Skip to main content

Grade: 09

1 Choose the one statement that best describes your education, experience or combination of education and experience as related to the basic qualification requirements for this position (Be prepared to submit a transcript on request for proof of education): Answer to this question is required
  • I have successfully completed the requirements for a master's or equivalent degree in or directly related to the duties of this position.
  • I have successfully completed two full years of progressively higher level graduate education leading to a master's or equivalent graduate degree in or directly related to the duties of the position.
  • I have an LL.B. or J.D., in or related to the position.
  • I have 1 year of specialized experience at or at least equivalent to Grade 7 level in the Federal service which is in or directly related to the work of this position that provided the specific knowledge, skills and abilities to perform successfully the duties of this position. This experience could have been obtained in the public, private, or non-profit sectors.
  • I have a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meet the qualification requirements for this position.
  • I do NOT meet the requirements as described.
2 Choose the one statement that best describes your experience/education as it relates to this position. Answer to this question is required
  • I have one year of specialized experience equivalent to at least the GS-7 level in the Federal service or comparable pay band system related to the work of this position. For this position specialized experience is defined as work performed in a museum or gallery managing medium to large-sized exhibitions (from 50 to 200 objects) and their related loans; entering object and loan data into a collections management system (such as The Museum System [TMS], or FileMaker); and obtaining images for reproduction in exhibitions and their related publications, websites or publicity materials.
    2.1 Please identify the position or positions on your resume that demonstrate this experience, and briefly state that experience. Maximum length of 250 characters.
  • I have qualifying education as described in the vacancy announcement.
  • I have a qualifying combination of experience and education as described in the vacancy announcement.
  • I do not have the experience or education described above.
3

Do you have skill in managing museum projects to track, schedule and coordinate complex preparation work for exhibition-related objects, including fine art media and historical ephemera, performed in a museum or gallery?

