U.S. DEPARTMENT OF THE INTERIOR
BUREAU OF LAND MANAGEMENT

About

Announcement Number:
UT-DEU-2019-0010
Hiring Agency:
Bureau of Land Management
Position Title:
Administrative Support Assistant
Open Period:
12/12/2018 - 12/19/2018 Format MM/DD/YYYY
Series/Grade:
GS - 0303 05
Salary:
USD $33,394 - USD $43,414
Work Schedule:
Full-time -
Promotion Potential:
GS-05
Duty Location(s):
1 Vacancy in

Price, UT, US
Telework Eligible:
No
For More Info:
Sheramie Nelesen
801-539-4188
smnelsen@blm.gov

Overview

Hiring Path:
• Open to the public
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Marketing Statement:
The BLM manages more land -245 million surface acres - than any other Federal agency. This land, known as the National System of Public Lands, is primarily located in 12 Western States, including Alaska. The BLM, with a budget of about $1 billion, also administers 700 million acres of sub-surface mineral estate throughout the nation. The BLM's multiple-use mission is to sustain the health, diversity, and productivity of the public lands for the use and enjoyment of present and future generations.
Summary:

Explore a new career with the BLM - where our people are our greatest natural resource.

For additional information about the BLM, please visit Our website.

This position is located in Price, Utah. Information about Price and the surrounding area can be found at Price, UT

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel

At times, travel for field work, meetings and/or training may be required.

Duties

This position serves as the Administrative Support Assistant for the Price Field Office. The primary duty for this position is coverage of the front desk. In addition to covering the front desk, this position will be responsible for the following administrative tasks:



  • Greet visitors and provides simple guidance on programs and directs visitors and/or questions to the appropriate staff member when necessary.

  • Answers incoming telephone calls, determines the identity and nature of calls, answers caller’s questions or directs the caller to the appropriate staff member.

  • Maintains calendar of activities for conference rooms and conference bridge line.

  • Issues Christmas tree, wood, mineral, recreation as well as other permits. Sells maps and brochures. Maintains files of permits issued/sold.

  • Process monies received through the mail and over-the-counter through the Bureau’s Collections and Billings System.

  • Purchase office and miscellaneous supplies using simplified acquisition procedures.   

  • Serves as back-up travel coordinator to assist staff with travel documents in the automated travel system and back-up timekeeper to assist staff with time and attendance records in the automated payroll system.

  • Receives, date stamps and distributes hardcopy mail.

  • Performs various clerical and administrative support tasks such as photocopying, filing, typing forms, and using word processing, spreadsheets, data base management, and graphics software.

  • Reviews and enter purchase requests into the Department’s Financial and Business Management System.


Physical demands: Work is sedentary, but requires walking, bending, stooping, or sitting to deliver and acquire work assignments and associated files for completion of work.

Work environment: Work is performed in an open-space office setting.                                   

Qualifications and Evaluations

Requirements:
You must meet all qualification requirements by the closing date of the announcement.
Key Requirements:
  • U.S. Citizenship is required.
  • Security Clearance/Background Investigation is required.
  • Be sure to read the "How to Apply" and "Required Documents" Sections.
  • You cannot hold an active real estate license; nor can you
  • have an interest or hold stocks in firms with interest in Federal Lands.
  • Direct Deposit Required.
  • Education Requirements:
    Evaluations:

    After the vacancy closes, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If you meet the qualification requirements, your application will be placed in one of three categories:  Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. In addition, interviews may be conducted for this position.  The interviews may be conducted on a pass/fail basis or may be scored.  The job specific questions relate to the following knowledge, skills and abilities required to do the work of this position:

    KSA 1-Ability to communicate effectively in order to present information in easy to understand formats.

    KSA 2-Ability to operate general office equipment such as fax machines, copiers, and multi-line telephone systems.

    KSA 3-Knowledge of general office and/or clerical work such as providing customer service and handling both incoming and outgoing mail.

    KSA 4-Knowledge of automated collection and billing systems, as well as knowledge of all proper procedures and Treasury regulations for handling sales and receipt of funds.

    KSA 5-Ability to use various types of computer programs to maintain and retrieve information from automated applications/data systems.

    Qualifications:

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    To qualify at the GS-05 level you must meet one of the following: 

    Specialized Experience: Applicants must possess one (1) full year of specialized experience at or equivalent to the GS-04 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of an Administrative Support Assistant. Specialized experience includes performing clerical duties such as establishing and maintaining office files and records; receiving and referring telephone callers and visitors to the appropriate staff member; opening, logging, and determining the distribution of mail; and using a computer to perform administrative duties such as typing, scanning documents, and data entry. OR Education: Applicants may substitute education for the experience required for the GS-05 level. Four (4) years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: Applicants may also combine education and experience to qualify at the GS-05 level. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience. 

