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Vacancy Details


About

Announcement Number:
A-2019-0050
Hiring Agency:
U.S. Department of State
Position Title:
Administrative Officer
Open Period:
05/08/2019 - 05/22/2019

Format MM/DD/YYYY

Series/Grade:
GS - 0341 14
Salary:
USD $117,191 - USD $152,352
Work Schedule:
Full-time - Full-Time
Promotion Potential:
GS-14
Duty Location(s):
1
in
Washington DC, DC, US
Telework Eligible:
No
For More Info:
Michael Fouch
202-485-7081
FouchMA@state.gov

Overview

Hiring Path:
• Individuals with disabilities
• Competitive service
• Career transition (CTAP, ICTAP, RPL)
• Military spouses
• National Guard & reserves
• Family of overseas employees
• Peace Corps & AmeriCorps Vista
• Special authorities
• Veterans
Who May Apply/Clarification From the Agency:
Status Candidates, Noncompetitive, Former Federal Employees with Reinstatement Eligibility, VEOA, Individuals with disabilities, Military spouses, Peace Corps & AmeriCorps Vista, Eligibility Family Member, CTAP, ICTAP
Security Clearance Required:
Top Secret
Appointment Type
Permanent
Appointment Type Details:
Permanent
Marketing:
About the Agency
Summary:

This position is located in the Bureau of Administration, Office of Operations, Office of Facilities Management Service, Central Resources Division. You will serve as an expert advisor to the Director, Officer for the Office of Facilities Management Services identifying and proposing solutions to complex administrative management problems to the director. In addition, you will serve as a first level supervisor over a staff of positions in grades GS-9 to GS-13.  CTAP welcome to apply.

Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties


  • Provides overall administrative management for the Office of Facilities Management Services. This includes interpreting administrative polices, defining administrative requirements, providing advice to top management.

  • Exercises significant responsibilities in dealing with officials throughout the Department, as well as other federal agencies. Performs COR duties and contract administration. Prepares reports and conducts studies of internal administrative process.

  • Evaluates the performance of subordinates; plans work to be subordinates; sets performance standards; evaluates performance and counsels employees; give advice, counsel and/or instruction to employees on both work and administrative matters; training needs for employees and promotes acceptance and adherence to provision of the Department’s EEO program.

  • Overseeing contractors efforts, provides technical requirements and descriptions of work to be accomplished, set deadlines, integrates work schedules and processes with work of subordinates, track programs and quality of performance, and decides on the acceptability, rejection, or correction of work products or services.  

Qualifications and Evaluations

Conditions of Employment:
  • U.S. Citizenship is required.
  • Verification of employment eligibility in the United States is required.
  • Incumbent will be subject to random drug testing.
  • New supervisors must successfully complete a 1 year probationary period.
  • Must be able to obtain and maintain a Top Secret security clearance.
  • Education Requirements:

    See the qualifications section of this vacancy announcement for education requirements, if applicable.

    Evaluations:

    Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:



    • Ability to serve as a Contracting Officer's Representative (COR).

    • Ability to prioritize, plan & organize your work.

    • Ability to interact effectively with others.

    • Ability to supervise, conduct interviews, resolve conflicts, officially evaluate subordinates.

    • Skill in developing, scheduling, coordinating & managing projects / resources.


    Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume should include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click
    here.

    Qualified candidates are assigned a score between 70 and 100.  Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for special priority.

    If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience.  This may result in a lower score, which may also eliminate you from consideration for this position.

    Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Your application package must contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

    Qualifications:

    Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement.

    If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

    NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

    Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.


    Applicants must have 1 year of specialized experience equivalent to the GS-13 level in the Federal service which provided the applicant with the particular knowledge, skills and
    abilities to perform the duties of the position.



    Qualifying specialized experience must demonstrate the following:



    • Experience developing and establishing business processes such as planning, coordination, execution of business functions, resource allocation, and production that are customer service focused

    • Experience with qualitative and quantitative methods and procedures required to analyze, evaluate and recommend improvements in key Office programs.

    • Experience planning, directing, coordinating and executing various management support services within the organization; i.e., a Financial Management program that includes budget, accounting, or auditing operations, an acquisitions or contracting function, administrative support.


    There is no substitute of education for specialized experience for the GS-14 position.


    In addition, applicant's experience must also demonstrate that the candidate possesses the following qualities:




      • Ability to assign, review, and supervise the work of others;





      • Objectivity and fairness in judging people on their ability, and situations on the facts and circumstances;





      • Ability to adjust to change, work pressures, or difficult situations without undue stress;





      • Willingness to consider new ideas or divergent points of view; and





      • Capacity to "see the job through."



