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Vacancy Details

Grade: 05

1 GS-5 Choose one answer that best describes your education, education or combination of education and experience as related to the qualification requirements for this position. Answer to this question is required
  • I possess at least one year of specialized experience equivalent to at least the GS-4 level in the Federal service that provided the knowledge, skills and abilities to successfully perform the duties of this position as described in the vacancy announcement. Examples of specialized experience may include - assisting in preparing and maintaining budget and statistical tables, spreadsheets and databases that support the budget process.
  • I have successfully completed four full years of education above the high school level for which high school graduation or the equivalent was a prerequisite.
  • I have a combination of post-high school education and specialized experience that together meet the qualification requirements for this position.
  • I do not meet any of the requirements as described.
2 Select the response that best describes your experience working with worksheets, forms or records that require attention to detail in accurately transferring and recording numeric, alphanumeric and written data from such documents into databases or electronic forms. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
3 Select the response that best describes your experience in applying the principles and practices of budget formulation. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have assisted in the budget formulation process by gathering and summarizing data from various sources, performing routine calculations, updating files, and generating standard reports.
  • I have formulated a complete, but routine annual budget with supporting documentation, under close supervision by a supervisor or senior employee to ensure compliance with correct procedures.
  • I have formulated multiyear budgets with supporting documentation for fluctuating organizational requirements as a regular part of a job, independently and usually without review by a supervisor or senior employee.
  • This task has been a central or major part of my work. I have routinely performed the more complex aspects of budget formulation for a variety of organizations and have developed guidance and instructions for use by budget analysts in subordinate echelons.
4 Select the response that best characterizes the level of support you have typically provided in the formulation and/or execution of an organizational budget. Answer to this question is required
  • I have not provided support in the formulation or execution of an organizational budget.
  • I have assisted in gathering and analyzing budget and financial data for use by others in formulating or executing a budget.
  • I have independently compiled, analyzed and developed budget formulation or execution data (e.g., workload, trends, forecasts, estimates, status reports) as requested by program/project managers or supervisors.
  • I have provided technical guidance and instructions to program/project managers or supervisors to resolve problems in achieving their budget formulation or execution goals and objectives.
  • I have regularly participated in meetings or conferences to justify, defend and persuade acceptance of my organization’s budget to a higher authority.
  • I have routinely served on committees or task forces to develop budgetary policies, guidance and instructions for use by analysts and management officials in subordinate organizations.
5 Select any of the following budget execution tasks you have routinely performed. Answer to this question is required
  • Researched, compiled, and summarized data by object class
  • Researched, compiled, and summarized data by organization code
  • Researched, compiled, and summarized data by cost authority/cost code
  • Cross-checked accuracy of budget data in integrated systems
  • Reviewed and verified fund requests for compliance with authorizing documentation
  • Monitored and tracked obligations
  • Monitored and tracked expenditures
  • Monitored and tracked accounts payables
  • Verified various financial documents (e.g., charge card statements, travel vouchers, invoices)
  • Identified funding shortfalls and recommended corrective actions
  • Prepared various budget execution documents (e.g., requests for transfers, reprogramming)
  • Effected allowable funds transfers between accounts
  • Tracked budgets for grants and assistance agreements and maintained accurate documentation
  • Created spreadsheets/databases for local budgetary and fiscal operations
  • Generated monthly/quarterly budgetary and financial reports
  • None of the above
6 Please select the response that reflects your highest level of experience in using spreadsheets for budget and financial data management. Answer to this question is required
  • I have extensive experience in analyzing and managing budgets through the use of multiple-layered spreadsheets with statistical functions and complex formulae that required me to write macros for specific analytical functions.
  • I have experience using layered spreadsheets with some complex formulae.
  • I have used spreadsheets for simple tables and data compilation with standard formulae.
  • I have completed formal education or training in the use of spreadsheets but have not yet used the application on the job.
  • I have no experience using spreadsheets.