    NOTE: If you are basing all or part of your experience on education, you must submit your college transcript(s) showing hours and grades from an accredited college or university. This education must have provided you the knowledge, skills, and abilities necessary to do the work.

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your resume must contain enough information to show that you meet the specialized experience as defined in the announcement. In addition, your responses to the questions must be adequately reflected in your resume.

    Benefits and Other Info

    Benefits:
    Agency Benefits:

    To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management's website at Federal Benefits at USAJOBS.

    Other Information:
    BLM may use certain incentives, currently offered by the Federal government, to attract high quality applicants.

    The Bureau of Land Management has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.

    This position may require completion of a one year probationary period.

    This job opportunity announcement may be used to fill additional vacancies.

    Selective Service: Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.  To register or verify your registration go to the Selective Service System website. 

    Travel and relocation expenses will not be paid. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.

    Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP): CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration or that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP/ICTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well-qualified for this vacancy. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of CTAP/ICTAP eligibility, or a copy of your separation personnel action form. CTAP and ICTAP eligibles will be considered well qualified if they earn a minimum score of Well or Best Qualified on the rating criteria for this position.

    Reemployment Priority List (RPL): The RPL is the mechanism agencies use to give reemployment consideration to their former competitive service employees separated by a RIF or who have fully recovered from a compensable injury after more than one year.  If you are currently on a Reemployment Priority List, you may be given priority consideration.

    How to Apply

    How to Apply:
    To receive consideration for this position, you must provide a complete Application Package, which includes ALL of the following items: 

    1. Your responses to the Assessment Questionnaire; AND 2. Your resume; AND 3. Applicable supporting documents specified in the Required Documents section of this job announcement.

    HOW TO APPLY:

    We recommend you use the resume builder in USAJobs.Click on the button "Apply Online" and login to MY USAJOBS. If you haven't already registered with USAJOBS, the system will require you to create a user name and password, complete a questionnaire and upload, paste or type a resume into USAJOBS. If you have already registered with USAJOBS and forgot your login information, select the "Did you forget your username and/or password" link from the right side menu.

    Your application package must be submitted by 11:59 PM Eastern Time by the closing date of this announcement. 

    If applying on-line poses a hardship for you (i.e. you do not have access to the internet), you must contact us prior to the closing date of the announcement for an alternative method of applying.
    Required Documents:
    Resumes must show relevant experience and other information.  Your resume must list your education and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week and salary information.  Your resume will be used to validate your responses to the assessment tool(s).   You are welcome to submit a cover letter (optional).   If you wish to do so, include it with your resume.

    In addition to the online application (resume and responses to the questionnaire), you may be required to submit the following forms as applicable. Failure to provide the applicable required documents may result in no further consideration for this vacancy:

    If you are claiming Veterans' Preference, you should indicate the level of Veterans' Preference you are claiming on your resume. If you are claiming 0-point Sole Survivorship Veterans’ Preference (SSP), please provide the documentation you received granting this preference. If you are claiming 5-point Veterans’ Preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty, confirming dates spent on active duty and your character of military service. If you are claiming 10-point Veterans' Preference, in addition to your DD-214, you must submit documentation that supports your claim (e.g., an official statement from the Department of Veterans Affairs or from a branch of the Armed Forces certifying the existence of a service-connected disability; or receipt of a Purple Heart). Missing documentation may result in a change or removal of your claim for Veteran’s preference.  Additional information on Veterans' Preference can be found in the VetGuide. If you are currently on active military duty, you must provide certification from your command that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date your application is submitted. Additional information regarding Veterans Preference or active duty military can be found here.

    CTAP/ICTAP: If you are claiming CTAP/ICTAP eligibility, you must submit a copy of the agency notice and your most recent SF-50 noting position, grade level, and duty location. 

    Uploading and Faxing Supplemental Documentation: You may submit your documents either via Auto-Requested Fax or by uploading your documents from your USAJOBS Profile. Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume. Uploading Documents: instead of faxing your documents you may use the uploading procedures through Applicant Manager. Do not use both options. Only one document can be saved in each section, and only the latest document will be maintained in the system.  Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application.  Required documentation must be submitted by 11:59 p.m. Eastern Time, on the closing date of this announcement.
    Next Steps:
    After the vacancy announcement closes and a referral certificate is issued, an electronic notification will be sent to the email address you provided to notify you of your status. You may also check the status of your application by viewing your MY USAJOBs account.