     





    Benefits and Other Info

    Benefits URL:
    Review our Benefits
    Other Information:

    For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.


    EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) – U.S. law requires organizations to employ only individuals who may legally work in the United States - either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee’s information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.

    How to Apply

    How to Apply:

    Prepare your application in USAJOBS

    To start your application, click Apply and we’ll walk you through the process where you’ll attach a resume and any required documents.

    During the application process you can review, edit, delete, and update your information. We’ll automatically save your progress as you go, so you won’t lose any changes.

    Please carefully read all the instructions before you apply. You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process.

    STEP 1: Select the "Apply On-line" button and follow the instructions to register or sign into USAJOBS.

    STEP 2: Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable).  Cover letter is optional.  If you submit a cover letter, you must also submit a resume.  Please see the How You Will Be Evaluated section for specific information that should be outlined in your resume.

    STEP 3: Answer the job-specific self-assessment questions on-line through the U.S. Department of State’s Gateway to State automated application system.  The questions will be used to evaluate your qualifications and experience for this position.  

    STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section of this announcement, to the Department’s Gateway to State automated application system prior to the closing date of this announcement. For instructions on how to view the status of your supporting documentation, please click  
    here.


    Technical assistance with your on-line application is available through the Help Desk at mgshelp@monster.com or by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET





    ALTERNATE APPLICATION PROCEDURES




    NOTE: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail WILL NOT BE ACCEPTED.

    Required Documents:

    All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

    1. Resume - your resume or any other written format you choose should contain the required information as specified in the “How You Will Be Evaluated” section. Insufficient information will result in an ineligible rating.

    2. A completed online job specific self-assessment questionnaire through the Department’s automated system “Gateway to State”.

    3. Transcripts - if applicable, see the Qualifications section of the announcement. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

    4. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you must submit the required supporting documentation (certificates, certifications, etc.) with your application by the closing date.

    5. Performance Appraisal - All current Federal employees and reinstatement eligible applicants must submit a copy of your most recent completed annual performance appraisal that includes the final rating. If a performance appraisal does not exist, is incomplete or unavailable, a Form   DS-1812 (Applicant Appraisal) or equivalent form from another agency signed by the current supervisor is acceptable. Mid-year progress reviews will not be accepted.

    6. Current, former, and non-competitive Federal employees must submit SF-50s (Notification of Personnel Action) that show: effective date, position title, series, grade, salary, tenure, position occupied, full promotion potential, and name of agency. Examples include promotion & within-grade increase actions. Award SF-50s often do not show this information. Multiple SF-50s may be needed to show all information.

    7. Veterans who are preference eligibles OR who have been separated from the Armed Forces under honorable conditions (honorable or general discharge) after 3 or more years of continuous active service may apply under the Veterans Employment Opportunities act (VEOA). You must submit a DD-214 Certificate of Release or Discharge from Active Duty (Member Copy 4 is preferable) showing the dates you served as well as your type of discharge and qualifying service campaign medals OR if you are still on active duty, you MUST submit a certification on letterhead from your military branch which contains your military service dates, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions. The expected date of discharge or release must be no later than 120 days after the certification is submitted for consideration for this job announcement.

    Current Federal employees applying under the Veterans Employment Opportunities Act (VEOA) must submit a qualifying SF-50 to show you meet time-in-grade requirements.

    If you are applying as a preference eligible with a compensable service-connected disability of 30% or more, in addition to the DD-214 or certification, you must also submit a current version of the SF-15 (Application for 10-Point Veteran Preference), dated October 2013, and the required supporting documents listed on that form. Previous editions of the SF-15 will not be accepted. For more information on veterans' preference, click here.

    To gain access to your DD-214 online, please visit: http://www.archives.gov/veterans/military-service-records/get-service-records.html. For more information on Veteran Authorities, consult the Vet Guide.

    8. CTAP/ICTAP eligibles must submit a copy of the appropriate documentation with their application. See links below:

    ICTAP Considerations   


    CTAP Considerations

    9. If you are applying under a special hiring authority you MUST submit proof of eligibility with your application. For information related to special hiring authorities for severely disabled persons visit: http://www.opm.gov/disability/PeopleWithDisabilities.asp

    Next Steps:

    After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration for possible interviews in approximately two weeks after the announcement closes. After a tentative job offer, we will conduct a suitability review and/or security background investigation, which generally takes an average of at least two to six months.

    You will be notified up to four times during the hiring process:

    1. Upon receipt of your application.
    2. Upon minimum qualification determinations.
    3. After the certificate is issued.
    4. After final selection is made.

    For instructions on how to view the status of your application, please click here .

    Multiple positions may be filled from this announcement.