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Grade: 07

No questions specified.

Grade: All Grades

1 I have one year of specialized experience equivalent to at least the GS/CG-6 level in the Federal service as described below. Answer to this question is required
  • Yes
  • No
Specialized experience is experience serving as the primary office support including maintaining legal files, typing and editing documents pertaining to legal matters, maintaining tracking systems, scheduling meetings and conferences, and making travel arrangements.
2 Choose the response(s) that describe(s) your experience in secretarial and administrative procedures and practices. Answer to this question is required
  • Arranges for video teleconferences and supports participants by controlling meeting access, sharing and editing documents remotely using VTC software.
  • Manages supervisor's calendar and makes appointments as necessary; independently makes changes and advises attendees accordingly.
  • Makes travel arrangements; including planning for conferences.
  • Uploads/retrieves legal filings from/with courts or administrative agencies.
  • Requisitions office supplies.
  • Maintains time and attendance records
  • Maintains electronic and/or paper file systems.
  • Creates and edits reports incorporating data (e.g. tables, spreadsheets).
  • Creates and edits visual presentations (e.g. PowerPoint).
  • None of the above.
3 Choose the one response that MOST accurately reflects your highest level of experience or education in drafting and finalizing documents using computer software in which two or more documents are worked on simultaneously and data is accessed from different files. Answer to this question is required
  • I have no education, training or experience in drafting and finalizing documents using computer software in which two or more documents are worked on simultaneously and data is accessed from different files.
  • I have minimal education, training, or experience in drafting and finalizing documents using computer software in which two or more documents are worked on simultaneously and data is accessed from different files.
  • I have performed this task on the job, but with close review and assistance from either a supervisor or a senior employee.
  • I have routinely and independently performed these tasks.
  • I am highly skilled in drafting and finalizing documents using computer software in which two or more documents are worked on simultaneously and data is accessed from different files. I have trained others in performing this task and/or others have consulted with me as an expert for assistance.
4 Select the one response that BEST describes your highest work experience. Answer to this question is required
  • I independently handle multiple actions in any given day and coordinate the work with other offices as required. Examples: answering phone calls and referring callers to appropriate subject matter personnel; follow-up on pending or required actions; categorizing incoming inquiries; and performing independent research projects.
  • I independently handle routine activities in my assigned organization. Examples: answering phones, referring calls, and assisting or informing other employees about office procedures and requirements.
  • I provide support to my supervisor on routine matters and day-to-day activities. Examples: answering phones, referring calls, maintaining supervisor’s calendar, and directing visitors to appropriate personnel.
  • None of the above
5 Choose the responses that describes your use of software applications. Answer to this question is required
  • Microsoft Word
  • Excel
  • Outlook
  • PowerPoint
  • Westlaw
  • HR Systems such as CHRIS HR
  • Travel and Expense Systems such as NFE
  • Time and Attendance Systems suchas WebTA
  • Skype for Business or similar video-teleconference (VTC) software
  • E-Filing software used by courts/administrative agencies (PACER, etc.)
  • None of the above
6 Select the areas that reflect your experience with correspondence. Answer to this question is required
  • Writing of routine correspondence
  • Editing routine correspondence
  • Prepare responses to routine requests
  • Prepare minutes of staff meetings
  • Prepare routing slips for internal correspondence.
  • Review correspondence for procedural/policy content
  • Draft non-technical correspondence
  • Review outgoing correspondence for grammar, punctuation, and format
  • Draft technical correspondence
  • Serving as detailed note-taker during important meetings
  • None of the above
7 Select all written materials you have composed. Answer to this question is required
  • Letters
  • Briefings
  • E-mails
  • Memoranda
  • Reports incorporating data(tables, spreadsheets, etc)
  • Visual presentations(e.g. PowerPoint)
  • None of the above
8 Choose the response that best describes your knowledge of and/or experience in the use of legal terminology. Answer to this question is required
  • I have extensive knowledge of and/or experience in the use of legal terminology acquired through working in a legal setting.
  • I have limited knowledge of and/or experience in the use of legal terminology acquired through working in a legal setting.
  • I have no knowledge of legal terminology.
9 Choose the responses that demonstrates your ability to communicate orally. Answer to this question is required
  • Instructs others on procedural or administrative matters.
  • Answers office phone in a professional and courteous manner.
  • Serves as liaison in which contact is made with a variety of individuals for the purpose of conveying information.
  • Provide and respond to requests for information.
  • None of the above.
10 Which of the following describes your experience maintaining, storing, retrieving, and disposing of records and files? Answer to this question is required
  • I have established a file system for a new group of records or a new office.
  • I have filed correspondence, reports, and records according to an established filing system.
  • I have purged files according to retention procedures.
  • I have used an automated system to identify, retrieve, classify, and cross reference files.
  • I have trained others on the use of an automated system to establish, identify, retrieve, classify, and cross reference a variety of files.
  • None of the above.
11 Are you a current or former Executive Branch political appointee who served on a political Schedule A or Schedule C appointment within the past 5 years? Answer to this question is required
  • Yes
  • No