Skip to main content

Vacancy Details


Announcement Number:
Hiring Agency:
Position Title:
Archivist (Latino History & Culture)
Open Period:
03/30/2018 - 04/20/2018


GS - 1420 11
USD $68,036 - USD $88,450
Work Schedule:
Full-time - Full-Time, Permanent
Promotion Potential:
Duty Location(s):
FEW Vacancies in

Washington DC, DC, US
Telework Eligible:
For More Info:
Regina Anderson


Who May Apply/Clarification From the Agency:
This position is open to all U.S. Citizens or U.S. Nationals (including Veterans recruitment). Excepted Service employees may also apply to this announcement.

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Appointment Type Details:
Marketing Statement:
The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."
This position is located in the Archives Center, National Museum of American History (NMAH), Smithsonian Institution (SI). The incumbent is responsible for documenting, preserving and providing access to Latina/Latino material culture and related items in historical context. The incumbent will collaborate with Latina/Latino communities, working with the Archives Center, NMAH staff and the Smithsonian Latino Center. 
Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Not Required


  • Develops contacts, projects and partnerships with NMAH curators, the Smithsonian Latino Center and Latina/Latino communities to document, preserve and provide access to Latina/Latino material culture and related items in historical context.
  • Explores new and innovative approaches to archival functions, including enhanced use of technology and sharing expertise and authority, to support outreach and collaboration.
  • Applies knowledge of basic archival principles, methods, procedures and historical research using subject content matter and interrelationships to appraise, access, arrange and describe records and historic documents in all media.
  • Works with the Assistant Director of Collections and Archives to ensure proper care and preservation of the collection and to promote use of the collection by scholars and the public.
  • Assists in the development and use of digital preservation and electronic records management tools, guidance, and training to collect, manage, preserve, and provide access to digitized and born digital content.
  • Works in collaboration with internal and external partners to develop and support projects through writing grant proposals and managing funded projects.

Qualifications and Evaluations

Qualification requirements must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at
Key Requirements:
  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.
  • Education Requirements:
    1. Proof of Education must be submitted via copies of unofficial/official transcripts.
    2. You must meet the Selective Factor requirement in order to be considered qualified.
    3. You must meet the Specialized Experience Statement requirement in order to be considered.
    You may only substitute the education requiement for the specialized experience requirement (if the degree is related to this position) but not for the selective factor. 
    Your resume will be used to evaluate your experience, education, and/or training that address the competencies below:
    1. Knowledge of collections records, archival materials, fundamental principles and theoretical concepts of professional archival work and historical research techniques related to the history and culture of the Latino/a community.
    2. Skill in applying archival principles and procedures to manage archival functions related to the retention, disposition, organization, preservation, maintenance, inventory and development of archival collections.
    3. Ability to appraise, assess, and preserve archival records and collections, as well as special formats and media found within collections.
    4. Knowledge of digital preservation practices and electronic records management and access technologies.
    5. Ability to work collaboratively on projects and teams with internal and external partners.
    Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria: Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above. Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above. Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree. This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.

    Important Note: The review of your resume will determine your final rating and should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
    Basic Education Requirements:

    A. Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.


    B. Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education.

    In addition to Basic Requirements above, you must possess the following:

    Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-9 level in the Federal Service or comparable pay band system. 

    For this position specialized experience is defined as experience collaborating with Latino/a communities on topics of Latino/a history and culture in the United States and the Americas; applying archival standards and methodology to all activities which comprise of archival collections processing, storage, preservation, conservation, disaster planning, and records management; caring for and handling archival materials such as records, images, recordings, oral histories, personal papers and other record types on a wide range of physical media, as well as born digital and digitized content.

    In addition to meeting the above requirements, you must also possess AND meet the selective factor requirements listed below:
    • Experience researching and collecting Latino material culture and related items in historical context.  This experience is demonstrated through products of research such as articles, teaching, lectures, oral histories, archival holdings, ephemera, museum collections, exhibitions, and/or public programming specifically in Latino history and culture.
    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

    Or Education: Three full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree related to the position may be substituted to meet the experience requirements.

    Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

    Benefits and Other Info

    The Smithsonian offers a comprehensive benefits package that
    includes, in part, vacation and sick leave, holidays, health/life
    insurance, accident insurance, and excellent retirement program
    Please see Benefits at href=""> for a complete
    Other Information:
    Flexible Spending Accounts - href="">
    Health Insurance - href="">
    Leave - href="">
    Life Insurance - href="">
    Long Term Care Insurance - href="">
    Retirement Program - href="">

    How to Apply

    How to Apply:
    Click on the "Apply Online" button on the upper right side of the page. Please Note:
    • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
    • You may submit required documents by uploading them online during the application process;  OR You may manually fax required documents.  Faxes are received by an automated system, not a physical fax machine.  Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date.  Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
    • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
    • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
    Required Documents:
    Your application package should include the following documents:
    • Detailed resume created in the USAJOBS Resume Builder.
    • Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran.  Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
    • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify.  If selected for the position, you must provide an official transcript before appointment.
    • Proof of U.S. accreditation for foreign study, if applicable.
    Next Steps:
    At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions.  You may save this file as initial receipt of your application.  After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt.    The Smithsonian receives many applications for each job.  Each application is reviewed carefully which may take a few weeks.  We will send you an e-mail to update you as we go through phases of the application review process.  You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed.  Additional Information:
    • Tips on applying for Smithsonian jobs are available at
    • The Smithsonian does not pay relocation expenses.
    • The Smithsonian embraces diversity and equal employment opportunity (