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"MS-19-SOL-07" Vacancy Details

About

Announcement Number:
MS-19-SOL-07
Hiring Agency:
Labor, Office of the Solicitor
Position Title:
Supervisory Management and Program Analyst
Open Period:
03/12/2019 - 03/26/2019

Format MM/DD/YYYY

Series/Grade:
GS - 0343 09/11
Salary:
USD $56,233 - USD $88,450
Work Schedule:
Full-time -
Promotion Potential:
GS-11
Promotion Potential Explanation:
There is no obligation to provide future promotions to you if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, the need for an employee promoted to the higher level, and supervisory approval.
Duty Location(s):
1 Vacancy in

Washington DC, DC, US
Telework Eligible:
No
For More Info:
Camille L. Britt
202-693-5415
britt.camille.l@dol.gov

Overview

Hiring Path:
• Individuals with disabilities
• Competitive service
• Career transition (CTAP, ICTAP, RPL)
• Land & base management
• Military spouses
• Peace Corps & AmeriCorps VISTA
• Special authorities
• Veterans
Who May Apply/Clarification From the Agency:
Interagency Career Transition Assistance Program (ICTAP) and Career Transition Assistance Program (CTAP) eligibles must be in the local commuting area.
Security Clearance Required:
Not Required
Appointment Type
Permanent
Marketing:
About the Agency
Summary:

DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve.  DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

This position is located in the Division of Occupational Safety and Health, which is one of the largest of the National Office divisions in the Office of the Solicitor of Labor (SOL). The Division is responsible for the legal work arising out of the Department's administration and enforcement of, and the performance of related legal activities under, the Occupational Safety and Health Act of 1970 (OSH Act) as amended, and the antidiscrimination provisions contained within the International Safe Container Act of 1977; the Surface Transportation Assistance Act of 1982; the Asbestos Hazard Emergency Response Act of 1986; and the Seaman’s Protection Act, as amended by the Coast Guard Authorization Act of 2010. This includes providing legal advice to Departmental officials; assisting in the conduct of litigation by the SOL field offices; conducting litigation before the Occupational Safety and Health Review Commission and federal district and appellate courts; providing legal services in connection with rulemakings regarding safety and health standards; representing the Department vis-à-vis other Federal agencies, the legislative Branch, states, private sector groups, and members of the public; reviewing state plans; and providing legal services in connection with OSHA's voluntary programs and compliance assistance efforts.


The incumbent is responsible for providing a variety of legal and administrative tasks, to the OSH Services Division and exercises responsibility for a variety of confidential and administrative duties as described below. The Incumbent:



  • Serves as the first line supervisor for the OSH Division's legal assistant support staff, consisting of a small number of Legal Assistants. Subordinates are assigned to provide direct support to one or more Counsel areas in the Division including the Counsel for Appellate Litigation, the Counsel for Regional Litigation and General Legal Advice, the Counsel for Standards, and the Counsel for Special Litigation. Assignments to specific areas are made on consideration of priorities, the difficulty and requirements of the work, and the relative capabilities and level of training of the subordinates.


  • Discusses assignment needs with Division Counsels as necessary in order to ensure maximum productivity and effective use of support staff.




  • Participates in the development of  administrative procedures and controls for the establishment and management of the Division's historical files. Develops and maintains related systems, including automated tracking systems, to improve management and control of the filing and review of briefs and legal opinions and related documents.




  • Participates with the Division's Deputy, the Counsels for Regional Litigation, Appellate Litigation, and Counsel for General Legal Advice in the administrative management aspects of establishing and maintaining these systems.




  • Coordinates preparation of confidential and important memoranda and correspondence to officials of executive departments and independent agencies, members of Congress, DOL personnel, officials of labor organizations and management groups, academic institutions, private research groups, and civic groups. Advises attorneys and clerical personnel on the proper format for such documents.



  • Serves as the Division’s primary source of management support with respect to office equipment and facilities. Updates and maintains subscriptions for periodicals, arranges for servicing and repair, as necessary, of office equipment and furniture, and serves in a liaison capacity with building management staff on building management issues.

  • Serves as the Division’s primary source of management support with respect to travel by Division employees. Assists staff with the preparation of travel orders and submission of travel vouchers at the conclusion of TDY travel.

  • Provides additional administrative support, as necessary, to the Associate Solicitor, Deputy Associate Solicitor, Counsels, and attorneys within the Division.


  • Assures that staff attorneys and others in the Division are provided access to suitable training course and materials and that sufficient funds are available to satisfy all financial obligations incurred by such training. This may involve preparing the necessary paperwork to obtain reimbursement to such course from OSHA, in appropriate cases.




  • Coordinates preparation of confidential and important memoranda and correspondence to officials of executive departments and independent agencies, members of Congress, DOL personnel, officials of labor organizations and management groups, academic institutions, private research groups, and civic groups. Advises attorneys and clerical personnel on the proper format for such documents.



Qualifications and Evaluations

Requirements:

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection. Reference the "Required Documents" section for additional requirements.

Key Requirements:
  • U.S. Citizenship is required.
  • Appointment to this position may require a background investigation.
  • Requires a probationary period if the requirement has not been met.
  • Relocation Expenses will not be paid
  • This position is outside of the Bargaining Unit
  • Education Requirements:

    If you wish to use your education as a basis for meeting the eligibility and/or minimum qualification requirements for this position, you must submit academic transcripts demonstrating that you meet the qualifying specialized experience. If you do not submit sufficient academic documentation necessary to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy. 


    Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.

    If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position.   Click Evaluation of Foreign Education for more information.

    Evaluations:

    Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration for special priority selection.  ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 90 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 and 27 to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.

     
    Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:


    Human Resources Management


     


    Budget, Procurement and Financial Management


     


    Equipment and Facilities Management


     


    Records Management



    The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your vacancy question responses.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

    Qualifications:

    TO QUALIFY FOR THE GS-09 Based on Education, you must have:

    A Master's or equivalent graduate degree OR Two full years of progressively higher level graduate education leading to such a degree or a LL.B. or J.D., if related

    or

    Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-07, in the Federal Service.


    Applicants must meet time-in-grade, time-after-competitive-appointment and qualification requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection. Reference the “required Documents” section for additional requirements. 


    Specialized experience at this level is experience that has equipped the applicant with specific knowledge of experience supporting an office or operational environment from an administrative support perspective to include time and attendance, drafting memos, coordinating schedules, and doing basic research. Managing human resources actions, recruitment processes, onboarding and separation processing, and knowledge of grammar and writing techniques, ability to manage executive correspondence, knowledge of automated systems to carry out administrative functions on behalf of the management staff e.g., word processing, spreadsheets, presentations, email, scheduling, travel, budget, personnel, matter management, and/or other comparable software and systems; knowledge of document management/recording procedures; develops administrative directions, and able to take direction. Must also have experience complying with confidentiality and privilege requirements of an organized legal office.


     


    TO QUALIFY FOR THE GS-11 Based on Education, you must have:


    I have completed a Ph.D. or equivalent doctoral degree; OR three full years of progressively higher graduate level education leading to such a degree or LL.M., if related in a related field which has provided me with the required knowledge, skills and abilities necessary to do the work of this position.


    or


    Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-09, in the Federal Service.


    Applicants must meet time-in-grade, time-after-competitive-appointment and qualification requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection. Reference the “required Documents” section for additional requirements. 


     


    Specialized experience at this level is experience that has equipped the applicant with specific knowledge of experience supporting an office or operational environment from an administrative support perspective to include time and attendance, drafting memos, coordinating schedules, and doing basic research. Managing human resources actions, recruitment processes, onboarding and separation processing, and knowledge of grammar and writing techniques, ability to manage executive correspondence, knowledge of automated systems to carry out administrative functions on behalf of the management staff e.g., word processing, spreadsheets, presentations, email, scheduling, travel, budget, personnel, matter management, and/or other comparable software and systems; knowledge of document management/recording procedures; develops administrative directions, and able to take direction. Must also have experience complying with confidentiality and privilege requirements of an organized legal office. Must have experience serving as a first line supervisor to support staff, developing performance standards, receiving and approving leave.

    Benefits and Other Info

    Benefits URL:
    Review our Benefits
    Other Information:

    DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

    Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

    Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES.

    How to Apply

    How to Apply:

    Follow the steps below to apply.  Your application and ALL required supplemental documents MUST  be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered. Click here for information on Reasonable Accommodations.

    SAVE your information before the 30 MINUTE TIMEOUT!  For help, go to https://www.usajobs.gov/Help/how-to/.

    STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents
    Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, HR may amend your responses to more accurately reflect the competency indicated by resume content.  FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.


    STEP 2 - Complete the 1st part of the application process (USAJOBS)
    Once you have identified a job on www.usajobs.gov  that you wish to apply for, click on the title and click the Apply button .  For questions about the vacancy, contact the Agency Contact at the bottom of the announcement.  Click “Start Application” and proceed through 5 steps noted at the top of the USAJOBS page.  You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application.  At Step 5, click “Continue to Agency Site”.



    STEP 3 – Complete the 2nd part of the application process (DOL)
    On the Department of Labor (DOL) page, create a DOL Account if you have not already and click “APPLY TO THIS VACANCY”.  Continue through the 7 progress steps indicated by circles at the top of the DOL page.  The 3rd progress step is where you answer the vacancy specific questions.  The 4th progress step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.



    STEP 4 – On the “Review and Submit” step, click “Submit Application”
    The last “Confirmation” step will turn green noting that your application was submitted successfully.

    STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then “Update Application”.

    Required Documents:

    The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.  Also, do not upload password protected documents.

    The following documents are required from ALL applicants:

    - Most Recent SF-50 that indicates current grade, step, and competitive status - All status candidates or reinstatement eligibles MUST submit.

    WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status.  For current DOL employees, an award SF-50 DOES NOT indicate grade and step.  Ensure you submit your most recent SF-50 indicating grade, step and competitive status to establish your eligibility for this position.

    - Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted.  If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended.  Applies to current and former Federal employees.

    - Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-47.  For more information, click here.


    The following documents are required if applicable:



    - Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP/CTAP Eligibility.

    - DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 vs. Copy 1)

    - Special/Non-Competitive Appointing Authority Documents - Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements):


    (a) Persons with Severe Disabilities (SCHEDULE A)
    (b) Veterans' Recruitment Appointment (VRA)
    (c) 30% or More Compensably Disabled Veterans
    (d) Former Peace Corps Volunteers or Current or Former Peace Corps Employees

    - Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

    Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.


     

    Next Steps:

    Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration.  Candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome.  A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

    For instructions on how to check the status of your application, go to Step 7 on: Using DOORS and USAJOBS Help Guide.  To sign up for Application Status Updates via email: Click Here for instructions.