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"HRSC-H-2019-0005" Vacancy Details

About

Announcement Number:
HRSC-H-2019-0005
Hiring Agency:
U.S. Department of State
Position Title:
Archivist
Open Period:
08/30/2019 - 09/19/2019

Format MM/DD/YYYY

Series/Grade:
GS - 1420 12
Salary:
USD $83,398 - USD $108,422
Work Schedule:
Full-time - Full-Time
Promotion Potential:
GS-12
Duty Location(s):
1
in
Washington DC, DC, US
Telework Eligible:
No
For More Info:
Tawana Rhodan
843-202-3739
RhodanTD@state.gov

Overview

Hiring Path:
• Open to the public
Security Clearance Required:
Top Secret
Appointment Type
Permanent
Appointment Type Details:
Permanent
Marketing:
About the Agency
Summary:

This position is located in the Office of the Legal Adviser, Office of Treaty Affairs (L/T). The Office advises the U.S. Government on all aspects of treaty law and procedures.  The Office serves as the repository for records associated with upwards of 10,000 U.S. treaties and other international agreements.  The archivist will participate in planning and implementing systems for managing and archiving this large body of records in accordance with bureau and Department policies.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Responsibilities

  • Analyzes treaties, agreements, and records to make recommendations regarding their disposition and indexing.  
  • Ensures that all treaties, agreements, and records are properly indexed and described in a computerized database and that the database is sufficiently annotated to provide for easy search and retrieval of those documents needed.
  • Collaborates with others in the preparation of various reports to Congress, treaty lists and digests, and other information regarding treaties and international agreements in the repository.
  • Takes appropriate actions to safeguard records in the repository from deterioration, damage, destruction, loss or from impairment of their value through disarrangement or alteration.
  • Prepares materials in response to Freedom of Information Act (FOIA) requests.  
  • Qualifications and Evaluations

    Conditions of Employment:
  • U.S. Citizenship is required.
  • Incumbent will be subject to random drug testing.
  • Must be able to obtain and maintain a Top Secret security clearance.
  • One year probationary period, unless excepted by regulation.
  • Verification of employment eligibility in the United States is required.
  • Education Requirements:

    See the qualifications section of this vacancy announcement for education requirements, if applicable.


    Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying.  Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.

    Evaluations:

    Your application will be evaluated and rated under the Category Rating and Selection procedures.  Based on your responses to the job-specific self-assessment questions, eligible candidates are placed for selection consideration into one of three pre-defined quality categories as described below:

    Highly-qualified Category - In addition to meeting minimum qualifications for the position, candidates must fully demonstrate proficiency in all major aspects of the position.  

    Well Qualified Category - In addition to meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position.

    Qualified Category - In addition to meeting minimum qualifications, applicants must demonstrate a basic level of knowledge, skill and ability of the position.

    Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:



    • Ability to maintain legal documents and records.

    • Knowledge of the realm of foreign policy / international affairs.

    • Ability to create and utilize a complex filing system.

    • Ability to communicate orally and in writing.

    • Ability to provide complex reference services regarding records.

    • Skill in Microsoft Access.


    Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume should include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click
    here.

    Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each pre-defined quality category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent (i.e., CPS and CP) must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.

    Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position to receive consideration for special priority.

    Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this announcement. Your application package must contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.


     


     

    Qualifications:

    This announcement has been amended to add additional requirements in the “Qualifications” section (i.e. Basic Requirements).


    Applicants must meet all the required qualification requirements, including education and any selective placement factors described below by the closing date of this announcement.

    If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.


    Applicants must have the required experience or education as described below and meet any selective factors, when specified.

    BASIC REQUIREMENTS:

    Have a bachelor`s degree from an accredited college or university in archival science;

    OR

    Have a bachelor's degree from an accredited college or university with a major that included  at least 18 semester hours in archival science, history and / or in political science or government, AND 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government;

    OR

    Have a combination of education and experience with at least 30 semester hours in related courses (as shown above), PLUS appropriate experience or additional education.

    Note:  If you are qualifying based on education, you MUST submit transcripts as verification of educational requirement by the closing date of this announcement.  If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you WILL lose consideration for this position.


    Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service that provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.

    Qualifying specialized experience must demonstrate the following:



    • Experience maintaining a repository of records comprised of paper and electronic files.

    • Experience collaborating with various officials on the preparation of reports regarding treaties and international agreements.


    There is no substitute of education for specialized experience for the GS-12 position.

    Benefits and Other Info

    Benefits URL:
    Review our Benefits
    Other Information:

    For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.


    EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) – U.S. law requires organizations to employ only individuals who may legally work in the United States - either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee’s information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.

    How to Apply

    How to Apply:

    Prepare your application in USAJOBS

    To start your application, click Apply and we’ll walk you through the process where you’ll attach a resume and any required documents.

    During the application process you can review, edit, delete, and update your information. We’ll automatically save your progress as you go, so you won’t lose any changes.

    Please carefully read all the instructions before you apply. You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process.

    STEP 1: Select the "Apply On-line" button and follow the instructions to register or sign into USAJOBS.

    STEP 2: Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable).  Cover letter is optional.  If you submit a cover letter, you must also submit a resume.  Please see the How You Will Be Evaluated section for specific information that should be outlined in your resume.

    STEP 3: Answer the job-specific self-assessment questions on-line through the U.S. Department of State’s Gateway to State automated application system.  The questions will be used to evaluate your qualifications and experience for this position.  

    STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section of this announcement, to the Department’s Gateway to State automated application system prior to the closing date of this announcement. For instructions on how to view the status of your supporting documentation, please click  
    here.


    Technical assistance with your on-line application is available through the Help Desk at mgshelp@monster.com or by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET


    ALTERNATE APPLICATION PROCEDURES



    NOTE: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail WILL NOT BE ACCEPTED.

    Required Documents:

    All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

    1.  Resume - your resume or any other written format you choose should contain the required information as specified in the “How You Will Be Evaluated” section.  Insufficient information will result in an ineligible rating.

    2.  A completed online job specific self-assessment questionnaire through the Department’s automated system “Gateway to State”.

    3.  Transcripts - if you are qualifying based on education OR if there are mandatory education requirements listed under the Qualifications and Evaluations section, you MUST submit a copy of your college transcript(s) with your application.  If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

    4.  Veterans Preference - If claiming veteran’s preference, you must indicate the type of veteran's preference you are claiming on your resume.

    For 5-point veteran’s preference, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty (Member Copy 4 is preferable) which must show the type of discharge and dates of active duty.  If you are currently on active duty, you must provide a certification on letterhead from your military branch which contains your military service dates, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions.  The expected date of discharge or release must be no later than 120 days after the certification is submitted for consideration for this vacancy announcement.  If the appropriate information is not submitted to confirm your current or expected discharge status, dates of service, etc., you will not receive credit for the claimed active duty military service.

    For 10-point veteran's preference, in addition to the DD-214 or certification, you must also submit a current version of the SF-15 (Application for 10-Point Veteran Preference), dated October 2013, and any documentation required by this form to support your claim.  Previous editions of the SF-15 will not be accepted. If we cannot verify your 10-point preference status, you will receive 5-point preference if veterans' preference requirements have been met.  For further information regarding Veterans, click here.

    For Sole Survivorship preference, you must provide a copy of your DD-214 (Member Copy 4 is preferable) or another form of official documentation which shows your discharge or release from active duty occurred on or after August 29, 2008 and was based on a sole survivorship discharge.  

    To gain access to your DD214 online, please visit: http://www.archives.gov/veterans/military-service-records/get-service-records.html

    5.  If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you MUST submit the required supporting documentation (certificates, certifications, etc.) with your application.

    6.  CTAP/ICTAP eligibles must submit a copy of the appropriate documentation with their application. See links below:

    ICTAP Considerations   
    CTAP Considerations

    7.  All applicants who are not current Department of State employees must complete, sign, date and submit a Declaration for Federal Employment form (OF-306) with their application. The OF-306 will be reviewed in order to determine applicants’ suitability for employment.  Applicants may obtain a copy of the OF-306 by clicking here.

    Next Steps:

    After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration for possible interviews in approximately two weeks after the announcement closes. After a tentative job offer, we will conduct a suitability review and/or security background investigation, which generally takes an average of at least two to six months.

    You will be notified up to four times during the hiring process:

    1. Upon receipt of your application.
    2. Upon minimum qualification determinations.
    3. After the certificate is issued.
    4. After final selection is made.

    For instructions on how to view the status of your application, please click here .

    Multiple positions may be filled from this announcement.