Answer to this question is required
  • Yes
  • No
4 Which of the following tasks best reflects your experience with managing budgets? (Check one) Answer to this question is required
  • I have developed multi-year project budgets including for traveling exhibitions, collaborating with multiple departments to ensure all anticipated expenses are captured and projects remained within limits.
  • I assisted in the development of multi-year, project budgets, collaborating with multiple departments, and ensuring budgets remain on track..
  • I have monitored multiple project budgets to ensure all projects remained within limits.
  • I have monitored a project budget and expenses to ensure project remained within limits.
  • I have helped develop budgets based on prior expenditures for similar projects.
  • I have no experience in this area.
5 Have you created, monitored, or coordinated checklists, schedules, and workflow for exhibitions in a museum? (Check one) Answer to this question is required
  • Yes
  • No
6 Which of the following best reflects your knowledge of art exhibition planning and production? (Check one) Answer to this question is required
  • I have managed more than three exhibitions per year in a museum setting, interacting with internal and external colleagues; maintained and reviewed schedules, checklists, and budgets; and proposed or negotiated solutions to scheduling, exhibition preparations or budget and financial concerns.
  • I have coordinated more than one exhibition per year in a museum setting, interacting with multiple offices and external lenders; maintained and reviewed schedules, checklists, and budgets; and notified senior staff of potential problems, recommending resolutions.
  • I have coordinated one exhibition per year in a museum setting, interacting with multiple offices; compiling and distributing schedules, checklists, and budgets; and notifying senior staff of potential problems.
  • I have worked on exhibitions in a museum setting, monitoring timelines and budgets, interacting mostly with people in my own office.
  • I have assisted with work on exhibitions in a museum setting, interacting with people in my office and assisting with meeting office deadlines.
  • I do not have museum-based experience in exhibition planning and production.
7 In which of the following museum/academic/cultural environments have you performed non-volunteer work similar to the work of this position? (Check all that apply) Answer to this question is required
  • Art museum.
  • History museum (producing exhibitions of original artwork or artifacts).
  • Science or technology museum.
  • Other museum or cultural center producing exhibitions of original artwork or artifacts.
  • Art gallery or corporate art collection.
  • None of the above.
8 Which of the following exhibition-related registration responsibilities best describes your experience? (Check one) Answer to this question is required
  • I have managed up to three loan exhibitions per year in a museum, preparing loan documents; maintaining exhibition loan schedules and budgets; and, proposed or negotiated solutions to lender requirement conflicts with scheduling, installation or financial constraints.
  • I have managed up to three loan exhibitions per year in a museum, preparing loan documents; maintaining exhibition loan schedules and budgets; and, working with staff to coordinate lender requirements.
  • I have coordinated incoming loans in a museum setting, negotiating terms and conditions with lenders; interacting with multiple museum departments; and, notifying exhibition managers of potential problems or concerns.
  • I have performed registrarial duties within a museum setting, including preparing condition exams and reports, moving and packing artwork, and general care of the organization’s collections, interacting mostly with people in my own office.
  • I do not have experience in this area.
9 Which of the following exhibition-related loan responsibilities best describes your experience? Answer to this question is required
  • I have utilized existing loan forms and request letter templates to create loan request documents for exhibitions in a museum or gallery setting.
  • I have created and/or updated loan documents in accordance with current registrarial policies and practices.
  • I have been the primary liaison with exhibition lenders and negotiated loan terms with external lenders for incoming loans to a museum or gallery exhibition.
  • I have managed at least three exhibitions in a museum or gallery organization, prepared and tracked all loan documentation, and communicated loan conditions to appropriate museum staff for the proper care of loans to the exhibition.
  • I have managed at least three exhibitions per year in a museum or gallery organization, maintained all exhibition project records, upheld loan requirements, anticipated loan budgets, and prepared exhibition documents for traveling exhibitions including special conditions for lent works.
  • I have not done any of the above tasks.
10 Which of the following best describes your experience communicating in writing regarding a wide range of correspondence and documents relating to department projects, exhibitions and collections? Answer to this question is required
  • I have experience independently drafting emails, memorandums, notes and other correspondence documenting department projects, exhibitions and collections.
  • I have experience assisting others in drafting emails and other correspondence.
  • I have completed 4 years of academic studies in art or design history museum studies that included studies or a specialization in collections management where I was responsible for communicating in writing.
  • I have no experience researching and communicating in writing; however I am eager to learn.
11 Which of the following types of staff and/or contractors do you have experience with coordinating work in a museum setting or similar environment? (Check all that apply) Answer to this question is required
  • Curators and researchers.
  • Conservators.
  • Registrars and art handlers and/or object processing staff.
  • Publication and web site developers.
  • Public programmers or educators.
  • Designers and/or exhibition production staff.
  • Security personnel.
  • Marketing and special events staff.
  • Photographers, videographers, producers and/or copyright licensers.
  • Artists and/or artist's representatives, gallerists or estates.
  • None of the above.
12 Which of the following best describes your knowledge and experience with rights and reproductions policies as they pertain to works of art in a public collection or art museum? (Check all that apply) Answer to this question is required
  • I have managed the rights and reproductions function for works of art in a public collection or art museum.
  • I have work experience with applying policies of fair use and public domain as they pertain to works of art.
  • I have work experience researching copyright and/or personality rights for works of art in a public collection or art museum.
  • I have work experience in locating and communicating with rights holders and in the negotiation of image license and usage agreements.
  • I have not performed any of the above tasks.
13 Which of the following best describes your knowledge of and experience with copyright policies and standards for scholarly, commercial, and promotional use of images of artworks? (Check all that apply) Answer to this question is required
  • I have developed and implemented a code of best practices to improve access to a museum’s copyrighted assets, and yet protect the museum from liability.
  • I have knowledge of the evolving opinions and strategies regarding copyright as developed by professional associations and the legal community.
  • I have knowledge of the current permissions culture, existing copyright law, and the doctrine of fair use.
  • I have work experience providing guidance and instruction to staff regarding copyright policies and standards.
  • I have no knowledge or experience with copyright policies and standards and their application in the reproduction use of images of artwork.
14 Which of the following data management/organization tasks have you performed in an office environment? (Check all that apply) Answer to this question is required
  • I have entered tasks, dates, expenses or other information to an existing automated tracking system.
  • I have created, monitored, and updated electronic records which contain detailed information for programmatic projects.
  • I have monitored schedules, budgets or statuses of a project.
  • I have compiled and extracted information for internal reports.
  • I have reconciled records against other information sources.
  • I do not have experience in this area.
15 Which of the following computer software applications have you used as part of your job in the last two years? (Check all that apply) Answer to this question is required
  • Word processing software (e.g. MS Word, WordPerfect).
  • Spreadsheet software (e.g., MS Excel, Quattro Pro).
  • Database management software (e.g., MS SQL Server, MS Access, Paradox, dBase).
  • Project management software (e.g. MS Project, FastTrack).
  • Photo editing software (e.g. Adobe Illustrator, PhotoShop).
  • Museum Collections Information Systems (e.g. EMu, FileMaker, TMS).
  • I do not have experience with any common office software applications.
16 Do you have experience using a recent version of The Museum System by Gallery Systems (version TMS2012 or later) including creating and editing object, loan, constituent and/or exhibition records? (Check one) Answer to this question is required
  • Yes
  • No
17 Do you have a working knowledge of Microsoft Office applications and Adobe Acrobat Pro needed to edit and review exhibition materials? Answer to this question is required
  • Yes
  • No

Grade: All Grades

Due to the high volume of applications received for Smithsonian vacancies, we are unable to confirm receipt of online application packages including faxed documentation and may not be able to respond to your inquiry on the status of your application. After you complete the online application process, you will receive an automated email message as proof of receipt of application. You may view the status of any faxed supporting documentation by following the steps in the "How to Apply" section of the announcement. We appreciate your patience, as the staffing process to identify highly qualified candidates may take up to four weeks or more to complete. After the announcement closes and application reviews are done, you may be contacted by the hiring office if further evaluation or interviews are required. You will receive an e-mail notification on the final status of the vacancy.
1 Select the response that best reflects how you learned about this position. Answer to this question is required
  • Individual referral (friend, relative, Smithsonian employee, school counselor, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Job fair or informational session
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Social networking site (Facebook, Twitter, YouTube, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Other online source (USAJobs, Smithsonian website, Internet employment search)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Community or professional organization
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Mass media (magazine, newspaper, radio, television, poster, telephone job hot line)
    1.1 Please indicate the source. Maximum length of 250 characters.