Skip to main content

Vacancy Details


About

Announcement Number:
MP-18-MA-00548-ICTAP
Hiring Agency:
Department of Energy
Position Title:
Protocol Specialist
Open Period:
11/13/2017 - 11/15/2017

Format MM/DD/YYYY

Series/Grade:
GS - 0301 13
Salary:
(USD) $94,796 - (USD) $123,234
Promotion Potential:
GS-13
Duty Location(s):
1 Vacancy in

District of Columbia, DC, US
For More Info:
Linda Yorgensen
509-376-3610
Linda.Yorgensen@hc.doe.gov

Overview

Who May Apply:
Agency Career Transition Assistance Program (CTAP) and Interagency Career Transition Assistance Program (ICTAP) Eligibles Only. 

Individuals with special priority selection eligibility under the CTAP/ICTAP and are well qualified for the position receive consideration for special priority selection.  You must meet the qualified standards and selective factors of the position.  Please submit the required CTAP/ICTAP documents as discussed under How to Apply.

 

 

 

 

 
Security Clearance Required:
Q Sensitive
Duration Appointment:
Permanent
Marketing Statement:
The Department of Energy's (DOE's) overarching mission is to advance the national, economic, and energy security of the U.S. through scientific and technological innovation and the environmental cleanup of the national nuclear weapons complex.  With DOE you'll have the flexibility and freedom to explore a world of possibilities through a wealth of exciting and challenging career opportunities by joing DOE, you can hone your career skills while helping to secure the U.S. future and make a real difference in the lives of Americans and people around the world.
Summary:
This position is located in the Office of Scheduling and Advance within the Office of Management.  The incumbent is responsible for supporting the Office of the Secretary in all matters of protocol and in the execution of events.
Supervisory Position:
No
Relocation Authorized:
No
Travel Required:
Occasional Travel

More than 25%

Conditions of Employment:

You must be a United States Citizen. This employer participates in the e-Verify program. Males must abide by Selective Service registration requirements. This position requires a Q critical sensitive security clearance.

Duties

As a Protocol Specialist, you will:

  • Serve for the Secretary and the Deputy Secretary; work with Embassy employees in setting up meetings and conferences in the United States and abroad; preparing for and assisting with high-level official international visits, preparing official government-to-government signing ceremonies, and executing official gift presentations to foreign dignitaries and officials.
  • Maintain foreign visitor database for the Office of the Secretary which requires close coordination with Embassy officials and the Secretary's scheduler and/or the Director. Prepare all foreign national clearance memoranda for the Secretary and the Deputy Secretary's meetings in Washington, coordinating with Departmental Security Headquarters. 
  • Provide advance support for the Secretary and Deputy Secretary's international trips and those events in the United States which have international components.
  • Works special projects and special events hosted by the Office of the Secretary; provides additional support for and counsel to the Office of the Secretary in the matter of official gifts.

Qualifications and Evaluations

Education:
This position has no positive educational requirement
Requirements:
OTHER REQUIREMENTS:  

CONDITION OF EMPLOYMENT: You must be able to obtain and maintain a Q Clearance critical sensitive. 

You must submit all required supporting documents and you must meet all qualification requirements outlined on this vacancy announcement by the closing date.
Evaluations:
The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.

If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
Qualifications:
SPECIALIZED EXPERIENCE REQUIREMENTS

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service, i.e., GS-12. Specialized experience for this position is:
  1. Mastery of protocol related to national and international rules, procedures, traditional, and formal diplomatic customs, courtesies, and etiquette.
  2. Knowledge of policy, decision-making institutions of the legislative and executive branches of Federal government.
  3. Knowledge of energy programs, policy developments, domestic and international.
Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!
  1. Mastery of protocol principles, methods, practices and precedence to include national and international rules, procedures and forms prescribing traditional and formal diplomatic customs, courtesies and etiquette for distinguished visitors (US and Foreign, including government officials).
  2. Knowledge of the mission, functions, laws, regulations, precedents, programs, policies, budgets, goals, objectives, protocol rule and regulations and issues concerning the overall organization.
  3. Knowledge of and skill in applying the principles, practices and techniques of management. Knowledge of a variety of quantitative and qualitative analytical principles, methods and techniques.
  4. Knowledge of the policy and decision- making institutions of the legislative and executive branches of the Federal government, key public and private policymakers of foreign countries, companies, and international organizations.
  5. Knowledge of DOE's programs as well as significant energy policy developments abroad that may affect domestic and international energy policy.
  6. Highly skilled in oral and written communication for the purpose of presenting findings and recommendations to the supervisor and Departmental staff.
Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Benefits and Other Info

