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Vacancy Details


Announcement Number:
Hiring Agency:
Position Title:
Special Events Coordinator
Open Period:
02/07/2018 - 02/17/2018


This vacancy is limited to a certain number of applicants and may close before the close date listed here if that limit is reached.
IS - 1001 11
USD $63,722 - USD $82,840
Promotion Potential:
Duty Location(s):
Washington DC, DC, US
For More Info:
Yvonne Humphries


Who May Apply/Clarification From the Agency:
This position is open to all U.S. Citizens or U.S. Nationals.
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Appointment Type Details:
This is not a Federal position, but has similar requirements and benefits.
Marketing Statement:
The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

This position is located in the Smithsonian’s National Museum of African American History and Culture (NMAAHC). The National Museum of African American History and Culture is the largest national museum for the study and exhibition of African American history and culture. Its primary purposes are to acquire, maintain and preserve objects which document social, cultural, political, military, technological and scientific developments in the United States related to the African American experience; to conduct scholarly research designed to make significant contributions to the body of knowledge in the field of African American history, to publish findings for both scholarly and general audiences; and to interpret historical developments through public exhibits and programs as well as digital content. 

ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either:  (A) The closing date listed above or (B) The date that 200 applications are received; whichever occurs first.  If the announcement closes on the date that 200 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 200.
We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes.  We will not consider applications which are late due to the announcement closing once the above number of applications is reached.
Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Occasional Travel

Occasional travel may be required locally and/or nationally.


The incumbent is responsible for planning and coordinating special events held at the National Museum of African American History and Culture (NMAAHC).  Duties include:

  • coordinating and implementing the special events program;
  • organizing small, medium and/or large sized events in Washington, DC and locations around the country;
  • overseeing budget and budget processes for special events;
  • directing and coordinating the activities of vendors and support units engaged in special events functions;
  • advising key management officials on matters of protocol relating to NMAAHC special events frequently involving high-ranking U.S. and foreign dignitaries; and
  • participating in the development and execution plans for existing and future activities for the museum.

Qualifications and Evaluations

Qualification requirements must be met within 30 days of the job announcement closing date.
Key Requirements:
  • Pass Pre-employment Background Investigation
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.
  • Education Requirements:
    Your application will be evaluated first for the basic qualifications described above.  The applications that meet the basic qualifications will be evaluated further against the following criteria:
    1. Skill in planning, coordinating and executing a wide range of events for a wide range of internal and external organizations and people.
    2. Ability to identify potential special event co-sponsors and convey event principles and policies to corporate executives, public relations firms, and other special event related businesses.
    3. Skill in organizational structure of and protocol for dealing with U.S. Government officials, foreign nations, corporate sponsors and private enterprises.
    4. Skill in written communication in order to establish protocol, policies and procedures, contracts and correspondence.
    5. Skill in oral communication with high level officials both internal and external to the organization.
    Important Note:
    Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

    Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
    Specialized experience:  You qualify for this position if you possess one year of specialized experience equivalent to at least the Grade 09 level in the Federal service or comparable pay band system. For this position specialized experience is defined as: coordinating or managing special events (e.g., lunches, dinners, ceremonies, sponsored parties, etc.) for 100 to 1000 for a museum, educational or cultural institution; applying procurement methods to secure goods and services; setting up special events guidelines, procedures and/or protocols; and liaising with outside organizations and vendors. 

    Or Education:  Three full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree related to this position may be substituted to meet the experience requirements.

    Or a Combination: Education and experience, in part, totaling 100% may be combined to meet the basic qualifications.

    Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.  Be sure to note the number of paid or unpaid hours worked each week.

    Benefits and Other Info

    The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, commuter benefits, health/life insurance, and accidental insurance.

    Please see Benefits at for a complete description.
    Other Information:
    Flexible Spending Accounts -
    Health Insurance -
    Leave -
    Life Insurance -
    Long Term Care Insurance -
    Retirement Program -

    How to Apply

    How to Apply:
    Click on the "Apply Online" button on the upper right side of the page. Please Note:
    • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
    • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
    • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
    • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
    Required Documents:
    Your application package should include the following documents:
    • Detailed resume created in the USAJOBS Resume Builder.
    • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify.  If selected for the position, you must provide an official transcript before appointment.
    • Proof of U.S. accreditation for foreign study, if applicable.
    Next Steps:
    At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed.

    Additional Information:
    • Tips on applying for Smithsonian jobs are available at
    • The Smithsonian does not pay relocation expenses.
    • The Smithsonian embraces diversity and equal employment opportunity (