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Grade: 11

1 Choose the one statement that best describes your education, experience or combination of education and experience as related to the basic qualification requirements for this position (Be prepared to submit a transcript on request for proof of education): Answer to this question is required
  • I have successfully completed the requirements for a Ph.D. or equivalent doctoral degree in a field that is directly related to the duties of this position.
  • I have successfully completed three full years of progressively higher level graduate education leading to a Ph.D., in a field that is directly related to the duties of this position.
  • I have an LL.M., related to the position.
  • I have 1 year of specialized experience at or at least equivalent to Grade 9 level in the Federal service which is in or directly related to the work of this position that provided the specific knowledge, skills and abilities to perform successfully the duties of this position. This experience could have been obtained in the public, private, or non-profit sectors.
  • I have a combination of graduate level education beyond the first 2 years of progressive graduate study and appropriate experience that together meet the qualification requirements for this position.
  • I do NOT meet the requirements as described.
2 Choose the one statement that best describes your experience/education as it relates to this position. Answer to this question is required
  • You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-9 level in the Federal service or comparable pay band system. For this position specialized experience is defined as: coordinating or managing special events (e.g., lunches, dinners, ceremonies, sponsored parties, etc.) for 100 to 1000 for a museum, educational or cultural institution; applying procurement methods to secure goods and services; setting up special events guidelines, procedures and/or protocols; and liaising with outside organizations and vendors.
    2.1 Identify the specific employment/volunteer work in your resume in which you describe your experience to support your answer to the previous questions: i.e. agency/company name, position title, and dates. "Refer to Resume" will not be acceptable Maximum length of 250 characters.
  • I have qualifying education as described in the vacancy announcement.
  • I have a qualifying combination of experience and education as described in the vacancy announcement.
  • I do not have the experience or education described above.
3 Which of the following best describes your experience in developing, planning, and implementing special events? Answer to this question is required
  • I have supervised and implemented large and complex special events simultaneously.
  • I have supervised and implemented small and non-complex special events simultaneously.
  • I have independently planned and implemented large and complex special events.
  • I have independently planned and implemented small and non-complex special events.
  • I do not have experience planning or implementing special events.
4 Which of the following best describes your experience with various components of special events? (Select all that apply) Answer to this question is required
  • I have arranged for building space.
  • I have arranged for maintenance.
  • I have arranged for catering.
  • I have arranged for security.
  • I have arranged for audio-visual needs.
  • I have arranged for horticulture.
  • I have arranged for signage.
  • I have arranged for travel.
  • I have arranged for lodging.
  • I have arranged for tents.
  • I have arranged for speakers or master of ceremonies.
  • I have arranged for entertainment.
  • I have developed and compiled guest lists.
  • I have designed, printed or distributed invitations.
  • I have tracked invites and acceptances.
  • I have prepared written follow-up acknowledgment letters.
  • I have not performed any of the above.
5 Which of the following best describes your experience researching requirements for special events? This includes securing locations, developing invitation lists, implementing event themes and programs, preparing itineraries and briefing materials, coordinating security, and supporting facilities. Answer to this question is required
  • I have not had experience, education, or training in performing this task.
  • I have completed formal education or training in performing this task, but have not yet performed this task on the job.
  • I have performed this task on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with established correct procedures.
  • I have performed this task as a regular part of the job (independently and usually without review by a supervisor or senior employee).
  • This task has been a central or major part of my work. I have performed it my routinely, and I have trained others in performance of this task, and/or others have consulted me as an expert for assistance in performing this task.
6 Which of the following describes the types of special events (e.g., luncheons, receptions, dinners, exhibition openings, board meetings) you have been responsible for developing? (Check all that apply) Answer to this question is required
  • I have been responsible for developing small lunches and dinners for up to 50 guests with higher-level management official or organizational director.
  • I have been responsible for developing seated dinners and receptions for up to 300 guests with speaking programs featuring organizational director(s), donors, and keynote speakers.
  • I have been responsible for developing seated dinners and receptions for 300-1000 guests with speaking programs featuring organizational director(s), donors, and keynote speakers.
  • I have been responsible for developing seated dinners and receptions for 1000-2000 guests with speaking programs featuring organizational director(s), donors, and keynote speakers.
  • I have been responsible for developing seated dinners and receptions for up to 2000 or more guests with speaking programs featuring organizational director(s), donors, and keynote speakers.
  • I have been responsible for developing one day or multi-day meetings with high-level donors.
  • I have been responsible for developing exhibition opening receptions, large scale galas which include high-level administration and members of congress.
  • I have worked as a member of a team whose responsibility was to develop special events but have not performed this task independently.
  • I do not have experience performing this task.
7 Which of the following best describes your ability to complete bidding, procurement and contracts for catering, AV, floral, and equipment rental services in relation to special events? Answer to this question is required
  • I do not have experience, education or training in completing bidding, procurement and contracts for services.
  • I have received training in completing bidding, procurement and contracts for services related to special events but have not performed this task on the job.
  • I have completed bidding, procurement and contracts for services related to special events on the job, under close supervision by a supervisor, manager or senior employee to ensure compliance.
  • I have completed bidding, procurement and contracts for services related to special events independently, as a regular part of my job and usually without review by a supervisor or senior employee.
  • I have planned, scheduled and implemented special events routinely, as a central or major part of my work. I have trained others in performance of this task, and/or others have consulted me as an expert for assistance in performing this task.
8 Which of the following describes your experience performing financial management/budgetary activities? (Check all that apply) Answer to this question is required
  • I have prepared fiscal year budget requisition packages for circulation and approval.
  • I have monitored expenditures of the office, etc.
  • I have compiled statistics for budget formulation and execution.
  • I have accessed an automated financial system to review financial activity on unit operating accounts.
  • I have maintained/updated computerized fiscal records for expense accounts or budgeted line items.
  • I have provided monthly financial reports to reflect current status of funds authorized, obligated, expended and balance remaining.
  • I have tracked and reported income and expenditures from one or more federal funds.
  • I have tracked and reported income and expenditures from one or more non-appropriated (e.g., Trust) funds.
  • I have participated in the preparation of budget for an organization/office.
  • I have ensured budget/management plan documents meet requirements for format and completeness.
  • I have not performed any of the above tasks.
9 Which of the following best describes your experience in leading or supervising a special events team? Answer to this question is required
  • I have no experience supervising or leading teams a team of special events employees to accomplish goals.
  • I have coordinated the work of others in special events, but have not been assigned formal leadership responsibilities.
  • I have served as a team leader over a group of special events employees to complete projects and/ or daily tasks.
  • I have led special events teams that required solving complex problems collectively, motivate others, and resolved controversial issues.
  • I have held a supervisory position in special events with responsibility for setting priorities, mentoring, training, and the development of subordinates or others.
10 Which of the following best describes your education, training, or experience in negotiating terms or conditions with clients or sponsors? Answer to this question is required
  • I have not had experience, education or training in performing this task.
  • I have completed formal education or training in performing this task, but have not yet performed this task on the job.
  • I have performed this task on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with established correct procedures.
  • I have performed this task as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task, and (or) others have consulted me as an expert for assistance in performing this task.
11 Which of the following best describes your experience in strategic planning for potential special event co-sponsors and meeting corporate representatives? Answer to this question is required
  • I have strategized and identified potential co-sponsors, and I have also initiated contact and meetings with corporate representatives to present availability and features of facilities.
  • I have presented a strategy for potential co-sponsors to supervisors, and I have also met with corporate representatives to present availability and features of facilities.
  • I have met with corporate representatives to present availability and features of facilities.
  • I have not strategized or met with corporate representatives on the availability and features of facilities.
12 Which of the following best describes your education, training, or experience in communicating policies and donation rates for the outside use of facilities? Answer to this question is required
  • I have not had experience, education or training in performing this task.
  • I have completed formal education or training in performing this task, but have not yet performed this task on the job.
  • I have performed this task on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with established correct procedures.
  • I have performed this task as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task, and (or) others have consulted me as an expert for assistance in performing this task.
13 Which of the following describes your experience managing special events and programs used to cultivate and steward high wealth donors and prospects? (Check all that apply) Answer to this question is required
  • I have been a member of a team responsible in planning and implementing donor cultivation events and services.
  • I have led the conceptualization, planning and implementation of donor cultivation events and programs.
  • I have helped implement special events.
  • I have managed the conception, development, and implementation of special events and programs for purposes other than donor cultivation.
  • I have been a member of a team responsible for the conceptualization, development, and implementation of special events and programs for purposes other than donor cultivation.
  • I have not performed any of the above.
14 Which of the following describes your experience identifying potential co-sponsors or contributors? (Check all that apply) Answer to this question is required
  • I have been responsible for identifying and initiating contact with potential co-sponsors or contributors who would contribute up to $9,000.
  • I have been responsible for identifying and initiating contact with potential co-sponsors or contributors who would contribute $9,000 to $25,000.
  • I have been responsible for identifying and initiating contact with potential co-sponsors or contributors who would contribute $25,000 to $35,000.
  • I have been responsible for identifying and initiating contact with potential co-sponsors or contributors who would contribute $35,000 or more.
  • I have been part of a team that identified and initiated contact with potential co-sponsors or contributors who would contribute up to $9,000, but I have not performed this task independently.
  • I have been part of a team that identified and initiated contact with potential co-sponsors or contributors who would contribute $9,000 to $25,000, but I have not performed this task independently.
  • I have been part of a team that identified and initiated contact with potential co-sponsors or contributors who would contribute $25,000 to $35,000, but I have not performed this task independently.
  • I have been part of a team that identified and initiated contact with potential co-sponsors or contributors who would contribute $35,000 or more, but I have not performed this task independently.
  • I do not have experience performing this task.
15 Which of the following best describes your experience in protocol dealings with the U.S. Government and foreign nations? Answer to this question is required
  • I have independently managed special events that involved protocol dealings with U.S. Government officials and foreign dignitaries.
  • I have independently managed special events that involved U.S. Government officials and foreign dignitaries.
  • I have independently managed special events that involved either U.S. Government officials or foreign dignitaries.
  • I do not have experience with U.S. Government officials or foreign dignitaries.
16 Which of the following describes the types of special events (i.e., luncheons, receptions, dinners, exhibition openings, board meetings) you have been responsible for developing, managing and implementing through completion of the event? (Check all that apply) Answer to this question is required
  • I have been responsible for developing, implementing and closure of small lunches and dinners for up to 50 guests with higher-level management officials or organizational directors.
  • I have been responsible for developing, implementing and closure of seated dinners and receptions for up to 100 guests with speaking programs featuring organizational directors, donors, and keynote speakers.
  • I have been responsible for developing, implementing and closure of one day or multi-day meetings with high-level donors.
  • I have been responsible for developing, implementing and closure of exhibition opening receptions and large scale galas which include high-level administration and members of congress.
  • I have worked as a member of a team whose responsibility was to develop, implement and/or closing special events but have not performed this task independently.
  • I do not have experience performing this task.
17 Which of the following best describes your ability to collaborate with other departments, individual staff, and outside organizations to plan and implement special events? Answer to this question is required
  • I do not have experience, education or training in collaborating with other entities to plan and implement special events.
  • I have received training in collaborating with other entities to plan and implement special events, but not yet performed this task on the job.
  • I have collaborated with other entities to plan and implement special events on the job (under close supervision) by a supervisor, manager or senior employee to ensure compliance with established procedures.
  • I have collaborated with other entities to plan and implement special events independently (as a regular part of the job) and usually without review by a supervisor or senior employee.
  • I have collaborated with other entities to plan and implement special events routinely (as a central or major part of my work). I have trained others in performance of this task, and/or others have consulted me as an expert for assistance in performing this task.
18 Which of the following best describes your experience developing and implementing special events strategies that include identifying potential sponsors, proposal writing, leadership and database management to support special events initiatives? Answer to this question is required
  • I have experience identifying appropriate sponsor targets and then generating gifts from foundations, corporations and the private sector including the ability to write proposals and effectively communicate needs verbally to sponsor sources as well as to manage sponsors and gifts. I have managed over $500,000 a year in gift revenue.
  • I have experience identifying appropriate sponsor targets and then generating gifts from two of three sources (foundations, corporations or the private sector) including the ability to write proposals and effectively communicate needs verbally to sponsor sources as well as to manage sponsors and gifts. I have managed $300,000 a year in gift revenue.
  • I have experience generating gifts from one of three sources (foundations, corporations, private sector) including the ability to write proposals and effectively communicate needs verbally. I have managed up to $150,000 a year in gift revenue.
  • I have no experience developing and implementing gift strategies that include identifying sponsors, proposal writing, leadership and database management to support complex conservation-related initiatives.
19 Which of the following best describes your experience communicating in writing to people with varying technical and business backgrounds in order to convey information clearly and concisely for the purpose of effectively negotiating agreements, settlements, solutions or consensus and/or defending complex concepts, objectives, and plans in special events? Answer to this question is required
  • I have communicated in writing in the area of special events to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans, on the job under close supervision by a supervisor or senior employee.
  • I have not had experience, education or training in written communication in the area of special events to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans.
  • I have communicated in writing in the area of special events to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans, as a central or major part of my work and/or I have trained others in performance of this task, and/or I am normally consulted as an expert for assistance in performing this task.
  • I have had education or training in written communicate in the area of special events to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans, but have not yet performed this task on the job.
  • I have communicated in writing in the area of special events to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans, as a regular part of the job, independently and usually without review by a supervisor or senior employee.
20 Which of the following statements best describe your ability to communicate orally in special events? (Check all that apply) Answer to this question is required
  • I have conducted interviews with supervisors and managers to obtain information about organizational missions, functions, and work procedures in special events.
  • I have conducted briefings, special events, etc. to generate support for a special events program.
  • I have participated in briefings, special events, etc. to generate support for a special events program.
  • I have conducted briefings, special events for donors, contributors, and/or foundations to generate gifts in special events.
  • I have participated in briefings, special events for donors, contributors, and/or foundations to generate gifts.
  • I have prepared and exchanged information to management in special events that was fairly demanding.
  • I have prepared and exchanged information in special events that was routine in nature.
  • I have communicated with a variety of individuals which may involve explanation of involved procedures in special events.
  • I have NOT performed any of the tasks above.
21 Which of the following best describes your experience communicating orally to varying technical and business backgrounds in order to convey information clearly and concisely to effectively negotiate agreement, settlement, solution or consensus, and defend complex concepts, objectives, and plans in special events? Answer to this question is required
  • I have had education or training in communicating orally to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans, but have not yet performed this task on the job in special events.
  • I have communicated orally to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans, as a central or major part of my work in special events and/or I have trained others in performance of this task, and/or I am normally consulted as an expert for assistance in performing this task.
  • I have communicated orally to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans, on the job in special events under close supervision by a supervisor or senior employee.
  • I have not had experience, education or training in communicating orally to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans.
  • I have communicated orally to convey information clearly and concisely to negotiate agreement, settlement, solution or consensus, and defend concepts, objectives, and plans, as a regular part of the job, independently and usually without review by a supervisor or senior employee.
22 Which of the following describes your experience providing interpersonal communication in support of an organization? (Check all that apply) Answer to this question is required
  • I have promoted and maintained good working relationships with key individuals or groups (e.g., government agencies, organizations, universities).
  • I have initiated and maintained contact with individuals outside the organization (e.g., government agencies, organizations, universities).
  • I have explained technical or other complex information to a wide variety of individuals (e.g., government agencies, organizations, universities).
  • I have persuaded others to accept findings, recommendations, changes or alternative viewpoints (e.g., government agencies, organizations, universities).
  • I have expressed information to individuals or groups effectively, taking into account the audience and nature of the information (e.g., government agencies, organizations, universities).
  • I have exchanged information and discussed issues and options available with program managers
  • I have participated in and represented the organization at briefings, meetings or conferences
  • None of the above.

Grade: All Grades

Due to the high volume of applications received for Smithsonian vacancies, we are unable to confirm receipt of online application packages including faxed documentation and may not be able to respond to your inquiry on the status of your application. After you complete the online application process, you will receive an automated email message as proof of receipt of application. You may view the status of any faxed supporting documentation by following the steps in the "How to Apply" section of the announcement. We appreciate your patience, as the staffing process to identify highly qualified candidates may take up to four weeks or more to complete. After the announcement closes and application reviews are done, you may be contacted by the hiring office if further evaluation or interviews are required. You will receive an e-mail notification on the final status of the vacancy.
1 Select the response that best reflects how you learned about this position. Answer to this question is required
  • Individual referral (friend, relative, Smithsonian employee, school counselor, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Job fair or informational session
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Social networking site (Facebook, Twitter, YouTube, or other)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Other online source (USAJobs, Smithsonian website, Internet employment search)
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Community or professional organization
    1.1 Please indicate the source. Maximum length of 250 characters.
  • Mass media (magazine, newspaper, radio, television, poster, telephone job hot line)
    1.1 Please indicate the source. Maximum length of 250 characters.