Skip to main content

Vacancy Details

Grade: 11

1 To meet the Qualifications Requirements for the Records and Information Management Specialist, GS-11, select the option that best describes your education and/or experience background: Answer to this question is required
  • I have 1 YEAR OF SPECIALIZED EXPERIENCE equivalent to the GS-09 level in or related to the work of THIS POSITION that provided the specific knowledges, skills and abilities to perform successfully the duties of THIS POSITION.
  • I have a PH.D. OR EQUIVALENT DOCTORAL DEGREE that provided the knowledges, skills and abilities necessary to do the work of THIS POSITION.
  • I have 3 FULL YEARS OF GRADUATE LEVEL EDUCATION that provided the knowledges, skills and abilities necessary to do the work of THIS POSITION.
  • I have an LL.M. that provided the knowledges, skills and abilities necessary to do the work of THIS POSITION.
  • I have a combination of SPECIALIZED EXPERIENCE in or related to the work of THIS POSITION and GRADUATE LEVEL EDUCATION that provided the specific knowledges, skills and abilities to perform successfully the duties of THIS POSITION.
  • I do not meet any of the above.
2 Communicate with a variety of individuals to explain policies, regulations and/or processes. Answer to this question is required
  • I have not had experience, education, or training in performing this task.
  • I have completed formal education or training in performing this task, but have not yet performed this task on the job.
  • I have performed this task on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and (or) others have consulted me as an expert for assistance in performing this task.
3 Which communication activities have you performed: Answer to this question is required
  • Negotiated written agreements involving differing perspectives or positions
  • Successfully persuaded others to accept findings, recommendations, changes, and/or alternate view points
  • Orally communicated technical and/or policy information to technical audiences
  • Orally communicated technical and/or policy information to non-technical audiences
  • None of the Above

Grade: 12

1 To meet the Qualifications Requirements for the Records and Information Management Specialist, GS-12, select the option that best describes your experience background: Answer to this question is required
  • I have 1 YEAR OF SPECIALIZED EXPERIENCE equivalent to the GS-11 level in or related to the work of THIS POSITION that provided the specific knowledges, skills and abilities to perform successfully the duties of THIS POSITION.
  • I do not meet the specialized experience requirement described above.
2 Communicate with a variety of individuals to explain policies, regulations and/or processes. Answer to this question is required
  • I have not had experience, education, or training in performing this task.
  • I have completed formal education or training in performing this task, but have not yet performed this task on the job.
  • I have performed this task on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and (or) others have consulted me as an expert for assistance in performing this task.
3 Which communication activities have you performed: Answer to this question is required
  • Negotiated written agreements involving differing perspectives or positions
  • Successfully persuaded others to accept findings, recommendations, changes, and/or alternate view points
  • Orally communicated technical and/or policy information to technical audiences
  • Orally communicated technical and/or policy information to non-technical audiences
  • None of the Above

Grade: All Grades

1 Select the response that best describes your experience in applying regulations, policies and/or guidelines in an organizational setting: Answer to this question is required
  • I have no experience or formal training in this area.
  • I have completed education or formal training in the areas of interpreting and/or implementing regulations and/or guidance.
  • I have issued guidance on regulations, policies and/or guidelines as instructed by upper management.
  • Under close supervision, I have interpreted regulations, policies and/or guidelines in an organizational setting.
  • I have independently researched and/or interpreted regulations, policies and/or guidelines in an organizational setting.
2 Select the records management tasks that you have performed: Answer to this question is required
  • Creates file plans and manages them on an ongoing basis
  • Conducts inventories of records
  • Develops a manual of records management procedures
  • Provides guidance on the use of records retention schedules
  • Develops and/or delivers training programs on records management procedures
  • Develops and/or manages a Vital Records Program
  • Develops electronic solutions for record keeping, filing and retrieval
  • Manages records disposition and archiving procedures
  • Plans and conducts records management audits or assessments
  • Manages an Electronic Content Management System (ECMS)
  • Manages record retrievals for Freedom of Information Act (FOIA) or litigation purposes
  • Plans and develops procedures for digitization projects
  • Develops or uses taxonomies and metadata standards
  • Participates in business process improvement activities
  • Manages records created in social media or collaborative tools
  • None of the above
3 I have quality assurance experience in the following: Answer to this question is required
  • Reviewing policies
  • Reviewing procedures
  • Reviewing quality assurance project plans
  • Reviewing standard operating procedures
  • Reviewing work products
  • None of the above
4 Select the answer that best characterizes the highest level of experience you have working with record management systems: Answer to this question is required
  • Preparing documents for entry into a record management system.
  • Inputting data into an established record management system.
  • Ensuring established system’s data is maintained in accordance with established procedures and guidelines.
  • Producing reports and/or analyzing data from record management systems to ensure accountability, identify deficiencies, and/or develop recommendations for improvement to records system.
  • Developing and/or implementing comprehensive record management system to ensure accountability, customer needs, and/or efficiency.
  • None of the above.
5 I have communicated with the following groups of people to explain regulations, policies, and/or procedures: Answer to this question is required
  • Team members in my organization
  • Supervisors and managers in my organization
  • Legal staff in my organization
  • Business/industry officials
  • Non-technical audiences
  • Scientists and researchers
  • State/Local/Tribal officials
  • I do not meet any of the choices above.
6 Select the response that best describes your highest level of experience interpreting and applying laws or policies dealing with records management. Answer to this question is required
  • I do not have experience, education or training in applying records management statutes or policies.
  • I have completed formal education in records management or have received a professional certification in records management.
  • I have coordinated with co-workers to apply records management law or policies to my office’s records.
  • I have overseen the interpretation and application of records management law and policies.
  • I have developed, or led a team that developed new records management standards, procedures or policies.
7 I have experience communicating with a variety of individuals to explain the following: Answer to this question is required
  • Administrative procedures
  • Regulations
  • Processes
  • None of the above
8 Prepare an independent cost estimate and budget plan. Answer to this question is required
  • I have not had experience, education, or training in performing this task.
  • I have completed formal education or training in performing this task, but have not yet performed this task on the job.
  • I have performed this task on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and (or) others have consulted me as an expert for assistance in performing this task.
9 Monitor contractor performance for progress/problem areas, taking appropriate action as required to correct any performance deficiencies. Answer to this question is required
  • I have not had experience, education, or training in performing this task.
  • I have completed formal education or training in performing this task, but have not yet performed this task on the job.
  • I have performed this task on the job under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and (or) others have consulted me as an expert for assistance in performing this task.
10 Select the contract management tasks that you have performed. Answer to this question is required
  • Written a scope of work
  • Prepared an independent cost estimate
  • Prepared a budget plan
  • Reviewed and evaluated proposed contract work plans
  • Monitored and evaluated outputs
  • Approved payments
  • Resolved issues/conflicts with a contract officer or contractor
  • Issued technical direction
  • Served as a Contracting Officer’s Representative
  • None of the above
11 Please look at the qualification requirements (both experience and/or education) that are stated in this vacancy announcement. Does your resume clearly contain this information in order to determine you are qualified for the position? Answer to this question is required
  • Yes
  • No
12 For each position listed on your resume, did you include the position title, company, salary, weekly hours worked, and your actual beginning and ending dates of employment? Answer to this question is required
  • Yes
  • No
13 Have you reviewed the vacancy announcement "How to Apply" and required documents section to determine what supplemental material that you must provide? Answer to this question is required
  • Yes
  • No