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"HRSC/PATH-2019-0085" Vacancy Details

About

Announcement Number:
HRSC/PATH-2019-0085
Hiring Agency:
U.S. Department of State
Position Title:
Student Trainee (Office Automation): Pathways Internship Experience Program (IEP) GS-07
Open Period:
09/04/2019 - 09/04/2019

Format MM/DD/YYYY


This vacancy is limited to a certain number of applicants and may close before the close date listed here if that limit is reached.
Series/Grade:
GS - 0399 07
Salary:
USD $47,016 - USD $61,122
Work Schedule:
Full-time - Full-time or Part-time
Promotion Potential:
GS-07
Duty Location(s):
FEW Vacancies in

Washington DC, DC, US
Telework Eligible:
No
For More Info:
Kim Williams- McDowell
843-952-0018
Pathways@state.gov

Overview

Hiring Path:
• Open to the public
• Students
Who May Apply/Clarification From the Agency:
At the successful conclusion of the program, interns may be eligible for non-competitive conversion to a Federal career or career-conditional position in the competitive service.  Conversions to the competitive service are not guaranteed.
Security Clearance Required:
Secret
Appointment Type
Internships (Student)
Appointment Type Details:
This is a non-temporary excepted appointment expected to last more than 1 year.
Marketing Statement:

The men and women of the U.S. Department of State (DoS) with their skills, character and commitment to public service, are the backbone of America's diplomacy. Civil Service employees support the foreign policy mission and uphold the Secretary's leadership and management priciples.

The Department of State’s Internship Experience Program (IEP) is part of the Pathways Internship Program. Pathways Internships with the DoS offer U.S. Citizens enrolled in high school, college, graduate school, and approved certificate programs an opportunity to experience Civil Service work firsthand. This is an excellent opportunity to learn the exciting work of the DoS.

Summary:

This vacancy announcement will be open from September 04, 2019 to September 11, 2019 or when 50 applications have been received. The vacancy will close on whichever day the first of these conditions are met. If the application limit is reached on the same day the announcement opened, the open and close date will be the same. Candidates are encouraged to read the entire announcement before submitting their application packages.


Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

The Under Secretary of State for Arms Control and International Security, leads the inter agency policy process on nonproliferation and manages global U.S. security policy, principally in the areas of nonproliferation, arms control, regional security and defense relations, and arms transfers and security assistance. This entails overseeing the negotiation, implementation, and verification of international agreements in arms control and international security. Other specific responsibilities include directing and coordinating export control policies and policies to prevent missile, nuclear, chemical, biological, and conventional weapons proliferation. All of these contribute to the State Department’s strategic goal of countering threats to the United States and the international order. The Under Secretary for Arms Control and International Security serves as a Senior Adviser to the President and the Secretary of State.



As a Student Trainee (Office Automation) GS-07 , you will: 



  • Performs office automation duties using such software applications as electronic mail, desk-top publishing, word processing, calendar, spreadsheet, database, and/or graphics, to track Congressional correspondence.

  • Performs electronic file maintenance work including: updating and maintaining computer files and inventory; making backup copies; establishing and maintaining a uniform identification and archive library system; updating and maintaining all manuals, references books, and operating handbooks, and guidelines; maintaining appointments, calendars, schedules; schedules appointments, coordinates meetings, and/or schedules based on the subject matter of the meeting, arranges for meeting and small conference administrative details.

  • Assists the office with a variety of tasks that support our missions’ programs. The primary responsibility is to support the missions and desks by assisting with communicating and coordinating the flow of information to and from Washington.

  • Responsibilities and objectives may include: conduction information  research and providing substantive responses to agency and external inquiries:  preparing briefing materials for upcoming meetings, or other high level visits, i.e. preparing and compiling program information, biographies of participants, background on subject at hand, country maps, etc.; setting up Washington consultations for DOS personnel during visits to Washington; attending meetings/conference and providing written summaries.

  • Independently completes special research request requiring a practical knowledge of program and mission objectives. Exchange and develops information resolves discrepancies, and makes recommendation about conflicting program-related materials.

  • Assembles and summarizes the data, background information, and other materials into report or presentation formats. Recommends alternative methods and approaches as appropriate.

  • Monitors the status of program assignments, ensuring that due dates are noted and established, that background materials are routed to the assigned staff, and that copies of background materials are maintained in a secure location, and immediately available to the supervisor and staff.

  • Provides reminders of approaching due dates to ensure that all assignments are met in a timely manner.

  • Perform other related duties as assigned.

Qualifications and Evaluations

Requirements:

Pathways Internship Program candidates must meet the U.S. Department of State (DOS) qualification standards applicable to the position being filled.  All applicants must meet the qualifications by the closing date of the announcement in order to be considered for the position.

Eligibility Requirements:



  • A U.S. Citizen;

  • 16 years or older by the closing date of this announcement;

  • Enrolled or formally accepted for enrollment as a full-time or half-time student into an accredited college or university in a degree-seeking program, or enrolled or formally accepted for enrollment in a certificate program;

  • Cumulative GPA of 2.0 at time of application and must maintain at least a 2.0 GPA throughout the entire Pathways Internship appointment; and

  • Degree does not have to be related to the position/series; however to be eligible, candidate must meet the agency-developed or OPM qualification standards for the position to which the Intern may be converted.

  • All transcripts or educational supporting documentation must reflect a projected graduation date on or after Fall 2020.


Certificate Requirements:



  • Undergraduate Certificates must contain a minimum of 30 semester hours or 45 quarter hours.

  • Graduate certificates must contain a minimum of 18 semester hours or 27 quarter hours.

  • For study at a business or technical school, 36 weeks of study (20+ classroom hours per week) is comparable to 1 academic year above high school.  


The Department of State no longer accepts certificates that are credited with Continuing Education Units (CEUs).

All academic degrees and course work must be completed at an institution that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education in order for it to be credited towards qualifications. For a list of schools that meet this criteria, see U.S. Department of Education.

Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.  It is your responsibility to provide such evidence at the time of application. Late submissions of proof of accreditation will not be accepted.  Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.

Key Requirements:
  • U.S. Citizenship is required.
  • Incumbent will be subject to random drug testing.
  • Depending on the assignment, it may require a Secret security clearance
  • Must be at least 16 years of age by the closing date of the announcement.
  • Must maintain student eligibility for duration of internship.
  • Employment (E-Verify)
  • Education Requirements:

    The Pathways Internship Program targets students accepted for enrollment or currently enrolled in a qualifying educational program in an accredited institution, on a full or half-time basis with paid opportunities to work in agencies and explore Federal careers while still in school. Applicants must meet the definition of "student" in order to be considered for this opportunity. Internship appointments under the Internship Experience Program (IEP) are non-temporary and can last the duration of the student's academic program. This will be determined at the time of selection. Interns may work full-time or part-time schedules. 


    At the successful conclusion of the program, interns may be eligible for non-competitive conversion to a Federal career or career-conditional position in the competitive service. Conversions to the competitive service are not guaranteed. 


    Pathways candidates must meet the DOS qualification standards applicable to the position being filled. All applicants must meet the qualifications by the closing date of this announcement. 


    Cumulative GPA of 2.0 at time of application and must maintain at least a 2.0 GPA throughout the entire Pathways Internship appointment;


    Degree does not have to be related to the position/series; however to be eligible, candidate must meet the OPM qualification standards for the position to which the Intern may be converted.


    Student means an individual accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842. Students need not be in actual physical attendance, so long as all other requirements are met. An individual who needs to complete less than the equivalent of half an academic/vocational or technical course-load immediately prior to graduating is still considered a student for purposes of this Program.

    Evaluations:

    Candidates will be evaluated based solely on basic eligibility requirements using agency-developed or OPM Qualification standards.  

    Your application will be evaluated and rated under the Category Rating and Selection procedures.  Based on your responses to the  self-assessment questions, eligible candidates are placed for selection consideration into one of three pre-defined quality categories as described below:

    Highly-qualified Category - In addition to meeting minimum qualifications for the position, candidates must fully demonstrate proficiency in all major aspects of the position.  

    Well Qualified Category - In addition to meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position.

    Qualified Category - In addition to meeting minimum qualifications, applicants must demonstrate a basic level of knowledge, skill and ability of the position.

    Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each pre-defined quality category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent (i.e., CPS and CP) must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.

    Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this announcement.  Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

    In accordance with the Office of Personnel Management policy, for undergraduate level education, successfully completed education is credited based on its relationship to 120 semester hours or 180 quarter hours. For example, 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education.

    An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information is not provided by the applicant, 18 semester hours or 27 quarter hours will be considered as satisfying the 1 year of full-time study requirement. For applicants that have completed more than 1 year of education in a graduate program, advanced degree, or certificate program, it is the responsibility of the applicant to provide documentation from the institution in order to establish the length of their academic program to be used to project their expected graduation date.

    Qualifications:

    Applicants applying for the GS-07 grade level must have completed 1 full academic year of graduate level education; or Eligibility under the Superior Academic Achievement Provision and completion of a bachelor's degree. The applicant should also be enrolled in a qualifying degree or certificate program.

    Benefits and Other Info

    Benefits URL:
    Review our Benefits
    Agency Benefits:
    Employees hired under the Pathways Programs on appointments for 90 days or more are eligible to earn annual and sick leave.  Interns hired under the Internship Experience Program (IEP) appointment for a period expected to last longer than 1 year are eligible for health and life insurance coverage as long as they are expected to be employed under this appointment for over 1 year and are expected to be in a pay status for at least one-third of the total period of time from the date of their initial appointment to the date of the completion of the Program.  The cost of premiums is split between the employee and the agency, as it is for all permanent employees.

    As a Department of State employee, Interns are eligible to receive a transit subsidy each month to compensate for travel to and from work via certain types of public transportation.
    Other Information:


    Pathways Internship Experience Program (IEP) appointments are made on a non-temporary basis.  

     To be eligible for conversion to the competitive service after completion of the program, an intern must:
     



    1. Be a U.S. Citizen

    2. Successfully complete an academic course of study as evidenced by a qualifying degree

    3. Graduate with a minimum cumulative GPA of 2.0

    4. Complete a minimum of 640 hours of work experience under the Internship Program

    5. Meet the OPM qualification standards for the position to which the Intern may be converted

    6. Maintain acceptable performance under the Agency's approved performance management system

    7. Receive favorable recommendation for conversion from supervisor


     


     You may be granted a waiver and credited for a maximum of 320 hours based on stipulations in 5 CFR 362.204 paragraphs (c) and (d).

    The US Department of State is not obligated to make an offer of employment, nor is the student obligated to accept an offer of employment.


    Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) candidates will be eligible if it is determined that they are well qualified for the position. Information about CTAP/ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: http://www.opm.gov/ctap/index.asp.



    SOCIAL SECURITY NUMBER: Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you.


    REASONABLE ACCOMMODATION: This agency provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Employee Relations, Disability/Reasonable Accommodations Division, at (202) 261-8163 or reasonableaccommodations@state.gov.  The decision on granting reasonable accommodation will be on a case-by-case basis.



    EQUAL EMPLOYMENT OPPORTUNITY: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

     

    EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) – U.S. law requires organizations to employ only individuals who may legally work in the United States - either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee’s information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.

    How to Apply

    How to Apply:

    Complete applications (to include all required documents) must be submitted electronically through the "Gateway to State" system.  To begin the application process, please click on the "Apply Online" button to the right.

    Candidates have until 11:59 pm Eastern Standard Time on the closing date of this announcement to complete the application process. This includes submitting the online application as well as any required documents as defined in the Required Documents section.  Candidates are encouraged to complete their applications well before the application deadline to ensure they receive consideration. Should candidates be missing any of the required documents or submit their application late, they will be disqualified for consideration of employment.

    There is a maximum number of 50 applications for this vacancy announcement. The vacancy will close on the closing date listed above or when the maximum number of applications is received.  The vacancy will close when the first of these conditions are met.  If the application limit is reached on the same day the announcement opened, the open and close date will be the same.

    Technical assistance with your on-line application can be obtained by contacting the Help Desk at mgshelp@monster.com OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET.

    Required Documents:

    All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration. 



    • Resume that includes the following information: 1) contact information; 2) completed course work (unit/credit hours); 3) academic standing/GPA; 4) work/volunteer experience including the work schedule and hours worked per week as well as dates or employment; and title, series, and grade, if applicable; 5) supervisors name, phone number and email address for each work period listed and whether or not we may contact them for reference checks; and 6) references.



    • Current transcripts: an unofficial copy is sufficient with the application; however if selected, an official transcript will be required. **Transcripts MUST include the student's name, name of the school, current GPA/academic standing, past and current coursework, and degree program. If your transcripts do not provide the information listed above, include additional official academic documentation that meets the requirements.



    • Proof of Enrollment or Class Registration for the Fall 2019 semester and documentation that states projected graduation date of Fall 2020 or later*. If you are not presently enrolled foFall 2019 or anticipate graduating prior to the Fall 2020 semester, you may upload an acceptance letter to a qualifying program for the Fall 2020 semester. This letter must be dated within the last 12 months and must specify the term of acceptance and the program to which you have been accepted.



    • If you are claiming veterans' preference, you must submit proof of veterans' preference with your application. **


    For 5-point veteran's preference, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty (Member Copy 4 is preferable) which must show the type of discharge and dates of active duty. If you are currently on active duty, you must provide a certification on letterhead from your military branch which contains your military service date, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions. The expected date of discharge or release must be within 120 days of the date the certification is submitted for consideration for this vacancy announcement. If the appropriate information is not submitted to confirm your current or expected discharge status, dates of service, etc., you will not receive credit for the claimed active duty military service.

    For 10-point veteran's preference, you must submit a current version of the SF-15 (Application for 10-Point Veteran Preference), dated October 2013, and any documentation required by this form to support your claim. Previous editions of the SF-15 will not be accepted. If we cannot verify your 10-point preference status, you will receive 5-point preference if veterans' preference requirements have been met.

    For Sole Survivorship preference, you must provide a copy of your DD-214 (Member Copy 4 is preferable) or another form of official documentation which shows your discharge or release from active duty occurred on or after August 29, 2008 and was based on a sole survivorship discharge.

    For further information regarding Veterans, click here.

    To gain access to your DD214 online, please visit: http://www.archives.gov/veterans/military-servicerecords/get-service-records.html.

    Unofficial transcripts showing cumulative GPA is equal to or higher than 2.0. Note: Unofficial transcripts are acceptable for the purpose of applying. Official transcripts/official proof of enrollment will be required prior to final appointment. Applicants in high school should submit their most recent report card.

    All supporting documentation, applicable to you, must be attached to your online application via upload or by fax using the cover sheet and phone number generated in the application.

    If the information you submit is insufficient to verify your eligibility or you fail to submit any of the required documents, it will disqualify you from being considered for this job opportunity.

    Next Steps:

    Applicants tentatively selected for this position will be required to undergo a pre-employment background investigation.

    As a condition of employment, male applicants born after December 31, 1959, must certify prior to appointment that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.


    Once the online application package is received, you will be notified through USAJOBS of your qualification status and referral or non-referral to the hiring official for further consideration. If further evaluation or interviews are required you will be contacted.  If a tentative job offer is made, we will conduct a suitability and/or security background investigation.

    You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status."