7 Select the response that best characterizes your experience in preparing and presenting budget analyses, reports, proposals and recommendations, orally and in writing, to management. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best characterizes your experience in using an automated financial system to analyze, formulate and execute a budget. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
9 Select the response that best describes your experience in applying the principles and practices of budget execution to determine whether obligations, expenditures and requested allotments are within funding limitations in the approved budget. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
10 Identify the budget office functions you have performed in your work experience. Answer to this question is required
  • Make travel arrangements.
  • Review and enter time card information for payroll purposes.
  • Maintain office files.
  • Review correspondence.
  • Type documents from rough draft into final product.
  • Process travel vouchers to reimburse travel expenses.
  • Edit documents for grammar, spelling, punctuation and sentence structure.
  • Prepare briefing books and make copies of budget materials for meetings/conferences.
  • Review and validate information entered into budget documents is accurate.
  • None of the above.
11 Select all of the following statements that reflect your experiences setting priorities, organizing workloads, and handling multiple assignments. Answer to this question is required
  • I have planned and/or executed several tasks or activities.
  • I have served on teams to plan and execute tasks or activities.
  • I have worked independently to execute tasks or activities.
  • I have set priorities in accomplishing budget work assignments.
  • I have organized multiple budgetary workloads.
  • I have completed non-routine budgetary issues within established deadlines.
  • I have completed routine budgetary issues within established deadlines.
  • I have completed budgetary issues within tight and changing deadlines.
  • None of the above
12 Select all statements that identify your experience working with financial data. Answer to this question is required
  • Cross checked accuracy of budget data
  • Prepared multiple fiscal year trend analyses including current and prior fiscal years
  • Knowledge of general ledger financial data
  • Prepared requests for fund transfers and/or reprogramming
  • Monitored and tracked obligations
  • Monitored and tracked expenditures
  • Monitored and tracked accounts payables
  • Applied statistical formulas to budgetary data
  • Prepared EXCEL and/or Access spreadsheets
  • Prepared and/or edited Word documents
  • None of the above
13 Select the response that best describes your experience organizing, maintaining, and safeguarding financial records, documents, and other materials. Answer to this question is required
  • I have maintained routine office files or subject matter correspondence with limited supervision.
  • I have maintained routine office files or subject matter correspondence with limited supervision. Modifications were made to existing file systems as directed.
  • I have independently maintained routine office files, other materials, or subject matter correspondence. With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
  • I have maintained financial records, documents, and other materials. My experience at this level includes maintaining regulations and policies pertaining to financial records and retrieval. I have maintained a library of documents and/or a database.
  • I have experience maintaining and safeguarding financial records, inventories, and various reference materials. This included maintaining regulations, policies and guidelines pertaining to financial issues necessary to ensure compliance with internal and external mandates. I independently maintained a library of documents and/or a database. I utilized personal knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
  • None of the above.
14 Select the executive assistant tasks you have performed as a regular and recurring part of your job assignments. Check all that apply. Answer to this question is required
  • Keep supervisor informed of status of requests/actions that require responses.
  • Draft responses for supervisor.
  • Coordinate and draft required responses with appropriate office.
  • Develop a system to track emails/correspondence.
  • Identify emails that correspond with meetings.
  • Review and prioritize all incoming task requests (includes correspondence by email, fax, voice mail, memo or regular mail).
  • Exercise control over supervisor's calendar, with complete authority for commitment of time for appointments, conferences, and speaking engagements.
  • Respond to various inquiries, requests, and administrative problems directed to supervisor.
  • Review incoming requests and make decisions on how to handle by arranging meetings and/or preparing responses or by assigning such matters to other qualified staff members to respond.

Grade: 06

1 GS-6 Choose one answer that best describes your experience as related to the qualification requirements for this position. Answer to this question is required
  • I possess at least one year of specialized experience equivalent to at least the GS-5 level in the Federal service that provided the knowledge, skills and abilities to successfully perform the duties of this position as described in the vacancy announcement.
  • I do not meet any of the requirements as described.
Specialized experience may include - reviewing documents to resolve routine or recurring accounting and budgetary discrepancies; entering data into accounting systems and correcting invalid/incorrect entries; monitoring accounts and sub-accounts balances to ensure accuracy and recommending appropriate action; examining invoices or other payment/funding documents for proper documentation, authorization, accounting codes and other justifications; determining proper coding and accounting to update automated systems; providing information about budget procedures to program managers and staff and submitting recurring reports on account balances and status of funds; conducting audits of various transactions used in disbursing funds to determine the appropriateness of the disbursement; and sorting and filing budget documents.
2 Select the response that best describes your experience working with worksheets, forms or records that require attention to detail in accurately transferring and recording numeric, alphanumeric and written data from such documents into databases or electronic forms. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
3 Select the response that best describes your experience in applying the principles and practices of budget formulation. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have assisted in the budget formulation process by gathering and summarizing data from various sources, performing routine calculations, updating files, and generating standard reports.
  • I have formulated a complete, but routine annual budget with supporting documentation, under close supervision by a supervisor or senior employee to ensure compliance with correct procedures.
  • I have formulated multiyear budgets with supporting documentation for fluctuating organizational requirements as a regular part of a job, independently and usually without review by a supervisor or senior employee.
  • This task has been a central or major part of my work. I have routinely performed the more complex aspects of budget formulation for a variety of organizations and have developed guidance and instructions for use by budget analysts in subordinate echelons.
4 Select the response that best characterizes the level of support you have typically provided in the formulation and/or execution of an organizational budget. Answer to this question is required
  • I have not provided support in the formulation or execution of an organizational budget.
  • I have assisted in gathering and analyzing budget and financial data for use by others in formulating or executing a budget.
  • I have independently compiled, analyzed and developed budget formulation or execution data (e.g., workload, trends, forecasts, estimates, status reports) as requested by program/project managers or supervisors.
  • I have provided technical guidance and instructions to program/project managers or supervisors to resolve problems in achieving their budget formulation or execution goals and objectives.
  • I have regularly participated in meetings or conferences to justify, defend and persuade acceptance of my organization’s budget to a higher authority.
  • I have routinely served on committees or task forces to develop budgetary policies, guidance and instructions for use by analysts and management officials in subordinate organizations.
5 Select any of the following budget execution tasks you have routinely performed. Answer to this question is required
  • Researched, compiled, and summarized data by object class
  • Researched, compiled, and summarized data by organization code
  • Researched, compiled, and summarized data by cost authority/cost code
  • Cross-checked accuracy of budget data in integrated systems
  • Reviewed and verified fund requests for compliance with authorizing documentation
  • Monitored and tracked obligations
  • Monitored and tracked expenditures
  • Monitored and tracked accounts payables
  • Verified various financial documents (e.g., charge card statements, travel vouchers, invoices)
  • Identified funding shortfalls and recommended corrective actions
  • Prepared various budget execution documents (e.g., requests for transfers, reprogramming)
  • Effected allowable funds transfers between accounts
  • Tracked budgets for grants and assistance agreements and maintained accurate documentation
  • Created spreadsheets/databases for local budgetary and fiscal operations
  • Generated monthly/quarterly budgetary and financial reports
  • None of the above
6 Please select the response that reflects your highest level of experience in using spreadsheets for budget and financial data management. Answer to this question is required
  • I have extensive experience in analyzing and managing budgets through the use of multiple-layered spreadsheets with statistical functions and complex formulae that required me to write macros for specific analytical functions.
  • I have experience using layered spreadsheets with some complex formulae.
  • I have used spreadsheets for simple tables and data compilation with standard formulae.
  • I have completed formal education or training in the use of spreadsheets but have not yet used the application on the job.
  • I have no experience using spreadsheets.
7 Select the response that best characterizes your experience in preparing and presenting budget analyses, reports, proposals and recommendations, orally and in writing, to management. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best characterizes your experience in using an automated financial system to analyze, formulate and execute a budget. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
9 Select the response that best describes your experience in applying the principles and practices of budget execution to determine whether obligations, expenditures and requested allotments are within funding limitations in the approved budget. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
10 Identify the budget office functions you have performed in your work experience. Answer to this question is required
  • Make travel arrangements.
  • Review and enter time card information for payroll purposes.
  • Maintain office files.
  • Review correspondence.
  • Type documents from rough draft into final product.
  • Process travel vouchers to reimburse travel expenses.
  • Edit documents for grammar, spelling, punctuation and sentence structure.
  • Prepare briefing books and make copies of budget materials for meetings/conferences.
  • Review and validate information entered into budget documents is accurate.
  • None of the above.
11 Select all of the following statements that reflect your experiences setting priorities, organizing workloads, and handling multiple assignments. Answer to this question is required
  • I have planned and/or executed several tasks or activities.
  • I have served on teams to plan and execute tasks or activities.
  • I have worked independently to execute tasks or activities.
  • I have set priorities in accomplishing budget work assignments.
  • I have organized multiple budgetary workloads.
  • I have completed non-routine budgetary issues within established deadlines.
  • I have completed routine budgetary issues within established deadlines.
  • I have completed budgetary issues within tight and changing deadlines.
  • None of the above
12 Select all statements that identify your experience working with financial data. Answer to this question is required
  • Cross checked accuracy of budget data
  • Prepared multiple fiscal year trend analyses including current and prior fiscal years
  • Knowledge of general ledger financial data
  • Prepared requests for fund transfers and/or reprogramming
  • Monitored and tracked obligations
  • Monitored and tracked expenditures
  • Monitored and tracked accounts payables
  • Applied statistical formulas to budgetary data
  • Prepared EXCEL and/or Access spreadsheets
  • Prepared and/or edited Word documents
  • None of the above
13 Select the response that best describes your experience organizing, maintaining, and safeguarding financial records, documents, and other materials. Answer to this question is required
  • I have maintained routine office files or subject matter correspondence with limited supervision.
  • I have maintained routine office files or subject matter correspondence with limited supervision. Modifications were made to existing file systems as directed.
  • I have independently maintained routine office files, other materials, or subject matter correspondence. With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
  • I have maintained financial records, documents, and other materials. My experience at this level includes maintaining regulations and policies pertaining to financial records and retrieval. I have maintained a library of documents and/or a database.
  • I have experience maintaining and safeguarding financial records, inventories, and various reference materials. This included maintaining regulations, policies and guidelines pertaining to financial issues necessary to ensure compliance with internal and external mandates. I independently maintained a library of documents and/or a database. I utilized personal knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
  • None of the above.
14 Select the executive assistant tasks you have performed as a regular and recurring part of your job assignments. Check all that apply. Answer to this question is required
  • Keep supervisor informed of status of requests/actions that require responses.
  • Draft responses for supervisor.
  • Coordinate and draft required responses with appropriate office.
  • Develop a system to track emails/correspondence.
  • Identify emails that correspond with meetings.
  • Review and prioritize all incoming task requests (includes correspondence by email, fax, voice mail, memo or regular mail).
  • Exercise control over supervisor's calendar, with complete authority for commitment of time for appointments, conferences, and speaking engagements.
  • Respond to various inquiries, requests, and administrative problems directed to supervisor.
  • Review incoming requests and make decisions on how to handle by arranging meetings and/or preparing responses or by assigning such matters to other qualified staff members to respond.

Grade: 07

Specialized experience may include - performing a full range of duties related to reviewing and maintaining complex budget transactions and maintaining budget records; providing information and guidance to program managers on procedures, forms and documentation required to support budget estimates and requests; reconciling and balancing detailed summary accounts; coordinating the timely submission of budget estimates; preparing recurring and special summary reports on specific areas of the budget; reconciling computer generated reports and data; monitoring expenditures using electronic commitment tracking systems; applying various accounting and budget regulations, laws, and requirements to ensure compliance and recommend action; determining the percentage changes/funding difference of current requirements compared to prior year expenditures; carrying out budgetary tracking, classification, and reconciliation functions complicated by program changes, changes in cost factors, and variations in sources of funding and methods of payment; and sorting and filing budget documents.
1 GS-7 Choose one answer that best describes your education, education or combination of education and experience as related to the basic qualification requirements for this position. Answer to this question is required
  • I possess at least one year of specialized experience equivalent to at least the GS-6 level in the Federal service that provided the knowledge, skills and abilities to successfully perform the duties of this position as described in the vacancy announcement.
  • I do not meet any of the requirements as described.
2 Select the response that best describes your experience working with worksheets, forms or records that require attention to detail in accurately transferring and recording numeric, alphanumeric and written data from such documents into databases or electronic forms. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
3 Select the response that best describes your experience in applying the principles and practices of budget formulation. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have assisted in the budget formulation process by gathering and summarizing data from various sources, performing routine calculations, updating files, and generating standard reports.
  • I have formulated a complete, but routine annual budget with supporting documentation, under close supervision by a supervisor or senior employee to ensure compliance with correct procedures.
  • I have formulated multiyear budgets with supporting documentation for fluctuating organizational requirements as a regular part of a job, independently and usually without review by a supervisor or senior employee.
  • This task has been a central or major part of my work. I have routinely performed the more complex aspects of budget formulation for a variety of organizations and have developed guidance and instructions for use by budget analysts in subordinate echelons.
4 Select the response that best characterizes the level of support you have typically provided in the formulation and/or execution of an organizational budget. Answer to this question is required
  • I have not provided support in the formulation or execution of an organizational budget.
  • I have assisted in gathering and analyzing budget and financial data for use by others in formulating or executing a budget.
  • I have independently compiled, analyzed and developed budget formulation or execution data (e.g., workload, trends, forecasts, estimates, status reports) as requested by program/project managers or supervisors.
  • I have provided technical guidance and instructions to program/project managers or supervisors to resolve problems in achieving their budget formulation or execution goals and objectives.
  • I have regularly participated in meetings or conferences to justify, defend and persuade acceptance of my organization’s budget to a higher authority.
  • I have routinely served on committees or task forces to develop budgetary policies, guidance and instructions for use by analysts and management officials in subordinate organizations.
5 Select any of the following budget execution tasks you have routinely performed. Answer to this question is required
  • Researched, compiled, and summarized data by object class
  • Researched, compiled, and summarized data by organization code
  • Researched, compiled, and summarized data by cost authority/cost code
  • Cross-checked accuracy of budget data in integrated systems
  • Reviewed and verified fund requests for compliance with authorizing documentation
  • Monitored and tracked obligations
  • Monitored and tracked expenditures
  • Monitored and tracked accounts payables
  • Verified various financial documents (e.g., charge card statements, travel vouchers, invoices)
  • Identified funding shortfalls and recommended corrective actions
  • Prepared various budget execution documents (e.g., requests for transfers, reprogramming)
  • Effected allowable funds transfers between accounts
  • Tracked budgets for grants and assistance agreements and maintained accurate documentation
  • Created spreadsheets/databases for local budgetary and fiscal operations
  • Generated monthly/quarterly budgetary and financial reports
  • None of the above
6 Please select the response that reflects your highest level of experience in using spreadsheets for budget and financial data management. Answer to this question is required
  • I have extensive experience in analyzing and managing budgets through the use of multiple-layered spreadsheets with statistical functions and complex formulae that required me to write macros for specific analytical functions.
  • I have experience using layered spreadsheets with some complex formulae.
  • I have used spreadsheets for simple tables and data compilation with standard formulae.
  • I have completed formal education or training in the use of spreadsheets but have not yet used the application on the job.
  • I have no experience using spreadsheets.
7 Select the response that best characterizes your experience in preparing and presenting budget analyses, reports, proposals and recommendations, orally and in writing, to management. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best characterizes your experience in using an automated financial system to analyze, formulate and execute a budget. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
9 Select the response that best describes your experience in applying the principles and practices of budget execution to determine whether obligations, expenditures and requested allotments are within funding limitations in the approved budget. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
10 Identify the budget office functions you have performed in your work experience. Answer to this question is required
  • Make travel arrangements.
  • Review and enter time card information for payroll purposes.
  • Maintain office files.
  • Review correspondence.
  • Type documents from rough draft into final product.
  • Process travel vouchers to reimburse travel expenses.
  • Edit documents for grammar, spelling, punctuation and sentence structure.
  • Prepare briefing books and make copies of budget materials for meetings/conferences.
  • Review and validate information entered into budget documents is accurate.
  • None of the above.
11 Select all of the following statements that reflect your experiences setting priorities, organizing workloads, and handling multiple assignments. Answer to this question is required
  • I have planned and/or executed several tasks or activities.
  • I have served on teams to plan and execute tasks or activities.
  • I have worked independently to execute tasks or activities.
  • I have set priorities in accomplishing budget work assignments.
  • I have organized multiple budgetary workloads.
  • I have completed non-routine budgetary issues within established deadlines.
  • I have completed routine budgetary issues within established deadlines.
  • I have completed budgetary issues within tight and changing deadlines.
  • None of the above
12 Select all statements that identify your experience working with financial data. Answer to this question is required
  • Cross checked accuracy of budget data
  • Prepared multiple fiscal year trend analyses including current and prior fiscal years
  • Knowledge of general ledger financial data
  • Prepared requests for fund transfers and/or reprogramming
  • Monitored and tracked obligations
  • Monitored and tracked expenditures
  • Monitored and tracked accounts payables
  • Applied statistical formulas to budgetary data
  • Prepared EXCEL and/or Access spreadsheets
  • Prepared and/or edited Word documents
  • None of the above
13 Select the response that best describes your experience organizing, maintaining, and safeguarding financial records, documents, and other materials. Answer to this question is required
  • I have maintained routine office files or subject matter correspondence with limited supervision.
  • I have maintained routine office files or subject matter correspondence with limited supervision. Modifications were made to existing file systems as directed.
  • I have independently maintained routine office files, other materials, or subject matter correspondence. With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
  • I have maintained financial records, documents, and other materials. My experience at this level includes maintaining regulations and policies pertaining to financial records and retrieval. I have maintained a library of documents and/or a database.
  • I have experience maintaining and safeguarding financial records, inventories, and various reference materials. This included maintaining regulations, policies and guidelines pertaining to financial issues necessary to ensure compliance with internal and external mandates. I independently maintained a library of documents and/or a database. I utilized personal knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
  • None of the above.
14 Select the executive assistant tasks you have performed as a regular and recurring part of your job assignments. Check all that apply. Answer to this question is required
  • Keep supervisor informed of status of requests/actions that require responses.
  • Draft responses for supervisor.
  • Coordinate and draft required responses with appropriate office.
  • Develop a system to track emails/correspondence.
  • Identify emails that correspond with meetings.
  • Review and prioritize all incoming task requests (includes correspondence by email, fax, voice mail, memo or regular mail).
  • Exercise control over supervisor's calendar, with complete authority for commitment of time for appointments, conferences, and speaking engagements.
  • Respond to various inquiries, requests, and administrative problems directed to supervisor.
  • Review incoming requests and make decisions on how to handle by arranging meetings and/or preparing responses or by assigning such matters to other qualified staff members to respond.

Grade: All Grades

1 Where did you learn about this vacancy? Answer to this question is required
  • American Society of Professional Estimators (ASPE)
  • Association for Advancement of Cost Engineering International (AACEi)
  • Engineering News-Record (ENR)
  • Asianlife.com
  • Diversenote.com
  • NativeAmericanJobs.com
  • WorkplaceDiversity.com
  • Department of Veterans Affairs/Vocational Rehabilitation and Employment
  • Division of Vocational Rehabilitation (DVR)
  • National Society of Black Engineers (NSBE)
  • Hispanic Association of Colleges and Universities (HACU)
  • Historically Black Colleges and Universities (HBCU)
  • Tribal Colleges and Universities (TCU)
  • Society of Hispanic Professional Engineers (SHPE)
  • Referral from a Professor or Academic Advisor
  • Referral from a College/University Career Placement Office
  • Referral from a non-listed Professional Organization
  • Job/Career Fair
  • Referral from a friend or family member
  • Reclamation Employee
  • Reclamation Internet Site
  • Referral from a State or Local government
  • Referral from another Federal Agency/employee
  • OPM USAJOBS Internet Site
  • Other Internet Site
  • Other
2 Are you a current permanent Department of Interior employee serving under a career or career-conditional appointment in the competitive service or CTAP eligible? Answer to this question is required
  • Yes
  • No
3 Have you recently been separated from Federal service after serving under a career or career-conditional appointment in the competitive service and are currently CTAP or ICTAP eligible? Answer to this question is required
  • Yes
  • No
It is your responsibility to ensure the accuracy and completeness of your application. An incomplete application or one that is not completed in accordance with instructions found in this announcement will subject you to being found ineligible. By selecting the applicable documents from the list below, I acknowledge my responsibility to submit/provide this information to the Human Resources office by the closing date of this vacancy announcement.
4 Select all that apply for this vacancy. Answer to this question is required
  • I have included a resume with my user profile in USAJOBS that will be used to support my answers to job specific questions. To be considered for the position your application must include a resume. Failure to submit a resume will result in an 'Ineligible' rating.
  • I am a veteran or other category of preference eligible. I will submit a DD-214, SF-15, and other documentation that verifies my eligibility for veterans or derived preference (e.g., VRA, VEOA, widow etc.). Failure to submit the required documents will remove my consideration as a preference eligible.
  • I am currently, or have been, a Federal employee with competitive status. I will submit a copy of my most recent SF-50, Notification of Personnel Action that verifies my competitive status. Failure to submit a SF-50 will result in loss of consideration as a current or previous Federal employee and may result in an 'Ineligible' rating.
  • I am CTAP/ICTAP eligible. I will submit a copy of my most recent performance appraisal, proof of CTAP/ICTAP eligibility, and my most recent SF-50. Failure to submit the required documents will remove me from consideration as a CTAP/ICTAP eligible.
  • I am a returned volunteer from the Peace Corps or VISTA. I will submit proof of that service. Failure to submit the required documentation will remove me from consideration as a Peace Corps or VISTA return volunteer and may result in an 'Ineligible' rating.
  • I am an overseas returnee with verification of service. Failure to submit the required documentation will remove me from consideration as an overseas returnee.
  • I am an individual with a physical or mental impairment that limits one or major life activities AND have been certified by the State Department of Vocational Services rendering me eligible for the Federal Employment Program for Persons with Disabilities. I will submit copies of my Vocational Rehabilitation documents to verify my eligibility for this program. Failure to submit the required documentation will remove me from consideration as a disabled individual.
  • I meet the educational requirements of this position as described in the vacancy announcement. I am submitting a copy of my transcripts, which include the name of the college or university and date the degree was conferred, to verify my educational accomplishments. I understand that if I do not supply a copy of my transcripts, I will be found 'Not Qualified' for this position.
  • I am applying for an Engineering (0800 series) position and am a Registered Professional Engineer. I will submit a copy of my Professional Engineer (PE) Registration. I understand that if I fail to supply my PE registration, I will not be given credit as a Registered Professional Engineer and may be found 'Not Qualified' for this position.
  • I am a Certified Public Accountant. I will submit a copy of my CPA certification. I understand that if I do not provide a copy of my CPA, I will not be given credit as a CPA.
  • I am applying for a Contract Specialist (1102 series) position and meet the Department of Interior mandatory training requirements for Contract Specialist. I am submitting copies of the training certifications. I understand that if I do not supply these copies, I will not be given credit for the training and will be found 'Not Qualified' for this position.
5 Where did you learn about this vacancy? Answer to this question is required
  • Asianlife.com
  • Diversenote.com
  • NativeAmericanJobs.com
  • WorkplaceDiversity.com
  • Department of Veterans Affairs/Vocational Rehabilitation and Employment
  • Division of Vocational Rehabilitation (DVR)
  • National Society of Black Engineers (NSBE)
  • Hispanic Association of Colleges and Universities (HACU)
  • Historically Black Colleges and Universities (HBCU)
  • Tribal Colleges and Universities (TCU)
  • Society of Hispanic Professional Engineers (SHPE)
  • Referral from a Professor or Academic Advisor
  • Referral from a College/University Career Placement Office
  • Referral from a Professional Organization
  • Job/Career Fair
  • Referral from a friend or family member
  • Reclamation Employee
  • Reclamation Internet Site
  • Referral from a State or Local government
  • Referral from another Federal Agency/employee
  • OPM USAJOBS Internet Site
  • Other Internet Site
  • Other