Benefits:
Review our Benefits
Other Information:
  • The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
  • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
  • More than one selection may be made from this vacancy announcement.
  • Some positions may require completion of a probationary period of up to 1 (one) year.
  • Many positions require successful completion of a background investigation.
  • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement
Reasonable Accommodation Policy:  https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement
Veterans Information:  https://help.usajobs.gov/index.php/Veterans_Information
Telework:  www.telework.gov
Selective Service Registration: http://www.sss.gov/

How to Apply

How to Apply:
To be considered for this position, you must submit your complete application no later than 11:59pm U.S. Eastern Time on the closing date of this announcement. If you do not submit a complete application prior to the closing time (regardless of when you started) the online application system will not allow you to finish! Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our online application system displays a countdown timer at the top of the screen for your reference. 

For your security, your session in our online application system will "time-out" if you are inactive for a certain period of time. We recommend that you preview the assessment questions before you apply and prepare all of your information prior to beginning the application. If you do get "timed-out" you will have to log back in to USAJOBS and re-visit the vacancy announcement, you can then click "Update Application" to finish where you left off.

Steps to submit a complete application:
  1. Click the "Apply Online" button. If you are not already logged in, you will need to do so.
  2. You must have a complete resume associated with your USAJOBS account. Please note that some DOE offices do not accept uploaded resumes and instead require that you submit a USAJOBS-formatted resume using the Resume Builder.
  3. You will be prompted to select a resume and any documentation you have attached to your USAJOBS account before you are transferred to the Department of Energy's online application system. Please be aware that any document you select before being transferred to our system, will not automatically be received. You must take steps to download your documents from USAJOBS during the "Documents" step within our online application system (see Step 6).
  4. If you are a first-time applicant to the Department of Energy, you'll be asked to register an account first. If you are a returning applicant, you will skip this step and go straight to the application portion.
  5. You must respond to all applicant assessment questions, carefully following all instructions provided.
  6. You will then be asked to upload additional supporting documentation. If you selected documents from USAJOBS prior to being transferred to our application system (Step 3), you will need to click the "USAJOBS" link to complete the transfer process. These documents ARE NOT automatically transferred! It is ultimately your responsibility to make sure all required documents are either faxed, uploaded, or transferred from USAJOBS successfully. If you are unsure that your documents went through, please contact the HR Specialist listed on the announcement BEFORE the vacancy closes.
  7. After reviewing your submission in the final step, you must click "Submit Application" at the bottom of the page. If you leave the application before clicking Submit, your application will not be received.
If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.


NEED HELP?
  • If you experience any difficulties with the online application process (anything after you have clicked the 'Apply Online' button): contact the HR Office listed on this announcement between normal business hours. If you are receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number. If necessary, we will put you in touch with the technical support number if we are unable to assist you personally. 
  • If you need help with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder): please visit the USAJOBS Resource Center and select a topic of inquiry. Or, you may reach out to USAJOBS directly for support, by visiting the USAJOBS Contact Us page. We regret that we are unable to support any issues with USAJOBS, as this service is not maintained by the Department of Energy.
  • If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Office listed on this announcement during normal business hours to discuss your situation.
Required Documents:
Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.
If you are unsure, click the link for each document type to read more.

ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
  • Your resume should list all work experience (paid and unpaid); you must list the full name and address of the each employer.
  • For all types of work experience, you should indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
  • For paid work experience, please indicate your starting grade/salary for each position and the highest grade/salary you earned (if different).
  • Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
  • For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require one specific format. You will be notified at the time you click 'Apply Online' which type of resume is acceptable.  It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action). 

To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
  1. Full position title;
  2. appointment type;
  3. occupational series;
  4. pay plan, grade, and step;
  5. tenure code; and
  6. service computation date (SCD).
If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

Veterans: veteran eligibility documentation (DD-214 Member #4 Copy, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.

Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.

Displaced Federal employees who qualify for CTAP/ICTAP: If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means, please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP, you must still be found well-qualified for this position. Please see the OPM Guide to Career Transition for more information.
What to Expect Next:
After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected for e-mail updates, you can review your current application status in USAJOBS at any time. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.

In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected.