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Vacancy Details

Grade: 09

1 Choose the one statement that best describes your education, experience or combination of education and experience as related to the basic qualification requirements for this position (Be prepared to submit a transcript on request for proof of education): Answer to this question is required
  • I have successfully completed the requirements for a master's or equivalent degree in or directly related to the duties of this position.
  • I have successfully completed two full years of progressively higher level graduate education leading to a master's or equivalent graduate degree in or directly related to the duties of the position.
  • I have an LL.B. or J.D., in or related to the position.
  • I have 1 year of specialized experience at or at least equivalent to the Grade 7 level in the Federal service which is in or related to the work of this position that provided the specific knowledge, skills and abilities to perform successfully the duties of this position.
  • I have a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meet the qualification requirements for this position.
  • I do NOT meet the requirements as described.
2 Choose the one statement that best describes your experience/education as it relates to this position. Answer to this question is required
  • I have one year of specialized experience equivalent to at least the GS-7 level in the Federal service or comparable pay band system related to the work of this position. This specialized experience is defined as experience performing general administrative duties such as managing property and travel, formulating, justifying, and executing budgets; keeping financial data up-to-date, analyzing financial data, preparing timely reports on the end-of-the-month budget, handling procurement and contractor matters, and assisting with personnel questions and actions.
    2.1 Please identify the position or positions on your resume that demonstrate this experience, and briefly state that experience. Maximum length of 250 characters.
  • I have qualifying education as described in the vacancy announcement.
  • I have a qualifying combination of experience and education as described in the vacancy announcement.
  • I do not have the experience or education described above.
3 Which of the following automated systems and processes have you used regularly used? (Check all that apply) Answer to this question is required
  • I have used automated data systems for scheduling, tracking and monitoring activities. (i.e., Outlook)
  • I have used automated database software. (i.e., Excel)
  • I have used desktop software packages to prepare documents and reports. (i.e., Word)
  • I have used a travel management and petty cash system. (i.e., Concur)
  • I have used a financial management system. (i.e., ERP)
  • I have used a property management database.
  • I have used a human resources management system. (i.e., HRMS, PeopleSoft)
  • I have not used the above software programs but have used other software programs.
  • None of the above.
4 What is your level of education and/or training with the automated systems and processes? (Check all that apply) Answer to this question is required
  • I have taken a basic course or had some formal training in Microsoft desktop software packages.
  • I have taken a course in a travel and/or petty cash management system (such as Concur) that covered processing of travel requests, invoices, and/or petty cash transactions.
  • I have taken a course in a timekeeping management system (such as WebTA) that covered timekeeping and tracking leave balances.
  • None of the above.
5 Which of the following financial management activities have you performed in support of your organization? (Check all that apply) Answer to this question is required
  • I have transferred funds between organizations and/or descriptive classes such as object classes and/or line items of the budget.
  • I have entered financial data into a financial management system.
  • I have set up new accounts in a financial management system.
  • I have maintained/updated computerized fiscal records for expense accounts or budgeted line items.
  • I have tracked and reported income and expenditures from one or more federal funds.
  • I have tracked and reported income and expenditures from one or more non-appropriated (Trust) funds.
  • I have accessed an automated financial system to review financial activity on unit operating accounts.
  • I have reconciled expenditure records or reports with authorized fund commitments.
  • I have reconciled the accounts in the financial management database.
  • I have monitored financial transactions to ensure the accuracy of data entry and identify issues and questions.
  • I have provided guidance on financial management policy and processes.
  • I have managed a cost-reimbursable project system with different funding sources and types of funds.
  • I have generated standard and one-time reports from the financial management system.
  • I have not performed any of the above functions.
6 What is your level of education and/or training with financial management automated systems and processes? (Check all that apply) Answer to this question is required
  • I have taken a basic course or had some formal training in Excel.
  • I have taken an intermediate course in Excel.
  • I have taken an advanced course in Excel.
  • I have taken a basic course in financial management.
  • I have taken a basic course or had some formal training in a financial management system (such as ERP).
  • I have taken an intermediate course in the use of a financial management system (such as ERP) that included reconciling accounts, tracking income and expenditures, and preparing standard reports.
  • I have taken an advanced course in the use of a financial management system (such as ERP) that included setting up accounts and preparing specialized reports.
  • I have not had any of the above education or training.
7 Which of the following reflects your experience in performing financial management/budgetary activities? (Check all that apply) Answer to this question is required
  • I have prepared an annual budget for an organization/office.
  • I have prepared fiscal year budget requisition packages for circulation and approval.
  • I have worked with management to prepare budgetary documents, narrative and statistical justifications, and supporting statements and exhibits.
  • I have evaluated budgetary and fiscal data for consistency with previous estimates, current level of program operations, and anticipated changes in mission, staffing, and/or funding levels.
  • I have provided guidance on obligations incurred, expenditures, and availability of funds.
  • I have prepared monthly and other budget reports.
  • I have managed and reported budget execution during fiscal year end closeout.
  • I have provided guidance on appropriation law and/or budget policy.
  • I have not performed any of the above functions.
8 What is your level of education and/or training with the budget automated systems and processes? (Check all that apply) Answer to this question is required
  • I have taken a basic course or had some training on the fundamentals of budget preparation.
  • I have taken a basic course or had some training on budget tracking and reconciliation.
  • I have taken an intermediate course or had some training on budget tracking and reconciliation.
  • I have taken a course or had some training on preparation of budget reports.
  • I have not performed any of the above functions.
9 Which of the following best describes your experience performing procurement activities? (Check all that apply) Answer to this question is required
  • I have knowledge of federal procurement regulations/procedures.
  • I have knowledge of Smithsonian procurement regulations/procedures.
  • I have researched product options, availability and pricing.
  • I have prepared bid/quote summaries.
  • I have obtained necessary documentation, certification, or approval in support of actions.
  • I have purchased or contracted for property, services, supplies, equipment, or other items.
  • I have prepared purchase orders and tracked invoices and work orders for contractor services for cost-reimbursable projects.
  • I have entered requisitions for office supplies, maintenance and equipment.
  • I have helped vendors enroll in the organization’s procurement system.
  • I do not have any experience as described in the choices above.
10 What is your level of education and/or training in procurement? (Check all that apply) Answer to this question is required
  • I have taken a basic course or had some training on federal procurement regulations/procedures.
  • I have taken a course or had some training on procurement systems.
  • I have taken a course or had some training on processing procurements and recording the transactions in a financial management system.
  • I have not taken any courses or had any training as described above.
11 Which reflects your experience in performing personnel activities? (Check all that apply) Answer to this question is required
  • I have knowledge of human resource management policy and regulations.
  • I have researched definitions of and proper procedures for personnel actions.
  • I have provided guidance on personnel actions.
  • I have initiated requests for personnel actions in an automated HR system such as ERP, PeopleSoft, or HRMS.
  • I have tracked requests for personnel actions.
  • I have coordinated or prepared personnel requests in accordance with recruitment and merit promotion procedures.
  • I have responded to routine HR inquiries from staff.
  • I have attended courses in human resources management and administration.
  • I do not have any experience as described in the choices above.
12 What is your level of education and/or training in human resource administration? (Check all that apply) Answer to this question is required
  • I have taken a basic course or had some training on human resource management policy and regulations.
  • I have taken a basic course or had some training on federal human resource management policy and regulations.
  • I have taken a basic course or had some training with automated HR systems.
  • I have not taken any courses or had any training as described above.

Grade: All Grades

Due to the high volume of applications received for Smithsonian vacancies, we are unable to confirm receipt of online application packages including faxed documentation and may not be able to respond to your inquiry on the status of your application. After you complete the online application process, you will receive an automated email message as proof of receipt of application. You may view the status of any faxed supporting documentation by following the steps in the "How to Apply" section of the announcement. We appreciate your patience, as the staffing process to identify highly qualified candidates may take up to four weeks or more to complete. After the announcement closes and application reviews are done, you may be contacted by the hiring office if further evaluation or interviews are required. You will receive an e-mail notification on the final status of the vacancy.
1 Select the response that best reflects how you learned about this position. Answer to this question is required
  • Individual referral (friend, relative, Smithsonian employee, school counselor, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Job fair or informational session
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Social networking site (Facebook, Twitter, YouTube, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Other online source (USAJobs, Smithsonian website, Internet employment search)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Community or professional organization
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Mass media (magazine, newspaper, radio, television, poster, telephone job hot line)
    1.1 Please indicate the source. Maximum length of 250 characters.