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Vacancy Details


About

Announcement Number:
TN-19-SC-BUS-INTERN
Hiring Agency:
Department of Energy
Position Title:
Student Trainee - General Business (Pathways Internship )
Open Period:
02/14/2019 - 02/19/2019

Format MM/DD/YYYY


This vacancy is limited to a certain number of applicants and may close before the close date listed here if that limit is reached.
Series/Grade:
GS - 0399,1199,1099,0599 04/05/07
Salary:
USD $29,847 - USD $61,584
Work Schedule:
Multiple - Full Time or Part Time
Promotion Potential:
GS-00
Duty Location(s):
Few Vacancies in

Washington DC, DC, US
Lemont, IL, US
Warrenville, IL, US

Oak Ridge, TN, US
Upton, NY, US
Telework Eligible:
No
For More Info:
Jasmine Coleman
865-574-8418
Jasmine.Coleman@hc.doe.gov

Overview

Hiring Path:
• Open to the public
• Students
Who May Apply/Clarification From the Agency:
Students enrolled or accepted for enrollment as degree (diploma, certificate, etc.) seeking students. (See requirements section for additional requirements.)
Security Clearance Required:
Not Applicable
Appointment Type
Internships (Student)
Appointment Type Details:
Not-to-Exceed 09/30/2019.
Marketing Statement:

This position is with the Department of Energy, Office of Science. For more information, visit https://science.energy.gov/


The mission of the U.S. Department of Energy (DOE) is to ensure America’s security and prosperity by addressing its energy, environmental and nuclear challenges through transformative science and technology solutions.  The DOE’s mission speaks to all sectors of the economy.  Whether your expertise is in science, technology, engineering, national security, international affairs or business, the DOE offers challenging and innovative work environments.  

Summary:

This position is being filled under the Pathways Internship Program.  The Internship Program provides students who are enrolled in or accepted for enrollment in a wide variety of qualifying educational institutions with paid opportunities to work and explore career paths related to their academic fields of study or career interests. 


 

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

This position is with the Department of Energy, Office of Science. 


Students will perform a wide variety of duties in the business field designed to meet DOE’s mission and the student's learning objectives.

As a Administrative and Clerical Intern your duties may include:



  • Use word processing/spreadsheet software to prepare correspondence, reports and other documents.

  • Maintain records and files.

  • Collect data and evaluate information.

  • Track pending actions to ensure timely completion.

  • Assist and provide support on researching legal, financial and regulatory material to obtain factual information or interpretation.

  • Prepare charts/presentations based on analytical results received by senior team members.

  • Attend meetings and conferences to observe proceedings.

  • Monitor the status of accomplishments against established schedules, if necessary identify anticipated problems and initiate simple corrective actions.


As a Communications/Public Affairs Intern your duties may include:



  • Perform research and analyze data for actual accuracy.

  • Assemble information from various sources.

  • Prepare draft articles for newsletters.

  • Use internet and other tools to enhance the readability of newsletter articles.


As a Contract Management Intern your duties may include:



  • Assist finance or contract site office staff in creating, updating, or reviewing various business documents. 

  • Perform tasks using Office products (Word, Excel or PowerPoint) .

  • Assist in the review of Contractor submissions of proposed procurement actions.

  • Assist in the review and provide feedback to improve Contractor budget activities and submissions.

  • Provide support to the federal Contract and Finance staff.


As a Accounting Intern your duties may include:



  • Receive, review and verify the validity and completeness of budget or financial data, including disbursements and collections

  • Enter data into budget/financial system and correct invalid or incorrect entries

  • Verify, balance and reconcile detailed supporting documentation, lists, automated records and/or reports

  • Assist in the preparation of recurring and special reports


 


These are the following positions/locations that are being advertised in this announcement:



  • Accounting Intern - GS-0599-4/5 -Oak Ridge, TN.

  • Contract Specialist Intern - GS-1199-4/5 - Oak Ridge, TN.

  • Administrative Intern - GS-399-4 - Upton, NY.

  • Administrative Intern - GS-399-4 - Lemont, IL.

  • Administrative Intern - GS-399-4 - Warrenville, IL.

  • Public Affairs Intern - GS-1099-7 - Washington D.C.

Qualifications and Evaluations

Requirements:

Students enrolled or accepted for enrollment as degree (diploma, certificate, etc.) seeking students in an accredited high school or State approved home school, technical or vocational school, 2 or 4-year college or university or graduate or professional school, with at least a half-time course load.  Must be in good academic standing (GPA of 2.0 or higher).

Veterans Preference applies and will be adjudicated accordingly.


Excepted Appointment Not-To-Exceed (NTE) 09/30/2019, some appointments may be extended for one year and/or may be converted to a term or permanent position; however, conversion is not mandatory or guaranteed. Some appointments may be extended or may be eligible for conversion if eligibility requirements are met. Please check out the requirements on OPMs website.


This vacancy is limited to the first 200 applicants and may close before the close date listed here if that limit is reached.


 

Key Requirements:
  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • See "Other Information" section regarding Selective Service requirements.
  • Must be a current student or enrolled/accepted for enrollment as a student.
  • Must sign an Internship Program Participant Agreement.
  • Resume and question responses must be submitted online.
  • Education Requirements:

    Level of Education:



    • GS-4:  Completion of 2 full academic years of post-high school study or an associate's degree.


    • GS-5: Completion of 4 academic years of post-high school leading to a bachelor's degree or equivalent degree.




    • GS-7: Completion of 1 full academic year of graduate level education; or Eligibility under the Superior Academic Achievement Provision and completion of a bachelor's degree.


      NOTE: One full academic year of undergraduate; graduate; vocational; trades; technical or high school education is the number of credit hours determined by the college, university or school to represent 1 year of full-time study. One year of education is typically defined as two semesters (30 semester hours or 45 quarter hours).

      Copies of unofficial transcripts and proof of enrollment must be provided at the time of application to support your educational claims.

      Education must be obtained from an accredited institution recognized by the U.S. Department of Education. 

      Foreign education must be reviewed by an organization recognized by the U.S. Department of Education.  For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

    Evaluations:

    Students will be evaluated based on a comparison of the quality and extent of their education as reflected in their resume against the requirements of available positions.


    Qualifications:
    Students will be evaluated based on a comparison of the quality and extent of their education as reflected in their resume against the requirements of available positions.

    If you are a Veteran Preference eligible candidate, you will be listed at the top of whatever quality category your rating places you in.  CP/CPS veterans are placed at the top of the highest quality category for all positions except professional and scientific positions at the GS-09 or higher.

    If your resume is incomplete or does not support the responses in your online questionnaire, or if you fail to submit required documentation BEFORE the vacancy closes, you may be rated “ineligible”, “not qualified” or your score may be adjusted.

    Benefits and Other Info

    Benefits URL:
    Review our Benefits
    Other Information:
    • The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
    • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
    • More than one selection may be made from this vacancy announcement.
    • Some positions may require completion of a probationary period of up to one year.
    • Many positions require successful completion of a background investigation.
    • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
    EEO Policy:  http://www.usajobs.gov/eeo
    Reasonable Accommodation Policy:  http://www.usajobs.gov/raps
    Veterans Information:   http://www.usajobs.gov/vi
    Telework:  www.telework.gov
    Selective Service Registration: http://www.sss.gov/

    How to Apply

    How to Apply:
    To be considered for this position, you must submit your complete application no later than 11:59 pm U.S. Eastern Time on the closing date of this announcement. If you do not submit a complete application prior to the closing time (regardless of when you started) the online application system will not allow you to finish! Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our online application system displays a countdown timer at the top of the screen for your reference. 

    For your security, your session in our online application system will "time-out" if you are inactive for a certain period of time. We recommend that you preview the assessment questions before you apply and prepare all of your information prior to beginning the application. If you do get "timed-out" you will have to log back in to USAJOBS and re-visit the vacancy announcement, you can then click "Update Application" to finish where you left off.

    Steps to submit a complete application:
    1. Click the "Apply Online" button. If you are not already logged in, you will need to do so.
    2. You must have a complete resume associated with your USAJOBS account. Please note that some DOE offices do not accept uploaded resumes and instead require that you submit a USAJOBS-formatted resume using the Resume Builder.
    3. You will be prompted to select a resume and any documentation you have attached to your USAJOBS account before you are transferred to the Department of Energy's online application system. Please be aware that any document you select before being transferred to our system, will not automatically be received. You must take steps to download your documents from USAJOBS during the "Documents" step within our online application system (see Step 6).
    4. If you are a first-time applicant to the Department of Energy, you'll be asked to register an account first. If you are a returning applicant, you will skip this step and go straight to the application portion.
    5. You must respond to all applicant assessment questions, carefully following all instructions provided.
    6. You will then be asked to upload additional supporting documentation. If you selected documents from USAJOBS prior to being transferred to our application system (Step 3), you will need to click the "USAJOBS" link to complete the transfer process. These documents ARE NOT automatically transferred! It is ultimately your responsibility to make sure all required documents are either faxed, uploaded, or transferred from USAJOBS successfully. If you are unsure that your documents went through, please contact the HR Specialist listed on the announcement BEFORE the vacancy closes.
    7. After reviewing your submission in the final step, you must click "Submit Application" at the bottom of the page. If you leave the application before clicking Submit, your application will not be received.
    If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.


    NEED HELP?
    • If you experience any difficulties with the online application process (anything after you have clicked the 'Apply Online' button): contact the HR Office listed on this announcement between normal business hours. If you are receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number. If necessary, we will put you in touch with the technical support number if we are unable to assist you personally. 
    • If you need help with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder): please visit the USAJOBS Resource Center and select a topic of inquiry. Or, you may reach out to USAJOBS directly for support, by visiting the USAJOBS Contact Us page. We regret that we are unable to support any issues with USAJOBS, as this service is not maintained by the Department of Energy.
    • If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Office listed on this announcement during normal business hours to discuss your situation.
    Required Documents:
    Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.

    Required Documents:
    1. Resume
    2. Responses to the vacancy assessment questionnaire
    3. College transcripts showing course titles, number of credits, grades, courses currently in progress and date of completion.  “Unofficial” transcripts are acceptable at the time of application.
    4. Acceptance letter of Enrollment from the educational institution that confirms both of the following criteria:  1) the degree/diploma program in which you have been accepted and 2) that you will be enrolled, at least, on a half time basis.  (An individual who needs to complete less than the equivalent half of an academic/vocational or technical course-load immediately prior to graduating is still considered a student for the purpose of this program.)
     Applicants claiming Veteran Preference:
    • Separated members must submit a copy of your DD214, member 4 copy.
    • Active Duty members must submit documentation that certifies they are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.
    • Veterans claiming 10 point preference must also submit a SF-15 and ALL documents indicated on the form as proof of type of preference.
    • Veterans claiming eligibility based on a service-connected disability must submit a copy of a letter from the Department of Veterans’ Affairs certifying as to the presence of a service-connected disability and indicating the percentage of disability.
    Next Steps:
    After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected for e-mail updates, you can review your current application status in USAJOBS at any time. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.

    In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected.