed formal education or training in processing archival collections, but have not yet performed this task on the job.
  • I have not done any of the above.
4 Which of the following best describes your experience, education or training as it relates to archival theory, techniques, and practices? Answer to this question is required
  • I have expert experience and education in archival processing and description, preservation techniques, and reference services.
  • I have some experience and education in archival processing and description, preservation techniques, and reference services.
  • I have training in archival processing, preservation techniques, and reference services but little or no hands-on experience.
  • I have not had experience or training in performing this task.
5 Which of the following archives-related activities have you done as a part of your job? (Check all that apply) Answer to this question is required
  • I have appraised archival materials for their research or monetary value and to determine their preservation needs
  • I have advised senior staff in the suitability of a potential acquisition of an archival collection
  • I have arranged, described, cataloged, and housed archival collections.
  • I have prepared archival materials for scanning
  • I have created finding aids for archival collections that were not encoded
  • I have created finding aids for archival collections according to national best practices and standards including EAD (Encoded Archival Description) and DACS (Describing Archives: A Content Standard).
  • I have not done any of the above
6 Which of the following best describes your education and/or experience in performing archive preservation activities (e.g., climate monitoring, foldering, re-boxing or re-housing)? Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have had education or training in performing the task, but have not yet performed it on the job.
  • I have performed this task on the job, with close supervision.
  • I have performed this task as a regular part of a job, independently, and usually without review by a supervisor or senior employee.
  • I have been asked by my supervisor to train or oversee others in the performance of this task on a regular and recurring basis because of my thorough knowledge of this task.
7 Do you have experience/education in processing of medium-to-large (10 or more linear feet) collections, preservation, and descriptive work including EAD (Encoded Archival Description) and DACS (Describing Archives: A Content Standard)? Answer to this question is required
  • Yes
  • No
8 Choose the statement that best describes your experience, education, or training in the use of digital scanning hardware and software systems. Answer to this question is required
  • I have education and training in the use of digital scanning hardware and software systems.
  • I have independently used digital scanning hardware and software on a daily basis.
  • I have followed guidance of supervisors in the use of digital scanning hardware and software systems.
  • I have supervised others in the use of digital scanning hardware and software systems.
  • I have no experience using digital scanning hardware and software.
9 Which of the following best reflects your knowledge of archival description standards and cataloging tools and techniques including database systems, Machine Readable Cataloging (MARC) format, DACS, Encoded Archival Description, Library of Congress subject headings, SIRIS (Smithsonian Institution Research Information System), etc? Answer to this question is required
  • I have performed this task as a regular part of a job, independently, and usually without review by a supervisor or senior employee.
  • I have performed this task on the job, with close supervision.
  • I have had education or training in performing the task, but have not yet performed it on the job.
  • I have not had education, training or experience in performing this task.
10 Which of the following automated systems have you used to create EAD finding aids? (Check all that apply) Answer to this question is required
  • Archivists’ Toolkit.
  • Archives Space.
  • Archon.
  • Collections management system or database created in-house.
  • Spreadsheets.
  • None of the above.
11 Which of the following archival reference tasks do you have experience performing? (Check all that apply) Answer to this question is required
  • I have assisted visiting researchers and staff using archival collections in a public reference room.
  • I have processed patrons? reference requests for copies of materials from an archival collection.
  • I have prepared correspondence to patrons regarding the archival collections.
  • None of the above
12 Which of the following statements best describes your experience with providing reference service to patrons of photographic archives? Answer to this question is required
  • I have supervised staff members in providing reference services for photographic archives to museum staff and outside researchers, including remote access users and monitoring visitors to the archives.
  • I have provided reference services in a photographic archives and assisted researchers with inquiries regarding photographic archives collections.
  • I have processed research requests for information regarding photographic archives or museum holdings.
  • I have no experience with reference services in an archives or museum.
13 Which of the following best describes your experience in managing archival collections and applying policies and procedures relative to development, establishment, administration, and long-range planning for the expansion, improvement, use, security, and stewardship of collections of historic significance? Answer to this question is required
  • I have 6 years or more experience in creating and applying policies and procedures to provide for the care and maintenance of an archival collection as a regular part of my job.
  • I have experience in managing day-to-day activities in an archives.
  • I have provided for the care and maintenance of collections throughout a large museum or educational institution.
  • I have completed college level courses and focused on the collections management practices of archives/museums/cultural institutions.
  • None of the above
14 Which of the following best describes your experience interpreting laws, rules and regulations regarding retention, shipment, acquisition, and de-accessioning of collection items? Answer to this question is required
  • I have no education, training or experience interpreting laws, rules and regulations regarding retention, shipment, acquisition, and de-accessioning of collection items.
  • I have education or training interpreting laws, rules and regulations regarding retention, shipment, acquisition, and de-accessioning of collection items.
  • I have interpreted laws, rules and regulations regarding retention, shipment, acquisition, and de-accessioning of collection items on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with established procedures.
  • I have interpreted laws, rules and regulations regarding retention, shipment, acquisition, and de-accessioning of collection items as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • I have interpreted laws, rules and regulations regarding retention, shipment, acquisition, and de-accessioning of collection items as a central or major part of my work. I have performed it myself routinely, I have trained others in performance of this task, and/or others have consulted me as an expert for assistance.
15 Which of the following demonstrates your ability to process collection acquisitions and de-accessions? Answer to this question is required
  • I have not had experience, education or training processing collection acquisitions and de-accessions.
  • I have completed formal education or training processing collection acquisitions and de-accessions, but have notyet performed this task on the job.
  • I have processed collection acquisitions and de-accessions on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with established procedures.
  • I have processed collection acquisitions and de-accessions as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • Processing collection acquisitions and de-accessions has been a central or major part of my work. I have performed it myself routinely, and I have trained others in the performance of this task, and/or others have consulted me as an expert for assistance in performing this task.
16 Which of the following statements best describes your experience with processing archival and photographic collections including accessioning, arrangement and description, preservation and digitization? Answer to this question is required
  • I have supervised staff members in the processing of archival and photographic collections including accessioning, arrangement and description, preservation, digitization and maintaining associated documentation.
  • I have processed archival and photographic collections including accessioning, arrangement and description, preservation, digitization and maintaining associated documentation.
  • I have experience processing archival or photographic collections in an archives or museum.
  • I have not worked with archival or photographic collections.

Grade: All Grades

Due to the high volume of applications received for Smithsonian vacancies, we are unable to confirm receipt of online application packages including faxed documentation and may not be able to respond to your inquiry on the status of your application. After you complete the online application process, you will receive an automated email message as proof of receipt of application. You may view the status of any faxed supporting documentation by following the steps in the "How to Apply" section of the announcement. We appreciate your patience, as the staffing process to identify highly qualified candidates may take up to four weeks or more to complete. After the announcement closes and application reviews are done, you may be contacted by the hiring office if further evaluation or interviews are required. You will receive an e-mail notification on the final status of the vacancy.
1 Select the response that best reflects how you learned about this position. Answer to this question is required
  • Individual referral (friend, relative, Smithsonian employee, school counselor, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Job fair or informational session
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Social networking site (Facebook, Twitter, YouTube, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Other online source (USAJobs, Smithsonian website, Internet employment search)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Community or professional organization
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Mass media (magazine, newspaper, radio, television, poster, telephone job hot line)
    1.1 Please indicate the source. Maximum length of 250 characters.
2 Choose the one statement that best describes your experience/education as it relates to this position. Answer to this question is required
  • I have one year of specialized experience equivalent to at least the GS-9 level in the Federal service or comparable pay band system related to the work of this position. This specialized experience is defined as experience managing an archive in a museum or other cultural organization to include identification of potential acquisitions of new materials, care and preservation, and providing access to scholars and the general public.
  • I have qualifying education as described in the vacancy announcement.
  • I have a qualifying combination of experience and education as described in the vacancy announcement.
  • I do not have the experience or education described above.
3

Do you have skill in arranging, describing, cataloging and housing archival collections including manuscripts and photographs, and creating finding aids using (DACS: Describing Archives, A Content Standard), electronic formats and schemas (EAD: Encoded Archival Description), and automated systems (ArchivesSpace, Archivists’ Toolkit and/or Archon)?

Answer to this question is required
  • Yes
  • No