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Vacancy Details


About

Announcement Number:
HRSC-INR-2019-0020
Hiring Agency:
U.S. Department of State
Position Title:
Secretary (OA)
Open Period:
05/07/2019 - 05/20/2019

Format MM/DD/YYYY

Series/Grade:
GS - 0318 09
Salary:
USD $57,510 - USD $74,759
Work Schedule:
Full-time - Full-Time
Promotion Potential:
GS-09
Duty Location(s):
1
in
District of Columbia, DC, US
Telework Eligible:
No
For More Info:
Aletha Reddish
843-952-0035
ReddishAJ@state.gov

Overview

Hiring Path:
• Individuals with disabilities
• Competitive service
• Internal to an agency (searchable on USAJOBS)
• Career transition (CTAP, ICTAP, RPL)
• Military spouses
• Family of overseas employees
• Peace Corps & AmeriCorps Vista
• Special authorities
• Veterans
Who May Apply/Clarification From the Agency:
U.S. Department of State employees per 3 FAM 2315 and CTAP
Security Clearance Required:
Top Secret
Appointment Type
Permanent
Appointment Type Details:
Permanent
Marketing:
About the Agency
Summary:

This position is located in the Front Office of the Bureau of Intelligence and Research. The incumbent of this position serves as the confidential secretary and personal assistant to the Principal Deputy Assistant Secretary, of the Bureau of Intelligence and Research, and performs a combination of functions which directly assist the Front Office principals in the performance of their duties.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Responsibilities

  • Serves as the secretary and personal assistant to the INR Principal Deputy Assistant Secretary (PDAS). Arranges and coordinates routine and complex meetings often involving a large number of participants from both within and outside the Department.
  • Performs a variety of administrative tasks which are accomplished based on comprehensive knowledge and understanding of the organization’s mission, functions, personnel and protocol.
  • Researches, coordinates, and drafts correspondence; prepares a variety of reports and memorandums; provides responses to questions involving routine business-related matters.  
  • Prepares meetings agendas, guest lists, briefing books and papers for the seventh floor principals; and serves as a liaison between the Front Office and other officials.
  • Manages and schedules travel plans, both domestic and international, for the INR Principal Deputy Assistant Secretary and those accompanying them.   
  • Qualifications and Evaluations

    Conditions of Employment:
  • U.S. Citizenship is required.
  • Incumbent will be subject to random drug testing.
  • Must be able to obtain and maintain a Top Secret security clearance.
  • Obtain/maintain eligibility to access Sensitive Compartmented Information
  • One year probationary period, unless excepted by regulation.
  • Verification of employment eligibility in the United States is required.
  • Education Requirements:
    See the qualifications section of this vacancy announcement for education requirements, if applicable.
    Evaluations:
    Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:
    • Ability to plan and organize work.
    • Skill in preparing a variety of written correspondence and other documents.
    • Ability to provide support to senior level meetings.
    • Ability to independently produce materials using computer systems and software.
    • Ability to conduct inquiries or searches to obtain information.
    • Skill in conducting research to obtain information from libraries, laws, regulations and procedures.
    Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click here.

    Qualified candidates are assigned a score between 70 and 100.  Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for special priority.

    If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience.  This may result in a lower score, which may also eliminate you from consideration for this position.

    Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity.  Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.
    Qualifications:

    Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement.

    If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

    NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

    Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.


    Applicants must have one (1) year of specialized experience equivalent to the GS-08 grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform the duties of the position and is typically in or related to the work of this position.  


    Qualifying specialized experience must demonstrate the following:



    • Experience scheduling and coordinating both routine and complex meetings involving a large number of participants from both inside and outside the government.

    • Experience preparing correspondence, reports, briefings, graphs, tables, annotated agendas, and other written materials for senior level officials.

    • Experience scheduling and managing domestic and international travel plans and travel vouchers for executive level principals as well as other parties travelling with them.


    Must be able to type a minimum of 40 wpm with no more than 3 errors.  


    Note: Individuals may be required to take a typing exam.

    Benefits and Other Info

    Benefits URL:
    Review our Benefits
    Other Information:

    For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.


    EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) – U.S. law requires organizations to employ only individuals who may legally work in the United States - either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee’s information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.

    How to Apply

    How to Apply:

    Prepare your application in USAJOBS

    To start your application, click Apply and we’ll walk you through the process where you’ll attach a resume and any required documents.

    During the application process you can review, edit, delete, and update your information. We’ll automatically save your progress as you go, so you won’t lose any changes.

    Please carefully read all the instructions before you apply. You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process.

    STEP 1: Select the "Apply On-line" button and follow the instructions to register or sign into USAJOBS.

    STEP 2: Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable).  Cover letter is optional.  If you submit a cover letter, you must also submit a resume.  Please see the How You Will Be Evaluated section for specific information that should be outlined in your resume.

    STEP 3: Answer the job-specific self-assessment questions on-line through the U.S. Department of State’s Gateway to State automated application system.  The questions will be used to evaluate your qualifications and experience for this position.  

    STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section of this announcement, to the Department’s Gateway to State automated application system prior to the closing date of this announcement. For instructions on how to view the status of your supporting documentation, please click  
    here.


    Technical assistance with your on-line application is available through the Help Desk at mgshelp@monster.com or by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET





    ALTERNATE APPLICATION PROCEDURES




    NOTE: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail WILL NOT BE ACCEPTED.

    Required Documents:

    All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

    1. Resume - your resume or any other written format you choose should contain the required information as specified in the “How You Will Be Evaluated” section. Insufficient information will result in an ineligible rating.

    2. A completed online job specific self-assessment questionnaire through the Department’s automated system “Gateway to State”.

    3. Transcripts - if applicable, see the Qualifications section of the announcement. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

    4. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you must submit the required supporting documentation (certificates, certifications, etc.) with your application by the closing date.

    5. Current eligible DOS employees (per 3 FAM 2315) including non-competitive applicants must submit a SF-50 (Notification of Personnel Action) that shows the effective date, position title, series, grade, salary, tenure, position occupied, full promotion potential, AND submit a copy of your most recent completed annual performance appraisal that includes the final rating. If a performance appraisal does not exist, is incomplete or unavailable, a Form DS-1812 (Applicant Appraisal) or equivalent form from another agency signed by the current supervisor is acceptable. Mid-year progress reviews will not be accepted.

    6. CTAP eligibles must submit a copy of the appropriate documentation with their application. See link below:

    CTAP Considerations

    Next Steps:

    After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration for possible interviews in approximately two weeks after the announcement closes. After a tentative job offer, we will conduct a suitability review and/or security background investigation, which generally takes an average of at least two to six months.

    You will be notified up to four times during the hiring process:

    1. Upon receipt of your application.
    2. Upon minimum qualification determinations.
    3. After the certificate is issued.
    4. After final selection is made.

    For instructions on how to view the status of your application, please click here .

    Multiple positions may be filled from this announcement.